Trail Repair & Maintenance Services

The North Dakota State Contract 187 for Trail Repair & Maintenance Services establishes a comprehensive vendor pool for repair and maintenance of existing trails across various public entities. The contract enables state agencies, higher education institutions, counties, cities, townships, public schools, governmental boards, nonprofit organizations, tribal agencies, transportation providers, and the International Peace Garden to procure trail maintenance services through a structured procurement process. Procurement guidelines are project-value dependent, with direct vendor assignment for projects under $10,000 and competitive bidding required for projects $10,000 and above among three pool vendors. The vehicle allows for flexible task order execution, supporting both hourly and fixed-bid project structures, with vendors evaluated on project solution, staff qualifications, and cost.

The current contract features Bitco Inc. as a prime contractor, awarded by the North Dakota Office of Management & Budget's State Procurement Office, with an initial contract period from May 5, 2023, to April 30, 2027. The vehicle covers the entire state of North Dakota and includes three potential 24-month renewal options, with an additional potential 12-month extension. While no predetermined contract volume exists, the vehicle is structured as an optional cooperative purchasing agreement. Vendors are required to maintain specific insurance coverages, including commercial general liability, automobile liability, and workers' compensation, with payment processed within 45 calendar days of invoice receipt. The contract does not specify a total contract value, emphasizing its flexible, on-demand service model for trail maintenance and repair.