Detailed_Requirement_Sacramento_County_Laundry_Concentrate_Supplies_Services.pdf

2026-RFB-0103- Laundry Concentrate Supplies and Services Detailed Requirements of Supplies and Services

INTRODUCTION

This Request for Bid (RFB) is to establish an annual contract for Laundry Concentrate Supplies and Services for institutions in the County of Sacramento in accordance with the terms, conditions, and specifications listed herein.

The products supplied to the County must be adaptable to a wide variety of equipment. The predominate uses are the high-temperature large volume operations at the Rio Cosumnes Correctional Center (RCCC) located in Elk Grove, the Youth Detention Facility in Sacramento, and the County’s Main Jail in Sacramento. The estimated annual quantity of the laundry concentrates are listed in Appendix I, Pricing.

The contract(s) resulting from this RFB shall be for a one-year period commencing with execution of the contract by the Contract and Purchasing Services Division.

For reasons of economy and efficiency, the County reserves the right to extend the term of this contract for four (4) one-year terms, following the initial 12-month term upon mutual agreement between County and CONTRACTOR. Per section 2.56.220 of the Sacramento County Code, this Contract may not exceed a period of five (5) years and six (6) months, unless authorized by the Board of Supervisors.

DETAILED REQUIREMENTS

The Contractor will be responsible for furnishing and installing vendor owned automatic dispensing systems at no additional expense to the County. The Contractor is the sole contact point and retains responsibility for all equipment.

Contractor is responsible for compliance with all Applicable Standards unless specifically listed as an exception detailed on Solicitation Exceptions, and agreed to by the County.

A. Dispensing Equipment – Consists of dispenser, built-in keyed locking device, pumps, tubing, and self-contained counters. Liquid dispensing systems must be:

• fully enclosed with no externally mounted controls;

• micro-processor controlled; and

• able to dispense at least two (2) different amounts of laundry concentrates for heavy and medium soil loads.

B. Cleaning Products & Sizes – Products used at both RCCC and Main Jail shall be packaged in tightly sealed 15 gallon returnable container. Products used at Youth Detention Facility shall be packaged in tightly sealed 2.5 gallon returnable container. All products shall be suitable for a storage period of six

(6) months or longer. All Products that do not comply with specifications will be rejected and will require prompt replacement at no cost to the County.

Based upon the concerns of EPA on laundry detergents containing NP and NPEs, the County is requiring the use of alternative products in this contract.

For additional information see:

https://www.epa.gov/assessing-and-managing-chemicals-under-tsca/nonylphenol-and-nonylphenol-ethoxylates https://www.epa.gov/assessing-and-managing-chemicals-under-tsca/nonylphenol-and-nonylphenol-ethoxylates https://www.epa.gov/assessing-and-managing-chemicals-under-tsca/nonylphenol-and-nonylphenol-ethoxylates

C. Equipment Servicing – Dispensing equipment will be checked by Contractor on a bi-weekly basis to insure proper operations. All required chemical test will be performed to insure that the proper concentration of chemicals is being used.

D. Minimum Maintenance - The Contractor will be responsible for all dispenser equipment maintenance services. The Contractor may subcontract this service to a third party, but the Contractor is the sole contact point and retains responsibility for all dispensing equipment

The Contractor shall replace non-operating dispensing equipment and components within one (1) business day after notification by the County. (i.e. If the County calls Contractor on Monday, the equipment will be fixed or replaced by 5pm on Tuesday.)

E. Charts Contractor will provide and program any new washer extractor formula charts to insure that optimum finished linen results are obtained.

F. Training Contractor must provide continued operational dispenser training throughout the contract life cycle at no additional cost to the County.

In-service training will be provided by Contractor’s service technician to Correctional Center Officer, Supervisors and Inmate Workers on an on-going basis, at least quarterly.

Dispenser training must contain step-by-step procedures.

Laundry Training must include:

• sorting soiled linen;

• chemical handling and safety;

• washer extractor and dryer operation;

• proper laundry formula selection;

• emergency procedures.

G. Prices will include Free Dispensers and Services as Follows:

The system and required dispensers will be installed on machines at no additional charge. No damage is to be done to County-owned equipment during installation. Determination of dispenser type is to be based on best results relative to equipment types and the amount of usage.

Contractor’s Representative must set proper economical feed rate of concentrates.

H. Ordering Requirements - Minimum orders or other restrictions (if any) must be clearly identified.

The County will not accept unreasonably high minimum order requirements. Unreasonably high minimum order requirements may be cause for rejection of the RFB. Exception may be made only if savings warrant and storage space is available and if it is deemed to be in the best interest of the County.

I. Reports Bi-Monthly Report – The Contractor shall furnish a bi-monthly report to facility management showing products purchased, products used, concentrate levels, and maintenance performed.

As Needed Report – The Contractor shall furnish a detailed usage report to Contract and Purchasing Services Division. The report shall include contract number, contract shipping order number, customer number, product description and quantity ordered.

J. Safety Data Sheets It is required by law that all hazardous materials be accompanied with a "safety data sheet" (SDS) at the time of delivery.

K. Safety Requirement All services and merchandise must comply with current California state division of industrial safety orders and O.S.H.A.

L. Security / Background check Work will be completed at correctional facilities. Work for this project will occur in a secured area, and background security checks for all personnel will be required. At least ten (10) days prior to starting work, the Contractor shall submit full names, date of birth, social security number, and California’s driver license number, or ID number for each individual proposed to enter the work site. Contractor’s employees will not be admitted to the job site until the Sheriff’s Department or Probation Department have issued a clearance to the Project Inspector permitting admission of contractor’s personnel. The Sheriff’s Department or Probation Department reserves the right to disallow any individual to work on the site.

Current Equipment and Locations:

Quantity Equipment Equipment Location

4 Milnor Model 42026V6J (140 lb Capacity) Washer Extractor RCCC

2 Milnor Model 48040F7W (275 lb Capacity) Washer Extractor Main Jail

1 Milnor Model 42032F7W (170 lb Capacity) Extractor Washer Main Jail

4 Unimac Model UWN060T3VXU1001 (60 lb Capacity) Extractor Washer Youth Detention Facility

M. County Services Locations:

County of Sacramento:

Rio Cosumnes Correctional Center (RCCC) 12500 Bruceville Road Elk Grove, CA 95757

Main Jail 651 I Street Sacramento, CA 95814

Youth Detention Facility 9601 Kiefer Blvd.

Sacramento, CA 95827