CTR071463.M24-0008_Evaluation_Documents_Crane_Inspections_and_Repairs.pdf

Quote History Crane Inspections and Repairs M24-0008

Supplier Proposal Status Documents Proposal Progress Submitted (UTC-7) Total

IIA LIfting Services Inc IIA Lifting Services

Proposal Submitted 9 100% 4/19/2024 $12,148.60 USD Preferred Crane Services BPM006141/M24-0008 Submitted 10 96% 4/19/2024 $34,047.37 USD

ORBIT Industrial Service & Maintenance LLC Proposal # 1 Submitted 1 96% 4/19/2024 $8,848.75 USD

Procurement File: DEMA BPM006141/M24-0008 RE: Contract Award Recommendation – Crane Inspections and Repairs

Katie Hobbs Maj Gen Kerry L Muehlenbeck

Governor The Adjutant General

Contract Award/Procurement Summary

TO: Chief Procurement Officer Program Area Manager

Cc: Procurement File: DEMA BPM006141/M24-0008

FROM: Robert Coleman, Procurement Specialist

DATE: April 25, 2024

RE: Contract Award Recommendation – Crane Inspections and Repairs

PROCUREMENT TYPE: Invitation for Bid (IFB) A.R.S. 41-2533 (Competitive Sealed Bidding)

Anticipated Contract Award Date: May 10, 2024

RECOMMENDED AWARDED CONTRACTOR(S): Orbit Industrial Service & Maintenance LLC.

The Scope of Work for this solicitation is: Crane Inspections and Repairs. Set-Aside contracts were considered but not appropriate for this Scope of Work.

The quotes submitted have been reviewed and evaluated. In accordance with A.R.S. 41-2533 (Competitive Sealed Bidding) of the Arizona Procurement Code. It has been determined Orbit Industrial Service & Maintenance LLC.

quote is the lowest responsive, responsible bidder based on the factors set forth in the solicitation.

1. The scope of work for this solicitation is: Crane Inspections and Repairs

2. The Invitation for Bid DEMA BPM006141 was issued on April 04, 2024 through the Arizona Procurement

Portal (APP) website. The notification of the Invitation for Bid was electronically sent to all suppliers of record contained in the Arizona Procurement Portal (APP) system.

3. Significant Procurement Role notice was posted on the SPO Website.

4. A Site Visit meeting was held on April 09, 2024 at 10:00 AM which 4 supplier(s) attended including the recommended supplier.

5. The quote was opened on April 19, 2024 officially at 3:00 pm (AZ Time) in Arizona Procurement Portal

(APP).

ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS

DEMA PURCHASING & CONTRACTING

5636 East McDowell Road, Bldg M5800 Phoenix, Arizona 85008-3465

6. The following suppliers responded by the solicitation due date and their prices were as:

Supplier Preferred IIA Lifting ORBIT

Annual Inspection and Certification Florence: L5030 (15 Ton Pro Serv Anchor) Item 1.1.11.1 Per Scope 1 $777.77

$900 $345

Florence: L5160 (5-Ton AZ Crane & Hoist) Item 1.1.12.1 Per Scope 1 $777.77

$400 $230

Marana: L4300 (4-ton Crane) Item

1.1.13.3 Per Scope 1 $777.77

Marana: Bldg L4600 (4-ton Crane) Item 1.1.13.1.1 Per Scope 1 $777.77

Annual Inspection Annual Inspection and Certification Marana: Bldg L4600 ( Two 1-ton Cranes) Item 1.1.13.1.2 Per Scope 1 $777.77

