3524R14 Digital Video Network SDB VBE Goal Information Session.pdf

3524R14 Digital Video Network SDB/VBE Goal Information Session Issuing Officer –Mark Snyder - msnyder@pa.gov

Contents Bid Documents 3

Bid Goals 4

Supplier Classifications 5

DGS Supplier Search 8

Submittal Documents 20

Summary 31

Small Diverse Business Enterprise (SDB) and Veteran Business Enterprise (VBE)

Jaggaer References:

Description

• #6. Small Diverse Business (“SDB”) and Veteran Business Enterprise (“VBE”) Participation

• #7. New SDB and VBE Goal Information Session

• #14. Proposal Format

• #15. Mandatory Responsiveness Requirements

Buyer Attachments

• Supplies Services SDB Participation Form.pdf

• Supplies Services VBE Participation Form.pdf

A Bidder/Offeror’s failure to meet the SDB participation goal in full and the VBE participation goal in full, or their failure to receive an approved Good Faith Efforts waiver for any unmet portion of either the SDB or VBE participation goal will result in the rejection of the Bid or Proposal as nonresponsive

Solicitation Specific Goals

3524R14 SDB VBE

14% 3%

Available subcontracting opportunities across the entire state for the applicable services, Availability of DGS-verified SDB/VBEs to perform commercially useful functions, and

Historical analysis of similar projects within the last 3-5 years.

Primes are welcome to exceed the goal!

Goal Setting Process

• S U P P L I E R R E G I S T R AT I O N C L A S S I F I C AT I O N S

Small, Diverse and Veteran

• Veteran Business Enterprise (VBE)

• Service-Disabled Veteran Business Enterprise (SDVBE)

Small Business

(SB)

Eligibility Requirements

• For-profit, USA business

• Business must be independently owned

• May not be dominant in its field of operation

• May not employ more than 100 full-time equivalent employees

• May not exceed 3-year average gross revenues of $47 million, regardless of business type

Small Diverse

Business

(SDB)

Eligibility Requirements

• Disability-Owned Business Enterprise (DOBE)

• Minority Business Enterprise

(MBE)

• LGBT Business Enterprise

(LGBTBE)

• Service-Disabled Veteran Business Enterprise (SDVBE)

• Woman Business Enterprise

(WBE)

Veteran Business

Enterprise

(VBE)

Eligibility Requirements

SDBs/VBEs must be certified/valid as of bid close due date and time.

• S U P P L I E R R E G I S T R AT I O N C L A S S I F I C AT I O N S

Micro and Midsize

Micro Business

(MCB)

Eligibility Requirements

• 25 or fewer full-time employees

• 3-year average revenue < $1 million

Midsize Business

(MDB)

Eligibility Requirements

• 750 or fewer full-time employees

• 3-year average revenue > $47 million but < $141 million

• H O W T O M E E T T H E G O A L

Submittal Forms

• Complete SDB-2&3/VBE-2&3 by putting your company name as vendor with appropriate percentage commitment to fulfill each goal amount.

• Complete SDB-2&3/VBE-2&3 by noting SDB vendor on SDB submittal and VBE vendor on VBE submittal with appropriate percentage commitment to fulfill each goal amount.

• Complete SDB-2&3 /VBE-2&3 by noting same vendor on both SDB-2&3 and VBE-2&3 with highest percentage value

3 Scenarios

• Self-Perform as a DGS-verified SDB and/or VBE Prime vendor

• Find Separate DGS-verified SDB and VBE vendors

• Use a DGS Dually-verified SDB/VBE vendor

• G O A L S E T T I N G P R O G R A M E L I G I B I L I T Y

SDB and VBE Requirements

Access Search Guide

Supplier Search assistance available from Issuing Officer or Bureau of

Diversity Procurement Liaison https://www.dgs.pa.gov/Small%20

Diverse%20Business%20Program/D ocuments/Finding%20SBs%20and%

20SDBs.pdf

Access Search Guide https://www.dgs.pa.gov/Small%20 Diverse%20Business%20Program/D ocuments/Finding%20SBs%20and%

20SDBs.pdf http://www.dgs.internet.state.pa.u s/suppliersearch

Access Search Guide http://www.dgs.internet.state.pa.u s/suppliersearch https://www.dgs.pa.gov/Small%20Diverse%20Business%20Program/Documents/Finding%20SBs%20and%20SDBs.pdf https://www.dgs.pa.gov/Small%20Diverse%20Business%20Program/Documents/Finding%20SBs%20and%20SDBs.pdf https://www.dgs.pa.gov/Small%20Diverse%20Business%20Program/Documents/Finding%20SBs%20and%20SDBs.pdf https://www.dgs.pa.gov/Small%20Diverse%20Business%20Program/Documents/Finding%20SBs%20and%20SDBs.pdf http://www.dgs.internet.state.pa.us/suppliersearch http://www.dgs.internet.state.pa.us/suppliersearch

Finding SDBs and VBEs

Utilization Compliance will be closely monitored and enforced http://www.dgs.internet.state.pa.us/suppliersearch

Quick Search

To search or browse ALL Small and Small Diverse Businesses by Name OR 6-digit SAP Number (option also available through Advanced Search)

IMPORTANT: Always click Reset prior to a new search to clear parameters from previous searches

Hierarchy Category

Number

Name

Segment 44000000 Office equipment and accessories

& supplies

Family 44120000 Office supplies

Class 44121700 Writing

Instruments

Commodity 44121706 Wooden pencils

Advanced Search

Enter a brief code description (e.g. Door)

Select one or more classifications. To pull only SDBs, check “Select all Small Diverse Business Classifications” below. To Include SBs, check “Small Business”.

