CTR065984_Stage_Production__Design__and_Video_Magnification.pdf

7/1/2023

2nd June 23

CTR065984

Request for Proposal under A.R.S. § 41-2534

Notice Page

Arizona Department of Administration State Procurement Office

100 N 15th Avenue, Suite 305 Phoenix, AZ 85007

Solicitation Number: BPM005308

Description: Stage Production, Design and Video Magnification

Solicitation Due Date and Time: As indicated in APP

Pre-Offer Conference: April 25th, 2023 / 8:00 am

See APP for details

Proposals will only be accepted online in the “State’s eProcurement System”, Arizona Procurement Portal (APP), at https://app.az.gov until the “Bid/Offer Due Date” indicated in the “State’s eProcurement System” for the Solicitation No. shown at the top of this page.

Proposals must be in the State Procurement Office’s possession online no later than that deadline.

Submit technical inquiries about navigating and/or submitting proposals in the State’s eProcurement System to the State’s eProcurement System Help Desk by phone at (602) 542-7600, option 2; or by email to app@azdoa.gov.

LATE PROPOSALS WILL NOT BE CONSIDERED. No extension or grace period will be given for delays or incomplete proposals caused by internet connectivity problems, file uploading difficulties, or misunderstanding of the requirements or procedures for online submission in the “State’s eProcurement System”.

It is the responsibility of the Prospective Offeror to routinely check the APP website for Solicitation Amendments. Additional instructions for preparing an Offer are included in this solicitation.

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Solicitation contact person. Requests shall be made as early as possible to allow time to arrange for the accommodation.

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 1 of 100 https://app.az.gov/ mailto:app@azdoa.gov

Table of Contents Request for Proposal under A.R.S. § 41-2534

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue, Suite 305 Phoenix, AZ 85007

Notice Page

Table of Contents

Solicitation Summary 3

Scope of Work 5

Special Terms and Conditions 6

Addendum A to the Special Terms and Conditions 40

Addendum B to the Special Terms and Conditions 41

Uniform Terms and Conditions 45

Exhibit A 62

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 2 of 100 Click here to return to the Table of Contents

Solicitation Summary

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

Solicitation Summary

1. What is the State Soliciting?

The Arizona Department of Administration, State Procurement Office (the State), as authorized under A.R.S. § 41-2501 et seq. is seeking to establish one or more Contracts to provide Stage Production, Design and Video Magnification for the Arizona Exposition and State Fair.

The State anticipates awarding one contract with the intent to secure service coverage for the Arizona Exposition and State Fair but may make multiple awards if it’s determined to be most advantageous to the State. Whether or not it actually enters into any contracts, how many contracts it enters into, and how the work is awarded between those contracts are all at the State’s discretion. Furthermore, the State will use any awarded contracts on an as-needed basis, with no guarantee as to its actual spending under them.

The State reserves the right to accept any item or combination of items specified in the Solicitation, unless the Offeror expressly restricts an item or combination of items in its Offer, and conditions its response on receiving all items for which it provided a proposal. In the event of such restriction, the State will evaluate if an award on such a basis will result in the best value and is in the best interest for the State. The State may otherwise determine, at its sole discretion, that such restriction is non-responsive and deem the Offeror ineligible for further evaluation.

2. What is in the Solicitation?

2.1. At the time of publication, the following documents are included in the Solicitation:

2.1.1. Attachment: BPM005308 Solicitation Requirements

2.1.1.1. Notice / Cover Page

2.1.1.2. Table of Contents

2.1.1.3. Solicitation Summary

2.1.1.4. Scope of Work

2.1.1.5. Special Terms and Conditions

2.1.1.6. Addendum A to the Special Terms and Conditions

2.1.1.7. Addendum B to the Special Terms and Conditions

2.1.1.8. Uniform Terms and Conditions

2.1.1.9. Exhibit A - Coliseum Stage Plot

2.1.1.10. Exhibit B - AZ State Fair Shade Structure

2.1.1.11. Exhibit C - Concert Rigging Points Layout Plan

2.1.1.12. Exhibit D - Overall Plan View of Roof

2.1.1.13. Exhibit E - Total Backstage Amps

2.1.1.14. Exhibit F - Arizona State Fair Stage Plot

2.1.2. Attachment: BPM005308 Solicitation Instructions

2.1.2.1. Special Instructions to Offerors

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 3 of 100

Solicitation Summary

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

2.1.2.2. Uniform Instructions to Offerors

2.1.3. Solicitation Attachments

2.1.3.1. Offer and Acceptance;

2.1.3.2. Boycott of Israel Disclosure;

2.1.3.3. Forced Labor of Ethnic Uyghurs Ban;

2.1.3.4. Confidential Information Designation;

2.1.3.4.1. Confidential Information Designation (for reference only);

2.1.3.5. Conformance Statements;

2.1.3.5.1. Supplement – Conformance Statements - Exceptions to Instructions;

2.1.3.5.2. Supplement – Conformance Statements - Exceptions to Scope of Work;

2.1.3.5.3. Supplement – Conformance Statements - Exceptions to Contract Terms and Conditions;

2.1.3.6. Letter of Insurability;

2.1.3.7. Key Personnel;

2.1.3.8. Experience References;

2.1.3.9. Proposed Subcontractors;

2.1.3.10. Organization Profile;

2.1.3.11. Experience and Capacity Response;

2.1.3.12. Method of Approach

2.1.3.13. Pricing Sheet

2.2. The State may issue a Solicitation Amendment at any time after Solicitation publication and before the Offer due date. It is the responsibility of the Prospective Offeror to routinely check the APP website for any Solicitation Amendments and revised documents.

