D-156(5)_addendum-solicitation_9-15-26.pdf
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- Attached to
- Deicers: Alternative Chemical Deicers
- Solicitation number
- 2000018457
- Issued by
- Minnesota
About this file
This is Solicitation Addendum No. 1, issued by the Minnesota Department of Administration, Office of State Procurement on September 15, 2026, for the procurement of alternative chemical deicers under contract release D-156(5). The solicitation, managed by buyer Robb Mimbach, seeks responses from vendors to provide deicers on an as-needed basis through the SWIFT Supplier Portal. The revised due date for submission is September 18, 2026. The addendum modifies two key exhibits: Exhibit E (Winter Chemical Certification checklist, updated from 7/15/2022 to 4/27/2026) and Exhibit D (Price Schedule, replaced with Addendum No. 1 version). Responders are required to acknowledge receipt of this addendum by submitting their response to SWIFT Event No. 18457, Version 2 or later by the solicitation due date. The contract terms remain subject to mutual consent regarding option years and amendments, as outlined in Section 2.2 of the Sample Contract.
The addendum addresses seven questions submitted by potential responders regarding pricing, product nomenclature, and delivery terms. Regarding pricing, any increase to contract pricing requires a duly executed amendment, though contractors may voluntarily provide lower pricing without amendment. Price adjustments will be negotiated at amendment time based on documented changes. For Cooperative Purchasing Venture members located outside Minnesota, pricing may include a base price plus freight calculated as price per loaded mile. The State approved updated product nomenclature for Beet Heet MN formulations using a ratio format (10/90, 20/80, 30/70), with the understanding that the higher percentage represents Sodium Chloride Brine. While the Beet Heet 10/90 blend remains required, an additional pricing tab was added to allow responders to optionally submit pricing for Beet Heet 40/60. MnDOT retains discretion over final product selections and value determinations.
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Office of State Procurement 112 Administration Building
50 Sherburne Avenue St. Paul, MN 55155
SOLICITATION ADDENDUM
Addendum No.: 1 Date of Addendum: September 15, 2026
Due Date, Time: September 18, 2026 Revised Due Date, Time:
Buyer: Robb Mimbach Agency:
MN Dept. of Admin., Office of State Procurement
SWIFT Event/Posting Ref. No.: 18457 Title: Deicers: Alternative Chemical Deicers
SCOPE OF ADDENDUM
This addendum containing the following revisions, additions, deletions, or clarifications is hereby made part of the Solicitation, including the Sample Contract and Exhibits if applicable.
The purpose of this addendum is to revise the Solicitation, revise the Sample Contract and Exhibits, and respond to questions received by the deadline stated in the Solicitation.
Responders acknowledge receipt of this addendum by responding to SWIFT Event No. 18457, Version 2 (or more recent version) by the solicitation due date and time.
Except as modified by this addendum, all the terms and conditions remain in full force and effect.
I. The following sections of the Solicitation are amended as follows:
a. Exhibit E: Winter Chemical Certification checklist, dated 7/15/2022, is here by DELETED and REPLACED with the attached Exhibit E: Winter Chemical Certification checklist, dated 4/27/2026.
b. Exhibit D: Price Schedule is here by DELETED and REPLACED with the attached Exhibit D: Price Schedule – Addendum No. 1.
II. Below are the State’s responses to questions received by the deadline stated in the solicitation.
Q1. Section 3 – Proposal Instructions and Additional Information; 1. Anticipated Contract Term. Would the State base the option years on mutual consent instead of sole consent?
A1. Section 2.2 Amendments, in Exhibit A of the Sample Contract and Exhibits document, states, “Any amendment to this Contract must be in writing and will not be effective until it has been executed and approved by the authorized parties or their successors.”
Q2. Exhibit D: Price and Payment Schedule; 1. Contract Pricing. Would the State please clarify if price adjustments are allowed after the first year of the contract? If so, would the State accept price adjustments annually (increase or decrease) based on changes in raw materials?
A2. Section 1.1 in the Exhibit: D Price and Payment Schedule, state, …” any increase to Contract pricing requires a duly executed amendment to this Contract. Contractor may provide lower pricing at its discretion without requiring a duly executed amendment to the Contract.”. Price adjustments and documentation will be reviewed and negotiated at the amendment time.
