DB Pre-Conference Presentation Revised (03-26).pptx
PPTX presentation 10 MB Posted
- Attached to
- Digital Video Network
- Solicitation number
- 3524R14
- Issued by
- Pennsylvania
About this file
This is a pre-proposal conference presentation prepared by the Pennsylvania Department of Transportation (PennDOT) regarding the Diverse Business (DB) Program and Good Faith Effort Requirements for a Digital Video Network procurement. The presentation outlines PennDOT's requirements for vendor participation in state-funded transportation projects, specifically detailing the mandatory inclusion of diverse businesses in contract execution. The program applies to 100% state-funded projects within construction and professional services categories, including design, legal services, advertising, public relations, consulting, and information technology services. Vendors are required to solicit diverse business firms, provide adequate bidding information and time for response, and negotiate in good faith with certified diverse businesses before contract award.
The Diverse Business Program recognizes five categories of diverse businesses: disadvantaged businesses, minority-owned businesses, women-owned businesses, service-disabled veteran-owned businesses, and veteran-owned small businesses. All participating firms must be certified by third-party certifying organizations including the National Minority Supplier Development Council, Women's Business Enterprise National Council, U.S. Small Business Administration (8A program), the Veterans Small Business Certification program, or the Pennsylvania Unified Certification Program. The successful offeror must submit the EO-386 form and complete the EO-387 Successful Offeror's Intent to Subcontract Statement form within seven calendar days of notification. Monthly reporting via the EO-402DB form is required by the fifth day of each month, documenting all payments made to diverse business subcontractors. Good faith effort documentation and DB participation requirements are mandatory throughout the contract term, with failure to comply constituting a potential breach of contract.
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Text version
PA Department of Transportation Diverse Business (DB) Program Good Faith Effort Requirements 00/00/2026
Prepared for
RFP 0000000
Name of Procurement Pre-Proposal Conference
DIVERSE BUSINESS PROGRAM
Documents
EO-386
EO-387
EO-402DB
EO-15
DB Participation For Non-Federally Funded project Exhibit DB GFE Documentation Log
Created by Act 89 of 2013 Now PA Code Section 303, Title 74 Applicable to PennDOT, the PA Turnpike Commission, and Local Transportation Organizations Applies to 100% state-funded projects Construction Professional Services Design Professional Service; Legal Services; Advertising or Public Relations Services; Consulting Services; or Computer & Information Technology Services
Diverse Business (DB) Participation Program
What is a Diverse Business?
Diverse Business is defined as:
Disadvantaged business Minority owned business Woman owned business Service-disabled veteran owned business Veteran owned small business
National Minority Supplier Development Council Women’s Business Enterprise National Council U.S. Small Business Administration
- (8A)
- Veteran Small Business Certification (VetCert) Pennsylvania Unified Certification Program for a Disadvantaged Business Enterprise
DB Third Party Certifying Agencies
Exhibit: DB Participation for Non-Federally Funded Projects
Select portions of the work to be performed by DBs.
Must be certified by a third-party certifying organization
Failure to submit will result in non-compliance
Diverse Business Program Requirements
The EO-386 Form
Good faith effort documentation due seven (7) calendar days after notification to the successful offeror
Offeror must immediately notify PennDOT when it becomes necessary to replace a DB
Good faith efforts required through life of the project
Diverse Business Program Requirements
The EO-387 Form
Soliciting DB firms that can be approved
Selecting portions of the work to be performed by DBs
Provide DBs with sufficient bidding information and adequate time to respond
Negotiating in good faith with DBs
Provide proof of GFE Good Faith Effort Requirements (GFE)
GFE TOOL
DBs are not rejected without sound reasons
Efforts to assist DBs in obtaining equipment, supplies, materials, or related services
Track record of firm
Not required to accept unreasonable or excessive fees Good Faith Effort Requirements
Offerors are encouraged to use and consider second-tier subcontractors NOTE: This applies to the offeror that is a Diverse Business
Failure to comply with requirements of the Diverse Business Program may be breach of contract
Good Faith Effort Requirements
Review DB Participation For Non-Federally Funded project Exhibit
Submit a Non-ECMS Diverse Business Verification form (EO 386) including proof of certification to PennDOT’s BWBO to be verified as a DB
Primes complete the Successful Offeror’s Intent to Subcontract Statement Form (EO 387)
Primes must ensure potential subcontractors are verified in both PennDOT and DGS programs (if applicable) Procedures Review
To locate DBs that can perform the work or a portion of the work, see the following resources:
The DB Certifying Agency’s website
Contact BWBO for additional information or;
The Diverse Business Supportive Services Center
Where to find Diverse Businesses
ProRank Business Solutions, LLC Diverse Business Supportive Services Phone: (833) 772-4327 Email: padbssc@prorankllc.com
Services include:
Provides trainings, consulting, and workshops to DBs Assisting small diverse business firms Diverse Business Supportive Services
The successful offeror or bidder is required to report their DB spend monthly to PennDOT’s Bureau of Workforce and Business Opportunity via the EO-402DB form. The report requirements include:
The amount paid to each DB during the month and the amount paid to date If no payment, enter ($0.00) for the month Submit monthly reports by the 5th day of the month to pd-non-ecms-db@pa.gov PennDOT reporting is separate and apart from DGS reporting
Successful Offeror’s Reporting Requirements
Monthly Diverse Business Subcontracting Report (EO-402DB)
- Created by Act 89 of 2013
- 100% state funded transportation projects
- Construction and professional service contracts
- Good Faith Effort program
- Disadvantaged, minority, woman, Veteran-owned small businesses, and service-disabled veteran-owned small businesses are recognized
- Firms must be certified by a third-party certifying organization before they can be verified as DBs:
NMSDC
WBENC
SBA
PAUCP
- PennDOT and DGS DB program requirements are separate DB Program Summary
PennDOT Diverse Business Program Contact Information
| Crystal Spriggs |
| DB Program Administrator |
| Bureau of Workforce and Business Opportunity |
| Phone: 717-787-5891 |
| Email: pd-non-ecms-db@pa.gov |
Questions?
FOLLOW PENNDOT
www.PennDOT.pa.gov www.DMV.pa.gov PennsylvaniaDepartmentofTransportation PennDOTNews PennsylvaniaDOT PennDOTSec PennDOTSec /company/PennDOT PennsylvaniaDOT image1.png image2.png image4.png image12.jpg image13.png image14.png image15.png image16.png image17.png image18.png image19.png image20.png image5.png image6.png image7.png image8.png image9.png image10.png image11.png image21.png
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