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Scope of Work

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

Scope of Work

Scope of Work

1. Purpose and Background

1.1. Purpose: The Arizona Exposition & State Fair (hereinafter referred to as the State Agency) seeks a Contractor(s) to provide professional presentation quality sound, stage, lights and video projections during the Arizona State Fair. The State expects the awarded Contractor(s) to monitor then current industry standards and maintain or exceed such standards throughout the Contract.

1.2. Background: The State Agency is a celebration of the state’s prosperity highlighting cultural diversity, commerce, agriculture and its past. The State Agency is responsible for producing an annual State Fair. In 2023 the Fair will be held from Sep 22, 2023 through Oct 29, 2023. The Fair will be closed Monday, Tuesday, and Wednesday. Future fairs may be more or fewer days and the days the fair operates each week may also change.

Entertainment for the fair changes from year to year. In 2023 the Fair currently plans to present at least four major nationally touring artist concerts inside the Veteran’s Memorial Coliseum. This number may change based on artist agreements this year or in subsequesnt years. The Fair will also present a variety of entertainment on eight to nine outdoor stages, including the Backyard Stage. The Backyard stage is an outdoor concert venue where the Fair presents tribute bands most nights. Subsequent years’ Agency needs may have subtle changes dpending on various factors including the number of major performances.

1.3. The selected Contractor(s) will provide and support production activities for presenting entertainment inside the Coliseum arena and support presentations outside on the grounds or in other buildings as needed. The Contractor(s) must be capable of providing all equipment and services required by itself or with Subcontractors as identified and subject to evaluation as an extension of the Contractor.

2. General Requirements

2.1. Qualifications

2.1.1. Minimum five (5) years’ experience in fairs, festivals or large indoor/outdoor events held over multiple days. Experience at fairs or multiple day events should encompass multiple levels of sound and lighting, including sound and lights for a national touring artist, public

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 5 of 100

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007 address systems and a range of stage sound and lighting systems for both paid and free entertainers.

2.2. Key Personnel

2.2.1. It is essential that the Contractor(s) provide adequate staff of experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this Contract. The Contractor(s) must assign specific individuals to key positions. Once assigned to work under the Contract, key personnel shall not be removed or replaced without the prior written approval of the State Agency and a copy to the Procurement Office of record.

2.3. Mandatory Requirements

2.3.1. The Contractor(s) must provide equipment and services to the Stage Agency related to stage, sound, lighting, decorating and video magnification for the upcoming Arizona State Fair. As an inherent part of the project, the Contractor shall research, analyze, design and coordinate all equipment and services. All equipment provided shall be as specified, with comparable or superior quality. Brand name references are used as examples of equipment.

2.3.2. The Contractor(s) may be asked to provide stage, sound, lighting, decorating, and video magnification for additional performance areas that are not listed in this Scope. In the event that additional areas are named, the State Agency will expect that the additional costs will be comparable to named areas of the same size and requirements.

2.3.3. All references to curtains, drapes and skirting must meet the International Fire Code (2018 Edition) as adopted by the Arizona State Fire Marshal’s Office.

2.3.4. Contractor will be responsible for the tech advance with artist management for each performance presented in the Coliseum.

2.4. Safety and Security

2.4.1. The Contractor shall provide theft, temperature, and weather protection for all exposed equipment and loose items. As requested, the Contractor shall provide security cameras that will cover equipment, stages, and

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Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007 various entertainment venues. Such cameras must be viewable as such locations as defined by the Agency.

2.4.2. The Contractor must develop a safety plan of operation for inclement weather, including intended reactions to significant wind, lightning, and rain events.

2.4.3. All stages, equipment and installations are subject to inspection by the State Fire Marshal, third party safety inspectors and the Agency. The Contractor shall resolve any safety concerns immediately with minimal to no impact to performance schedules.

2.5. Sound Mitigation

2.5.1. The Contractor shall provide a system of sensors capable of measuring and recording sound levels to ensure each sound system is within pre-determined acceptable levels and compliant with any ordinances.

Such a system shall be capable of notifying Agency staff if sound levels exceed approved thresholds.

2.6. Energy Efficiency

2.6.1. Excluding the spotlights, no less than fifty-five (55) percent of the total stage lighting used by the Contractor shall be energy-efficient LED fixtures. The minimum total percent of the total energy-efficient LED fixtures used by the Contractor should increase each year.

3. Project Area 1: Coliseum

3.1. Coliseum Stage Lighting and Decorating Requirements

3.1.1. The Contractor shall provide the following positions for stage lighting:

a. 1 – L1 Lighting Designer

b. 1 – L2 Lighting Tech

c. 1 - L3 Lighting Tech

3.1.2. The Contractor shall perform the following tasks under the Contract:

3.1.2.1. Coliseum stage lighting and decorating;

3.1.2.2. The Contractor shall provide set up, maintain and remove a complete, self-contained, hanging arena-type concert lighting system capable of satisfying artist and public expectations for live entertainment light quality.

3.1.3. The Contractor shall provide a minimum of 175-200 lighting instruments for the Coliseum stage. The mixture of par cans, Leko’s and specials will

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 7 of 100

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007 be determined by the Artist Riders and the State Agency representative.