Q3. Exhibit A: Contract Terms, Item 9. Cooperative Purchasing Venture (CPV) Members. Would the State please clarify how pricing is determined for CPV members that do not fall within the districts/metro areas being priced with the bid? For example, if a CPV member is located outside the State of MN, is the Contractor allowed to price using a base price plus applicable freight to the delivery location?
A3. Yes, Section 5.2 Shipments outside Minnesota, under Exhibit D: Price and Payment Schedule within the Sample Contract and Exhibits document states, “Freight under this contract is Price per Loaded Mile…”.
Q4. The solicitation is listing Beet Heet Concentrate, but responder is stating it should be called Beet Heet Concentrate MN. Which is correct?
A4. Use Beet Heet Concentrate MN.
Q5. The solicitation is listing the names of the 3 following deicers as: BEET HEET MN 90% Brine/10%, BEET HEET MN 80% Brine/20%, and BEET HEET MN 70% Brine/30%. Responder is stating the following format is more appropriate: BEET HEET MN 10/90, BEET HEET MN 20/80, and BEET HEET MN 30/70. Does the State agree?
A5. The State approves of the update as long as Responders understand the higher percentage noted is Sodium Chloride Brine.
Q6. Can BEET HEET MN 10/90 be replaced with BEET HEET 40/60? The responder does not recommend the 10/90 blend.
A6. Beet Heet 10/90 will not be replaced, but if Responders wish to offer Beet Heet 40/60 an additional tab was added for responders to submit pricing. MnDOT still wishes to obtain pricing on a the Beet Heet 10/90 blend and will make the value judgements.
Q7. May I get a bid tab from your last bid?
A7. See the attached bid tab from 2021.
END OF ADDENDUM
| I. The following sections of the Solicitation are amended as follows: |
| a. Exhibit E: Winter Chemical Certification checklist, dated 7/15/2022, is here by DELETED and REPLACED with the attached Exhibit E: Winter Chemical Certification checklist, dated 4/27/2026. |
| b. Exhibit D: Price Schedule is here by DELETED and REPLACED with the attached Exhibit D: Price Schedule – Addendum No. 1. |
| II. Below are the State’s responses to questions received by the deadline stated in the solicitation. |
| Q1. Section 3 – Proposal Instructions and Additional Information; 1. Anticipated Contract Term. Would the State base the option years on mutual consent instead of sole consent? |
| A1. Section 2.2 Amendments, in Exhibit A of the Sample Contract and Exhibits document, states, “Any amendment to this Contract must be in writing and will not be effective until it has been executed and approved by the authorized parties or their succ... |
| Q2. Exhibit D: Price and Payment Schedule; 1. Contract Pricing. Would the State please clarify if price adjustments are allowed after the first year of the contract? If so, would the State accept price adjustments annually (increase or decrease) base... |
| A2. Section 1.1 in the Exhibit: D Price and Payment Schedule, state, …” any increase to Contract pricing requires a duly executed amendment to this Contract. Contractor may provide lower pricing at its discretion without requiring a duly executed amen... |
| Q3. Exhibit A: Contract Terms, Item 9. Cooperative Purchasing Venture (CPV) Members. Would the State please clarify how pricing is determined for CPV members that do not fall within the districts/metro areas being priced with the bid? For example, if... |
| A3. Yes, Section 5.2 Shipments outside Minnesota, under Exhibit D: Price and Payment Schedule within the Sample Contract and Exhibits document states, “Freight under this contract is Price per Loaded Mile…”. |
| Q4. The solicitation is listing Beet Heet Concentrate, but responder is stating it should be called Beet Heet Concentrate MN. Which is correct? |
| A4. Use Beet Heet Concentrate MN. |
| Q5. The solicitation is listing the names of the 3 following deicers as: BEET HEET MN 90% Brine/10%, BEET HEET MN 80% Brine/20%, and BEET HEET MN 70% Brine/30%. Responder is stating the following format is more appropriate: BEET HEET MN 10/90, BEET... |
| A5. The State approves of the update as long as Responders understand the higher percentage noted is Sodium Chloride Brine. |
| Q6. Can BEET HEET MN 10/90 be replaced with BEET HEET 40/60? The responder does not recommend the 10/90 blend. |
| A6. Beet Heet 10/90 will not be replaced, but if Responders wish to offer Beet Heet 40/60 an additional tab was added for responders to submit pricing. MnDOT still wishes to obtain pricing on a the Beet Heet 10/90 blend and will make the value judgeme... |
| Q7. May I get a bid tab from your last bid? |
| A7. See the attached bid tab from 2021. |
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