OR

Browse and select one or more codes. Don’t know the codes you want? Search for codes at www.UNSPSC.org.

Click arrow to expand Segment for additional codes http://www.unspsc.org/

UNSPSC

Commodity Code Search

United Nations Standard Products and

Services Code

(UNSPSC)

https://www.ungm.org/public/unspsc https://www.ungm.org/public/unspsc https://www.ungm.org/public/unspsc https://www.ungm.org/public/unspsc

Advanced Search (continued)

Use multiple filters to restrict your search results to exactly what and where you need.

Search Results

Certified Small Businesses

• Advanced Building Controls LLC

• Advanced Building Performance Inc

• Advanced Cleaning Solutions LLC

Small Diverse Businesses

• Advanced Building Performance Inc

• Advanced Cleaning Solutions LLC

Veteran Business Enterprise

• Advanced Cleaning Solutions LLC

Supplier Profile

SB, SDB & VBE Expiration Dates

SB, SDB & VBE Classifications

Contact Information

Search Results

Certified Small Businesses

• 24KConsulting LLC

• 24K Logistics LLC

• 2A Mechanical LLC

• 2B Engineering LLC

• 2BN Consulting & Engineering LLC

Small Diverse Businesses

• 24KConsulting LLC

• 2B Engineering LLC

• 2BN Consulting & Engineering LLC

Veteran Business Enterprise

• 2BN Consulting & Engineering LLC

Copyright © 2024 by the Commonwealth of Pennsylvania. All Rights Reserved.

This presentation cannot be shared, reproduced, or modified without express written permission

Excel Export Results – Supplier Contacts

Excel Export Results includes Vendor ID, Supplier Name, Contact Name, Email, Phone, Fax

Forms and Processes

• SDB/VBE Instructions – SDB-1/VBE-1 READ

• SDB/VBE Participation Submittal – SDB-2/VBE-2

• SDB/VBE Utilization Schedule – SDB-3/VBE-3

• Letter of Commitment – SDB 3.1/VBE-3.1

• Guidance for Good Faith Effort (GFE) Waiver –

SDB-4/VBE-4 READ

• GFE Waiver – SDB-5/VBE-5

DO NOT MERGE PARTICIPATION FILES – EACH

SDB/VBE SUBMITTAL PACKET MUST BE UPLOADED

INDIVIDUALLY

Submittal – SDB/VBE -2

Utilization Schedule – SDB/VBE-3

Letter of Commitment- SDB/VBE-3.1

SDB/VBE

to expect a letter and SIGN it!

Guidance to Document GFE SDB/VBE-4

The ability or desire of a prime contractor to perform the work of a contract with its own organization does not relieve the Offeror of the responsibility to make Good Faith Efforts to meet the stated participation goal.

When seeking a Partial or Full GFE Waiver, Prime must complete all components of the GFE paperwork. Details/Evidence are important, proof is required.

Carefully review SDB and VBE submittal Instructions, specifically Section VI of SDB/VBE-1 which lists pertinent items as Fatal errors.

Good Faith Efforts Packet SDB/VBE-5

Good Faith Efforts (GFE) Partial or Full Waiver

• Identified Items of Work Applicant Made Available to SDBs (Part 1)

• Identified SDBs and Record of Solicitations (Part 2)

• SDB Outreach Compliance Statement (Part 3)

• Additional Information Regarding Rejected SDB Quotes (Part 4)

• SDB Subcontractor Unavailability Certificate (Part 5)

GFE Waiver – Part 1

Identified Items of Work Offeror Made Available to SDBs

GFE Waiver – Part 2

Identified SDBs and Record of Solicitations

GFE Waiver – Part 3

SDB Outreach Compliance Statement

GFE Waiver – Part 4

Additional Information Regarding Rejected SDB Quotes

GFE Waiver – Part 5

SDB Subcontractor Unavailability Certificate

Do

• Read the solicitation and all instructions completely.

• Submit SEPARATE SDB and VBE submittal forms.

• Validate subcontractor SDB/VBE status in DGS Supplier Database.

• Ensure that all appropriate forms are completed and signed correctly.

• Submit questions early per the solicitation requirements.

• Make any assumptions.

• Copy SDB submittal paperwork. Download and complete the VBE submittal separately, titles and accuracy matter.

• Skip any portion of the GFE request documentation.

• Forget to verify subcontractor status as current SDB/VBE in DGS Supplier Database.

Do Not

Important Notes

Prompt Payment Terms (non- construction) – 7/1/2023

• Bidder/Offeror shall pay SDB/VBEs, after receipt of a proper invoice and all other required documentation from an SDB/VBE, within 10 days after receipt of payment from the Commonwealth.

• Provided for informational purposes only. To be completed by award winning vendor only.

– 7/1/2023

Model Form SDB/VBE Subcontractor Agreement –

RFP Questions sections 1.2.3 and 1.3.3

REMINDER

Failure to submit fully completed SDB and VBE submittal packets or GFE waiver request documentation will result in removal of your bid for award consideration

BDISBO Contact Info

• Bureau of Diversity, Inclusion and

• Small Business Opportunities

• North Office Building

• 401 North Street, Room 611

• Harrisburg, PA 17120-0500

• 717.783.3119

• GS-BDISBO@pa.gov mailto:GS-BDISBO@pa.gov mailto:GS-BDISBO@pa.gov mailto:GS-BDISBO@pa.gov mailto:GS-BDISBO@pa.gov