3.1.4. Equipment provided shall include, but not limited to:

a. 16 – Chauvet Maverick MK2 spot

b. 24 – Chauvet Rogue R2 wash

c. 6 – Chauvet Strike 4 blinders

d. 8 – Robe Mega Point

e. 8 – Martin Atomic 3000 LED

f. 16 – PR XLED 2007

g. 2 – Radiance Hazers

h. 4 – 2.5K Followspots

i. 4 – Spot operators

3.1.5. The Contractor shall provide two (2) Electronics Diversified or equivalent, 32 channel dimmers, power rack and remote console. Contractor must provide any extra power requirements for added fixtures.

3.1.6. Equipment provided shall include, but not limited to:

a. Back-up LM-850 48 channel console (1);

b. 2.4KW dimming channels (96);

c. 1.2 KW diming channels (30);

d. 1.2 KW don diming channels (6);

e. Low-voltage control patch bay (1);

f. 250 Feet of control cable;

g. 600 amp disconnect for dimmer racks (Camlock

Connectors to supply power for band lighting) (1);

h. 4 OT 3-phase feeder to lighting disconnect (1); and

i. Lot Socopex cable (as needed) (1).

3.1.7. Lighting Console

a. 1 – GrandMA2 Full

3.1.8. LIGHTING DRIVE

a. 1 – 4ch Ethercon

b. 1 – 1ch intercom system with headsets (FOH, Backstage, Spot Ops)

c. 1 – 6x 120v power

d. sACN Network

e. Artnet Network

3.2. Coliseum Stage Truss Requirements

3.2.1. 40’ Double hung truss (1) upstage (1) downstage (2). Each truss to have

60 par 64s’s per truss;

3.2.2. 40’ Double hung truss mid stage (truss to have 30 par 64’s) (1);

3.2.3. 3 – 40’ truss segments

3.2.4. 1 – 40’ rag truss

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Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

3.2.5. 1 – 30’ cable bridge

3.2.6. 40’ 12” upstage for backdrops and blackout curtain (1); and

3.2.7. 40’ 12” downstage auxiliary truss (1).

3.2.8. The Contractor shall provide color frames and roscolene gels as needed, including backup inventory, per Artist Rider specifications and as approved by State Agency Representative.

3.2.9. The Contractor shall provide approximately 200’ of 16’ – 20’ high carry off drape, color of drape must be approved by the State Agency or an authorized representative of the State. Drape inventory as follows:

a. 16’h X 60’w with 100% fullness (2) and

b. 20’h X 70’w with 100% fullness (2).

3.2.10. The Contractor shall provide pleated stage and wing skirting 60”h X 120’ total length, (height may be raised to 72” periodically), and color shall be approved by the State Agency or an authorized representative of the State. Stage skirting shall hang no less than 2” from the floor. Stage dimensions are 48’w X 44’d X 5’h. Sound wings attached to the stage are 16’w X 20’d X 5’h (2).

3.2.11. All skirting must be removable.

3.2.12. The Contractor shall provide 3’h X 48’ long skirting to cover the security railing attached to the upstage edge.

3.2.13. The Contractor shall provide 8’h X 90’ long drape for the creation of privacy areas on stage. Drape shall be in 10’ wide increments. Color shall be black or approved by the State Agency or an authorized representative of the State.

3.2.14. The Contractor shall provide assorted stage electrical stringers as needed, and all needed clip-on stair lights. All must be 3 wire ground power.

3.2.15. The Contractor shall provide 48’ X 24’ black backdrop for stage;

a. 9’h X 60’w black drape with 100% fullness (1).

3.2.16. The Contractor shall provide a rolling portable skirted lighting and sound mix platform 16’w X 20’d X 24” h. Color of skirting will be approved by the State Agency or an authorized representative of the State.

3.2.17. The Contractor shall provide any necessary portable, rolling and non-rolling, risers for use on stage. Risers must be available in 8”, 16” and 24” increments. Skirting must be provided for all risers.

3.2.18. The Contractor shall provide poles and draping for up to 8 quick change dressing rooms;

a. 8’h X 10’w’ X 10’d pole and drape dressing area (8);

b. 150-watt bug eyes mounted in each room (2);

c. Free standing mirrors (body length) for each room (2); and

d. Necessary electrical for lighting.

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Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

3.2.19. Contractor shall provide pole and drape for 3 – 8’h X 20’w areas within the backstage. Color of drape will be approved by the State Agency or an authorized representative of the State.

3.2.20. The Contractor shall provide a production line communications system for general use with a minimum of fourteen (14) headsets, (14) belt packs and two master stations.

3.2.21. The Contractor shall provide a second communication system for video personnel with a minimum of six (6) headsets, (6) belt packs and (1) master station.

3.2.22. The Contractor shall provide and set four (4) 2000-watt Xenon Lamp long throw spotlights. Use of the lights will run concurrent to the Coliseum Stage Sound and Lights.

3.3. Coliseum Stage

3.3.1. The Contractor shall provide a professional-grade stage to support a fully produced national touring artist concert. The stage will consist of stage deck, wings, ramps, drum riser, stairs, and any other components necessary to support performance and gear.

a. Exhibit A To the SOW illustrates the staging dimensions.

b. The stage must be solid, with all pieces locked together to ensure the individual pieces will not move. The stage must be leveled and have no more than ⅛” height differential between pieces and no more gap the ¼” between stage pieces.

