Solicitation_DE-SOL-0006643_REVISED_Page_27_ _33.pdf

DE-SOL-0006643

WES-L-1004 Addendum to 52.212-1 INSTRUCTIONS TO OFFEROR -- COMMERCIAL

ITEMS (WAPA, JAN 2012)

On or before the RFP closing/response date, offerors shall submit required representations and certifications, completed Bid Schedule, and Past Performance Questionnaires. Quote submittals will be screened to ensure they are complete, in accordance with Provisions 52.212-1 Instructions to Offerors Commercial Items of the solicitation. A quote may be eliminated from further consideration before a detailed evaluation is performed. In the event a quote is rejected, a notice will be sent to the offeror stating the reason(s) the quote will not be considered for further evaluation. However, this notice may be withheld until award is made if deemed to be in the best interest of the acquisition by the Contracting Officer (CO). Late quotes will be treated in accordance with Solicitation Provision 52.212-1(f).

1. The offeror shall provide documentation to demonstrate it is a FAA Certified Repair Station and an Authorized Bell Service Center.

2. The offeror shall demonstrate its technical expertise by providing:

a. A Quality Control Plan for the same or similar helicopters.

b. A clear and concise discussion of its records management system that ensures records are kept secure and organized. The discussion should include specifically:

maintenance, parts, and overhaul manuals for Western aircraft are maintained on-site; that its Airworthiness Directive (AD) library is kept current; that the company receives manufacturers’ mandatory Service Bulletins (S) for Western aircraft; that a revision service is active for all Ads, SBs and manufacturers’ manuals; and that its inspection forms fall within guidelines of Federal Aviation Regulations Part 43, Appendix A.

3. The offeror shall demonstrate, by providing clear, concise and thorough information, its facilities are able to meet the following:

a. The offeror shall have facilities that are safe, secure, allow for ease of access for

Western to get to the helicopter, and minimizes the risk of accidents that may damage the helicopters.

b. The offeror shall have maintenance and hangar facilities for Western’s use no more than 50 miles from Western’s offices in 5555 East Crossroads Blvd., Loveland, CO; 707 N. Bismarck Expressway, Bismarck, ND; and 615 S. 43rd Avenue, Phoenix, AZ.

c. The offeror shall have coding and tagging procedures for new, serviceable, repairable, and non-repairable parts to ensure they are organized, safe and secure.

d. The offeror shall have the specialized tools, in constant working order (proper calibration) for Western’s helicopters to ensure timely completion of task order.

e. The offeror shall have sources of supply that ensure part tracking, minimize lead times, and in cases of emergency, a plan to acquire parts within 24 hours.

4. The offeror shall demonstrate, by providing clear, concise and thorough information, it has the personnel necessary to perform maintenance on Western’s helicopters, May 1, 2014

DE-SOL-0006643

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 Evaluation - Commercial Items. (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate the offers: (1) Pass/Fail Factors (2) Technical Expertise, (3) Past Performance,

(4) Staffing, (5) Facilities, (6) Price. The Non-Price Factors, when combined, are equal in importance to Price.

(b) The Government reserves the right to award this contract based on initial proposals without further communication with vendors. Therefore, the initial proposals should contain the offeror’s best terms and conditions.

(c) The evaluation factors are listed below in descending order of importance, with Technical Expertise and Past Performance approximately equal in importance:

1. Pass/Fail Factors

In order to be considered for award of contract, the offeror shall demonstrate that:

a. The Offeror is a FAA Certified Repair Station.

b. The Offeror is an Authorized Bell Service Center.

In the event that the offeror cannot meet this one these two requirements, they will not be further evaluated.

2. Technical Expertise The Government will evaluate the offeror’s technical expertise to determine the extent that it demonstrates the ability to meet the following:

a. The offeror shall have a Quality Control Plan that ensures all manufacture’s requirements are met.

b. The offeror shall have a records management process that identifies who has access and ensures records are organized for ease of access by Western for the following: maintenance, parts, and overhaul manuals for Western aircraft are maintained on-site; that its Airworthiness Directive (AD) library is kept current;

that the company receives manufacturers’ mandatory Service Bulletins (SB) for Western aircraft; that a revision service is active for all ADs, SBs and

May 1, 2014