$600 $230

Marana: Bldg L4605 ( Two 5-ton Cranes ) Item 1.1.13.2.1 Per Scope 1 $777.77

$800 $460

Marana: Bldg L4605 ( Two 1-ton Cranes ) Item 1.1.13.2.2 Per Scope 1 $777.77

$600 $230

Marana: L4650 ( One 5-ton Crane ) Item 1.1.14.1.1 Per Scope 1 $777.77

Marana: L4705 ( Two 7.5-ton Cranes ) Item 1.1.13.4.1 Per Scope 1 $777.77

$950 $460

Phoenix: M5730 ( One 10 Ton Acco Crane ) Item 1.1.8.1 Per Scope 1 $777.77

$475 $230

Phoenix: M5901 ( One 15-Ton Detroit Crane SN# 147651 ) Item

1.1.2 Per Scope 1 $777.77

Phoenix: M5901 ( One 15-Ton Detroit Crane SN# 147652 ) Item

1.1.3 Per Scope 1 $777.77

Phoenix: M5901 ( One 35 -Ton Detroit Crane ) Item 1.1.1 Per Scope 1 $777.77

$1100 $460

Phoenix: M5901 ( Room #227 Crane #506563 ) Item 1.1.6 Per

$350 $115

Phoenix: M5901 ( Room #228 Dynamometer Crane ) Item 1.1.5 Per Scope 1 $777.77

Phoenix: M5901 ( Room #233 Transmission Shop Crane ) Item

1.1.4 Per Scope 1 $777.77

Annual Inspection and Certification Phoenix: M5901 ( Weld Shop Crane )Item 1.1.7 Per

Phoenix: M5651 ( one 3-ton Crane ) Item 1.1.10.1 Per Scope 1 $777.77

$300 $230

Phoenix: M5651 ( one 1-ton Crane ) Item 1.1.10.2 Per Scope 1 $777.77

$300 $115

Phoenix: M5201 ( One 2-Ton Crane Prop and rotor shop ) Item

1.1.9.1 Per Scope 1 $777.77

Phoenix: M5201 ( One 2-Ton Crane Engine Shop ) Item1.1.9.2 Per

Firm, Fixed Hourly Labor Rate for Repair Work Performed After Annual Crane Inspection in Order to Satisfactorily Complete Annual Certification. 1 $777.77

$120 $115

Firm, Fixed Hourly Labor Rate for Repair Work Requested by Owner Performed Outside of Annual Inspection and Certification 1 $777.77

$120 $143.75

Load Test 1 $17,524 $475 $3500 Total $34,047 $12,148 $8,848

7. Licensing has been verified and is appropriate for this Scope of Work.

8. The supplier being recommended for the award of this contract has not been listed under the Arizona State Procurement Office Excluded Parties List and/or the System for Award Management of the General Services Administration.

9. I have reviewed all the required written determinations required by either the Arizona Procurement Code or Arizona Revised Statues and have appropriately written and placed those determinations in the solicitation file.

RE: Contract Award Recommendation – Crane Inspections and Repairs

10. Significant Procurement Role SPO 120 form was signed and placed in the file. Significant Procurement notice was posted on SPO Website.

11. ACORD Certificate of Liability Insurance will be requested once confirmation of the recommendation is received. The awarded supplier will have 5 days to provide upon Notice of Intent.

Robert Coleman Procurement Specialist

CONCUR:

Kyle A. Matthew Chief Procurement Officer

Program Area Recommendation for Award

After evaluation of the quotes received, it is recommended that the award be made to Orbit Industrial Service & Maintenance LLC for their, complete, low, responsive and responsible quote as described above.

A copy of the quote from Orbit Industrial Service & Maintenance LLC., is being forwarded along with this memo for your review and retention. After your review, please forward a copy of your written determination to this office.

ALL persons involved in the evaluation process are CAUTIONED NOT TO DISCUSS the information contained in this memo or the Invitation for Bid (IFB) with anyone other than staff directly involved in the decision of recommendation. If there are any questions as to this requirement, please contact this office.

No further action will be taken pending your reply.

Approve Award as Recommended Date Disapprove Award as Recommended Date

GIGLIOTTI.JOHN.JOS

EPH.1615979160

Digitally signed by

GIGLIOTTI.JOHN.JOSEPH.1615979160

Date: 2024.04.29 11:09:35 -07'00'

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Physical Address 5316 W Missouri AVE Glendale, Arizona 85301-6006, United States

Mailing Address 5316 W. Missouri AVE Glendale, Arizona 85301-6006, United States

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Activation Date Mar 14, 2024

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Initial Registration Date Dec 18, 2012

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Address 5316 W. Missouri AVE Glendale, Arizona 85301 United States

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