3.4. Coliseum Stage Sound System Requirements

3.4.1. The Contractor shall provide setup, maintenance and removal of a complete and self-contained hanging arena-type concert sound system with a minimum of three (3) qualified operator technicians capable of satisfying artists and public expectations for live entertainment sound quality. The Contractor shall provide the following positions for Stage Sound:

a. 1 – A1 FOH Engineer

b. 1 – A2 Monitor Engineer

c. 1 - A3 Sound Assistant to Engineer (1).

3.4.2. The Contractor shall provide a touring quality line array sound system with supplemental subwoofers capable of amplifying and reproducing live musical programs and providing sufficient uniformity of sound coverage throughout the Audience.

3.4.3. General Equipment List for complete hanging concert sound system with rigging as detailed below:

3.4.4. Front of House Speakers:

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Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

a. 28 – Vue al-12 main hangs (flown)

b. 20 – Vue al-12 aux hangs (flown)

c. 24 – Vue HS-221 Subs (ground stacked)

3.4.5. Front of House Amp Racks

a. 3- SI ARV amp racks

b. (8 Crown I-Tech 12000HD)(per side)

c. 1- SI ARV-S amp racks

d. (4 Crown I-Tech 12000HD)(per side)

e. 1- SI ARV-W amp rack

f. (8 Crown I-Tech 12000HD)(front fills)

3.4.6. FOH CONSOLE:

a. 1 – AVID Profile w/5 engines

b. 1 – 48 in / 8 out AVID stage box

3.4.7. FOH DRIVE

a. 2 – 4 channel Lake LM44 Processor

b. 1 – APB mix switch

c. 1 – 1ch Intercom System w/ Flashers and Handsets (FOH, MONS)

3.4.8. FOH DRIVE CABLE

a. 1 – 5 channel BNC 300’

b. 1 – 20 channel W2 drive 300’

c. 1 – 54 channel 3-way iso split

3.4.9. Mixing and System Control Equipment: The Contractor shall provide the appropriate mixing and system control equipment to accommodate the sound system. At a minimum, the following shall be provided:

a. Channel or group-insertable compressor – limiter and noise gate modules, (12);

b. Programmable digital reverberation units (2);

c. Programmable digital delay units (2);

d. CD recorder/player as needed (1);

e. Real-time analyzer with calibrated microphone (1); and

f. Adapter for connectivity to MP3/IOS media players (1).

3.4.10. The Contractor shall provide all hoists and hanging hardware for main speaker system.

3.4.11. Front of house Rigging

a. 3 Vertec Large bumpers, 1 set per side (2);

b. 1 Ton cm motors, 6 per side (12);

c. Motor cables, 6 per side (12);

d. 8 channel motor controller, 1 per side (2);

e. Lot of Rigging steel, span sets, shackles, safety (1); and

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Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

f. Lines, ladders, safety harness

3.5. Coliseum Stage Monitor System Requirements

3.5.1. The Contractor shall provide a companion stage monitor system to the main speaker system. Monitor system to include at a minimum:

3.5.2. MONITOR CONSOLE

a. 1 – AVID Profile w/4 engines

b. 1 – 48 in / 24 out AVID stage box

3.5.3. MONITOR AMPS

a. 2 – SI MAR Amp Racks (8 Crown I-Tech 12000HD)

b. 1 – LA-RAK Amp Rack (3 L’Acoustics LA8)

3.5.4. MONITOR SPEAKERS

a. 12 – 2x12 Wedge (double 12” / single 4in” comp. driver)

b. 2 – 1x18 Drum Sub (single 18” sub) (drum fill, Texas headphones)

c. 4 – L’Acoustics Arcs (ground stacked) (side fill)

d. 4 – L’Acoustics dv-sub (ground stacked) (side fill)

3.5.5. Front of House Fill System

a. (Vertec 4887 Full Range speaker cabinets (6) and

b. Amp rack (4 crown 3600 amps) (1).

3.5.6. AUDIO POWER

a. 2 – Tall (12 L21-30 + 6 L5-30 + 6 EDISON)

b. 1- Short (9 L21-30)

3.5.7. BAND POWER

a. 2 – Band power kits (6x 20A Quad Box each)

3.5.8. The Contractor shall provide microphones, stands, cabling and accessories necessary to interconnect and operate the complete concert sound system as intended by system designer and anticipated by system users.

a. 1 Mic Stand Packages (12 tall & 10 short)

b. Asst. Z bars, round base straights, clip on

c. 1- Mic cable kit (100 varying)

3.5.9. Microphones stands and cabling will vary with each show and must meet Artist specifications per Artist contract rider.

3.6. Special Equipment

3.6.1. The Contractor shall provide, supply and maintain all special equipment required in Coliseum stage show contract riders. Special equipment includes, but is not limited to: fog machines, mirror balls, confetti cannons, black stools and chairs for stage performances.

3.6.2. Contractor to provide all necessary cable jackets to safely cover cabling on the arena floor. Inventory of cable jackets should cover a minimum of 400’.

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Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

3.7. Concert Hospitality Area - if requested by the Agency

3.7.1. The Contractor shall provide lighting fixtures for the hospitality tent, lighting must be sufficient for photos to be taken inside the tent.

