Task+Order+Request.docx
DOCX document 51 KB Posted
- Attached to
- Trail Repair & Maintenance Services
- Contract number
- 187-BITC
- Issued by
- North Dakota
About this file
This document is a Task Order Request form for State Contract #187 for Trail Repair & Maintenance Services Pool, primarily associated with the State of North Dakota. The form appears to be a standardized template for agencies to request specific task order services from a pre-approved vendor pool, allowing for competitive task order selection through a structured proposal evaluation process.
The contract covers trail repair and maintenance services with a flexible procurement mechanism that enables agencies to request specific project work. Vendors are evaluated on three key criteria: project proposal solution (30 points), staff qualifications and availability (40 points), and cost (30 points). The task order can be structured as either hourly or fixed-bid, with vendors required to submit detailed proposals including staff resumes, reference checks, and proposed rates. The document outlines a comprehensive process for agencies to solicit, evaluate, and execute specific maintenance service tasks within the established master agreement, with total project costs to be specified and not exceeded without a formal change order.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment+2+-+Bitco+-+signed.pdf | ||
| Change+Order+Form.docx | DOCX document | |
| Contract+Amendment+1+Signed+5-23-2023.pdf | ||
| Bitco+Contract+Signed+5-5-2023.pdf | ||
| State+Contract+187+Summary.docx | DOCX document |
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Text version
Attachment 3
Working Document - Add-To or Expand Fields As-Needed
STATE CONTRACT #187 TASK ORDER REQUEST
AGENCY NAME
(The entity making the purchase.)
TASK ORDER REQUEST NUMBER (Agency assigned, if needed, otherwise leave blank or delete.)
ISSUE DATE
AGENCY CONTACT
E-MAIL ADDRESS
TELEPHONE NUMBER
FAX NUMBER
ADDRESS
CITY
STATE
ZIP
In accordance with the terms and conditions of the State Term Contract #187 Trail Repair & Maintenance Services Pool master agreement between State and Vendor, this Task Order Request authorizes delivery of the Deliverables described in accordance with the Scope of Work, Schedule, and Terms specified below.
1. Scope of Work (attach extra sheets if necessary)
a. Describe the services
b. Budget Available (if applicable)
2. Staffing Requirement
| Job Class/Skill Set |
| Number of Staff |
3. Agreement Type |_|Hourly |_|Fixed Bid Project
4. Project Start Date
5. Project End Date
| 6. Schedule of Deliverables |
| Deliverable |
| Start Date |
| Completion Date |
a.
b.
c.
d.
e.
7. Location of Work
8. Agency Project Manager
9. Time and Status Reporting Systems to be utilized by the Vendor (Mark all that apply) |_|Daily Accountability |_|Weekly Status Reports |_|Monthly Reports |_| Other (Describe below)
10. Vendor Project Proposal Due Date
Edit As-Needed – Change Point Values As-Needed
| 11. Evaluation Criteria for Competitive Task Orders The criteria below will be used to select the most advantageous proposal. |
| Points |
(100 total)
| Vendor Project Proposal Solution |
| 30 |
| Qualifications and Availability of Vendor Staff |
| 40 |
| Cost |
| 30 |
Vendor Project Proposal: Vendor shall attach its proposal to this Task Order Request when responding. The Vendor Project Proposal will include, at a minimum, the following items:
| 1. | Vendor Project Proposal – Vendors must describe their strategy for accomplishing the work. Provide customer references for similar projects successfully completed, if available. |
| 2. | Qualifications and Availability of Vendor Staff –Provide the names and availability of staff who will work on the project. Provide the following documentation with the first task order for an agency. Provide updated documentation for subsequent task orders, if requested: |
| a. | Resume(s) for Vendor staff |
| b. | Reference checks for Vendor staff. Include the results of two reference checks that the Vendor has performed on the proposed individual, including the names and telephone numbers of the references. At least one reference must be from a previous employer or from a customer for which the Vendor staff performed similar contract services. |
| c. | Background checks for Vendor staff, if requested by issuing agency |
| 3. | Cost |
| a. | Hourly – Propose a Service Rate per hour for each proposed Vendor staff. If the Project dates span more than one year of the Contract term, provide rates for each effective year. |
| b. | Fixed Bid Proposals - Provide a fixed price to accomplish the Statement of Work. |
Execution: The parties through their authorized agents have executed this Task Order Request and attached Vendor Project Proposal under terms of the Trail Repair & Maintenance Services Pool master agreement, subject to amendments in this Task Order, for the project price and on the dates set out below.
The total dollar contractual amount specified below for this Task Order and attached Project Proposal shall not be exceeded unless a written Change Order is appended to this Task Order, duly executed by the authorized representative of both parties.
Total Dollar Contractual Amount
SIGNATURE
PRINTED NAME
TITLE
DATE
SIGNATURE
PRINTED NAME
TITLE
DATE
STATE OF NORTH DAKOTA VENDOR
If vendor is unable to bid this task order, please return the task order to requesting agency and provide the reason.
File details come from the government source that posted it. Updated .