3.7.2. The State Agency will provide the hospitality tent.

3.8. Miscellaneous Backstage Items

3.8.1. The Contractor may provide televisions for the backstage area;

3.8.2. (a) 55” flat screen television for Catering; (1)

3.8.3. (c) 55” flat screen television for dressing rooms (4).

3.8.4. The Contractor may provide all necessary cabling, routers, etc. to connect televisions to the State Agencies cable or satellite source.

3.8.5. The Contractor may provide all necessary cabling, routers, boosters, etc., to create security-enabled wireless network servicing the backstage area, production offices and dressing rooms.

3.8.6. The Contractor may also be required to provide necessary cabling, routers, booster, etc. to assist with connecting the Agency’s temporary internet connection to its Security Office and South Box Office.

3.9. Video Magnification

3.9.1. The Contractor shall be responsible for providing equipment and personnel to video for immediate playback of all concerts held in the Coliseum during the Arizona State Fair. The number of performances to be held each year may change. For the 2023 Fair, there will be a minimum of four (4) concerts. Maximum number of concerts may increase or decrease for depending on the number of shows booked, how many days the show lasts, and how many days the Fair is open to the general public.

3.9.2. The Contractor shall be responsible for the video magnification of afternoon and evening concerts during the Arizona State Fair. Each concert is an average of ninety (90) minutes in length.

3.9.3. The Contractor shall provide all necessary video camera equipment which shall include, but not be limited to:

a. 5- SHC 3170 or equivelent equiped with viewfinder

b. Camera control units (3); if needed

c. Studio viewfinders (2); if needed

d. Fluid head tri-pods (fixed) (2);

e. Fluid head tri-pods (handheld) (1);

f. ENG viewfinder (1); if needed

g. Long lens sled (1);

h. 1- 55x lens

i. Appropriate camera cable lengths and

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Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

j. 2- 22x lens

k. 1- fixed Marshall stage camera

l. 1 – Automated Dolly Track for one camera with controller with proper rigging

3.9.4. The Contractor shall provide all necessary video switching and monitoring equipment necessary to provide appropriate level of production

3.9.5. The Contractor shall provide all necessary engineering equipment to support the video magnification.

a. Monitors;

b. Synch generator (1);

c. Power conditioner (1); and

d. 1 X 6 distribution amplifiers.

3.9.6. The Contractor shall provide all necessary video projectors to display video magnification to general public seating in the Coliseum Arena.

Equipment shall include, but not limited to:

a. 12k OLP long throw video projects; with appropriate lenses;

b. Power distribution for projectors (1); and

c. All necessary scaffolding for video platforms, and any necessary drape to cover scaffolding from the view of the general public.

Placement of the video screen will be by agreement of Contractor and the State.

3.9.7. The Contractor shall provide the following miscellaneous equipment to support the video magnification:

a. 1 – 32 x 18 3.9mil Video wall (for IMAG)

b. IMAG

c. RTS or clear com stations with belt packs, headsets and power supply

(6);

d. Video distribution amp for monitors (1); and

e. All necessary cables.

3.9.8. The Contractor shall provide the following personnel for video magnification during all Arizona State Fair concerts. Personnel shall include, but not be limited to:

a. 3 – Cam operators

b. 1 – V1 Director

c. 1 – V2 Engineer

d. 1- V2 Technical Director

e. 1- V3 Engineer

4. Project Area 2: Fairgrounds The Agency has a larger permanent stage known as the Backyard Stage, several outdoor stages, Grandstand Arena, several smaller stages, buildings, and additional needs as defined below.

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Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

In addition to the large Backyard Tribute Band concert venue, the Agency uses multiple small stages of different configurations. The number and location of these stages will vary from year to year. The Contractor must be able to provide multiples of each stage type (maximum of 8).

The Contractor shall provide stages with front and side drapes. The stage surface must be in good condition and conducive for bare footed dance performances. A wood or rough surface stage is not acceptable. Stage drape color will be determined by the State Agency or an authorized representative of the State. Contractor must provide all safety latches, chains, railings, and two (2) sets of stairs. All stages must be constructed per the manufacturer's instructions which shall be provided to the Agency. All stages will be inspected by a third-party safety inspector arranged by the Agency.

The Contractor(s) must provide equipment and services to the Stage Agency related to stage, sound, lighting, decorating, and video magnification for the annual Arizona State Fair. As an inherent part of the project, the Contractor shall research, analyze, design, and coordinate all equipment and services. All equipment provided shall be as specified, comparable or superior quality. Brand name references are used as examples of equipment.

For each stage in Project Area Two, the Contractor shall provide prerecorded music to be played at the stage before, between, and after the performances, at the direction of the Agency.

The Agency will allow Contractor to use the Agency’s ticketing and production computer network, switches, cabling and fiber optics that interconnect the buildings on the Fairgrounds. The Contractor shall be responsible for the maintenance of the Agency’s computer network equipment. The Contractor shall be responsible for the cost and installation of any needed upgrades to the network equipment to complete the scope of work as well as the cost of any necessary internet connection.

4.1. BACKYARD STAGE

The Backyard Stage is located in the Backyard venue and is an outdoor concert venue where nationally recognized tribute bands are presented in two performances most nights. The stage features full concert sound, light, and video production. The Contractor is expected to provide full concert design and production of shows, including management of the stage as scheduled.

The stage is approximately 34’ W by 35’ D in size. Half of the stage is covered with a solid bandshell roof, and the remainder is under suspended shade cloth.

In addition to concerts, this stage is used for a variety of entertainment, including

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 15 of 100

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007 bands, dance groups, and community entertainment groups. The stage deck is concrete, and the back of the bandshell is plywood.

The Backyard venue is approximately 200’x400’ of lawn area. The area is surrounded by concession tents and trailers. The Contractor is expected to use equipment capable of being focused to cover only the venue area as defined by the Agency. The Contractor shall provide audio-level monitoring in the venue and at its perimeter. Such monitoring must be capable of remote notification of audio when in excess of pre-determined limits.

There is an 80’ by 63’ by 12” truss structure located in the venue that the Contractor will use to hang lights for this stage. The Contractor is expected to fully warm the truss structure (all legs and cross pieces) with fully programable, multi-color, LED lights.

The Contractor shall provide a 3-phase, 50-amp breaker box and cable hooked into existing power. All connections and electrical work must comply with the most current Arizona State Fire Marshal and National Electrical Codes.

The Contractor shall provide a backdrop to fit the stage. The backdrop must be intended for stage drape and approved by the State Agency or an authorized agent of the State and meet the most current State Fire Marshal specifications.

Color will be specified by the State Agency or an authorized agent of the State.

The backdrop must contain all necessary hardware to support all components.

4.1.1. Professional Audio

4.1.1.1. FOH CONSOLE

a. 1 – Yamaha QL5

b. 1 – Yamaha RIO3224D2 Stage Rack

4.1.1.2. FOH DRIVE

a. 1 – 4 channel Lake LM44 Processor

b. 1 – 1ch Intercom System w/ Flashers and Handsets (FOH, MONS)

4.1.1.3. FOH DRIVE CABLE

a. 1 – 2 channel Cat6 300’

b. 1 – 54 channel 2-way split

4.1.1.4. FOH SPEAKERS

a. 12 – Martin W8LC Main (flown)

b. 8 – Martin WLX Subs (ground stacked)

4.1.1.5. FOH AMP RACKS

a. 3 – ARV-S Amp Racks (4x Crown 12000HD)

4.1.1.6. FOH FRONT FILLS

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 16 of 100

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

a. 4 – Martin W8LM Frontfills

4.1.1.7. MONITOR CONSOLE

a. 1 – Yamaha M7CL-48

4.1.1.8. MONITOR SPEAKERS

a. 6 – G2 1x12 Wedge (single 12” / single 4in” comp. driver)

b. 1 – Martin WLX 1x18 Drum Sub (single 18” sub) (drum fill)

4.1.1.9. MONITOR AMPS

a. 1 – SI MAR Amp Racks (8 Crown I-Tech 12000HD)

4.1.1.10. MIC STANDS

a. 1 - Mic Stand Package

4.1.1.11. MICS

a. 1 – Mic cable kit (50 varying)

b. 1 – Mic Package

4.1.1.12. AC DISTRIBUTION

a. 1 – Tall (18 L21-30 + 6 L5-30 + 6 EDISON)

4.1.1.13. BAND POWER

a. 1 – Small band power kit (6x 20A Quad Box)

4.1.1.14. RF

a. 2 – Shure AD4D Axient Digital Wireless Receivers

b. 4 – Shure AD2/SM58 Axient Digital Wireless Transmitters

c. 4 – Shure AD1 Axient Digital Wireless Transmitters

4.1.2. LIGHTING

4.1.2.1. LIGHTING CONSOLE

a. 1 – Avolites Tiger Touch 2

4.1.2.2. LIGHTING DRIVE

a. 1 – 4ch Ethercon

b. 1 – 6x 120v power

c. sACN Network

d. Artnet Network

4.1.2.3. LIGHTING SYSTEM

a. 3 – 27’x12’ 1 R2”x12” truss arch

b. 12 – Chauvet Rogue Outcast 1 BeamWash

c. 13 – Megalite NE Color FX18

d. 4 – Chauvet Maverick MK2

e. 6 – Chauvet Rogue Storm 2 BeamWash

f. 4 – Chauvet Strike 1

g. 2 – Entourage Hazer

4.1.3. PROFESSIONAL VIDEO PRODUCTION

4.1.3.1. VIDEO WALL

a. 2 – 7’x11’ 2.9mil Video wall (for IMAG)

4.1.3.2. IMAG

a. 1 – Black Magic Atem 4K Switcher

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 17 of 100

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

b. 2 – Black Magic Pocket Cinema 6K Camera

c. 2 – Sachtler Video 25 ii Tripod

d. 1 – 55” Samsung LCD Display

e. ISO and Program Recording

f. All converters and cabling necessary to complete system

4.1.4. TRUSSING

4.1.4.1. Truss Structure

a. 2 – 14’W x 12D’ x 20’H Truss Structure for PA and Video Wall Hangs.

b. 2 – 8’X8’x4’ Stage Wings (Built stage left and stage right of permanent stage)

4.1.5. PERSONNEL

4.1.5.1. BACKYARD STAGE PERSONNEL

a. 1 – A1 FOH Engineer

b. 1 – A2 Monitor Engineer

c. 1 – L1 Lighting Designer

d. 1 – V1 Director

e. 1 – V2 Engineer

f. 2 – Cam operators

4.2. TYPE “B” STAGES

The State Agency has a need for five (5) to eight (8) stages with complete sound, lights, and stage. The Contractor shall provide a complete sound system capable of satisfying artists’ and public expectations for live entertainment sound quality. All equipment provided shall be as specified, comparable or superior quality. Brand name references are used as examples of equipment.

The sound system shall include:

4.3. TYPE “B” (COMMUNITY STAGE)

4.3.1. AUDIO

4.3.1.1. FOH CONSOLE

a. 1 – Yamaha M7CL-48

4.3.1.2. FOH DRIVE CABLE

a. 1 – 54 channel 2-way split

b. 1 – 300’ Ram Cable

4.3.1.3. FOH SPEAKERS

a. 4 – G5 Mains – 4x14”, 2x2”, 4 Bullet (ground stacked)

b. 4 – G5 Subs – 4x18” (ground stacked)

4.3.1.4. FOH AMP RACKS

a. 1 – Crown Amp Racks (8x Crown 12000HD)

4.3.1.5. FOH FRONT FILLS

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 18 of 100

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

a. 2 – 1160

b. MONITOR SPEAKERS

c. 6 – G2 1x12 Wedge (single 12” / single 4in” comp. driver)

4.3.1.6. MONITOR AMPS

a. 1 – SI MAR-L Amp Racks (6 Crown I-Tech 4000)

4.3.1.7. MIC STANDS

a. Mic Stand Package

b. Asst. Z bars, round base straights, clip ons.

4.3.1.8. MICS

a. 1 – Mic cable kit (50 varying)

b. 1 – Mic Package

4.3.1.9. AC DISTRIBUTION

a. 2 – L21-30 Tie Ins

4.3.1.10. BAND POWER

a. 1 – Small band power kit (4x 20A Quad Box)

4.3.2. LIGHTING

4.3.2.1. LIGHTING CONSOLE

a. 1 – Avolites Titan Mobile+PC

4.3.2.2. LIGHTING DRIVE

a. 1 – DMX Drive

b. 1 – 1x 120v power

4.3.2.3. LIGHTING SYSTEM

a. 6 – Tent Clamps

b. 2 – L-12 13’ Crankstand T bar

c. 6 – Elation Pro Cue Pix Strip Warm White

d. 8 – Ovation B-565 12” Batten

e. 6 – Elation Opti QA Par

f. 4 – Chauvet Rogue R2 Wash

g. All cabling necessary to complete system

4.3.3. COMMUNITY STAGE PERSONNEL

a. 1 – A1 FOH Engineer

4.3.4. STAGING RISERS

a. 1 – 32’x24’x4’ Stage with 2x Stairs and railing

4.4. TYPE “B” (CARNIVAL STAGE)

4.4.1. AUDIO

4.4.1.1. FOH CONSOLE

a. 1 – Avid SC48

4.4.1.2. FOH DRIVE CABLE

a. 1 – 54 channel 2-way split

4.4.1.3. FOH SPEAKERS

a. 2 – Vue H12N Mains

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 19 of 100

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

b. 2 – Vue HS28 Subs

4.4.1.4. MONITOR SPEAKERS

a. 4 – G2 1x12 Wedge (single 12” / single 4in” comp. driver)

b. 1 – Martin WLX 1x18 Drum Sub (single 18” sub) (drum fill)

4.4.1.5. MONITOR AMPS

a. 1 – SI MAR-L Amp Racks (6 Crown I-Tech 4000)

4.4.1.6. MIC STANDS

a. Mic Stand Package

b. Asst. Z bars, round base straights, clip ons.

4.4.1.7. MICS

a. 1 – Mic cable kit (50 varying)

b. 4 – 12ch W1 Sub Snakes

c. 1 – Mic Package

4.4.1.8. AC DISTRIBUTION

a. 2 – L21-30 Tie Ins

4.4.1.9. BAND POWER

a. 1 – Small band power kit (4x 20A Quad Box)

4.4.2. LIGHTING

4.4.2.1. LIGHTING CONSOLE

a. 1 – DMX Operator 384

4.4.2.2. LIGHTING DRIVE

a. 1 – DMX Cable

4.4.2.3. LIGHTING SYSTEM

a. 2 – 10’ Pipe with Base

b. 8 – Elation Professional Opti Tri Par

c. All cabling necessary to complete system

4.4.3. PERSONNEL

a. 1 – A1 FOH Engineer

4.4.4. STAGING

a. 1 – 20’x16’x2’ Stage

4.5. TYPE “B” (CULTURAL STAGE)

4.5.1. AUDIO

4.5.1.1. FOH CONSOLE

a. 1 – Yamaha LS9-32

4.5.1.2. FOH DRIVE CABLE

a. 1 – 32x8 Snake 150’

4.5.1.3. FOH SPEAKERS

a. 2 – G2 Mains

b. 2 – Martin WLX Subs

4.5.1.4. MONITOR SPEAKERS

a. 4 – G2 1x12 Wedge (single 12” / single 4in” comp. driver)

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 20 of 100

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

4.5.1.5. MONITOR AMPS

a. 1 – SI MAR-L Amp Rack (6 Crown I-Tech 4000)

4.5.1.6. MIC STANDS

a. Mic Stand Package

4.5.1.7. Asst. Z bars, round base straights, clip ons.

4.5.1.8. MIC CABLE

a. 1 – Mic cable kit (50 varying)

b. 2 – 12ch Sub Snakes

c. 1 – Mic Package

4.5.1.9. AC DISTRIBUTION

a. 1 – L21-30 Tie In

4.5.1.10. BAND POWER

a. 1 – Small band power kit (4x 20A Quad Box)

4.5.1.11. RF

a. 1 – Sennheiser Evolution Digital Wireless Receivers

b. 1 – Sennheiser Evolution Digital Wireless Handheld

Transmitters

4.5.2. LIGHTING

4.5.2.1. LIGHTING CONSOLE

a. 1 – Stage Desk 16

4.5.2.2. LIGHTING DRIVE

a. 1 – DMX Cable

4.5.2.3. LIGHTING SYSTEM

a. 16 – ADJ 12P Hex IP65 RGBWA+UV

b. All cabling necessary to complete system

4.5.3. PERSONNEL

a. 1 – A1 FOH Engineer

4.5.4. STAGING

a. 1 – 24’x24’x4’ Stage

4.6. TYPE “B” (AVENUE STAGE)

4.6.1. AUDIO

4.6.1.1. FOH CONSOLE

a. 1 – Yamaha TF1

b. 1 – Yamaha TIO1608 Stage Rack

4.6.1.2. FOH DRIVE CABLE

a. 1 – CAT6 Snake 150’

4.6.1.3. FOH SPEAKERS

a. 4 – G2 Mains w/ Speaker Stands

b. 2 – Martin WLX Subs

4.6.1.4. MONITOR SPEAKERS

a. 2 – G2 1x12 Wedge (single 12” / single 4in” comp. driver)

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 21 of 100

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

4.6.1.5. AMPS

a. 1 – SI MAR-L Amp Rack (6 QSC Powerlite)

4.6.1.6. MIC STANDS

a. Mic Stand Package

4.6.1.7. MIC CABLE

a. 1 – Mic cable kit (50 varying)

b. 1 – Mic Package

4.6.1.8. AC DISTRIBUTION

a. 1 – Edison Power

4.6.1.9. BAND POWER

a. 1 – Small band power kit (2x 20A Quad Box)

4.6.1.10. RF

a. 2 – Sennheiser Evolution Digital Wireless Receivers

b. 2 – Sennheiser Evolution Digital Wireless Handheld

Transmitters

4.6.2. LIGHTING

4.6.2.1. LIGHTING CONSOLE

a. 1 – Avolites T2 USB/DMX Dongle

4.6.2.2. LIGHTING DRIVE

a. 1 – DMX Cable

4.6.2.3. LIGHTING SYSTEM

a. 12 – ADJ 12P Hex IP65 RGBWA+UV

b. 4 – Chauvet Rogue Outcast 1 BeamWash

c. All cabling necessary to complete system

4.6.3. PERSONNEL

a. 1 – A1 FOH Engineer

4.6.4. STAGING

a. 1 – 24’x24’x3’ Stage

4.7. TYPE “B” (WHISKEY AND WINE STAGE)

4.7.1. AUDIO

4.7.1.1. FOH CONSOLE

a. 1 – Yamaha LS9-16

4.7.1.2. FOH DRIVE CABLE

a. 1 – 16x4 Snake 100’

4.7.1.3. FOH SPEAKERS

a. 2 – G2 Mains

b. 2 – Martin WLX Subs

4.7.1.4. MONITOR SPEAKERS

a. 4 – G2 1x12 Wedge (single 12” / single 4in” comp. driver)

4.7.1.5. AMPS

a. 1 – SI MAR-L Amp Rack (6 QSC Powerlite)

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 22 of 100

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

4.7.1.6. MIC STANDS

a. Mic Stand Package

4.7.1.7. MIC CABLE

a. 1 – Mic cable kit (50 varying)

b. 1 – Mic Package

4.7.1.8. AC DISTRIBUTION

a. 1 – Edison Power

4.7.1.9. BAND POWER

a. 1 – Small band power kit (3x 20A Quad Box)

4.7.2. LIGHTING

4.7.2.1. LIGHTING CONSOLE

a. 1 – DMX Operator 384

4.7.2.2. LIGHTING DRIVE

a. 1 – DMX Cable

4.7.2.3. LIGHTING SYSTEM

a. 2 – 10’ Pipe with Base

b. 8 – Elation Professional Opti Tri Par

c. All cabling necessary to complete system

4.7.3. PERSONNEL

a. 1 – A1 FOH Engineer

4.7.4. STAGING

a. 1 – 24’x24’x3’ Stage

4.8. TYPE “C”

The State Agency has a need for two (2) to eight (8) portable sound systems used throughout the Fairgrounds. Sound systems may be needed for two (2) to four (4) hours, one (1) to three (3) days, a full week or for the entire run of the fair.

Multiple sound systems will be needed at the same time. These systems may or may not be moved during the use period.

The Contractor shall provide a complete sound system capable of satisfying artists’ and public expectations for live entertainment sound quality. All equipment provided shall be as specified, comparable or superior quality. Brand name references are used as examples of equipment.

The sound system shall include:

4.9. TYPE “C” (CULINARY STAGE)

4.9.1. AUDIO

4.9.1.1. FOH CONSOLE

a. 1 – Allen & Heath QU-PAC

4.9.1.2. FOH SPEAKERS

a. 2 – JBL EON 610 Mains W/ Speaker Stands

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 23 of 100

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

4.9.1.3. AC DISTRIBUTION

a. 1 – 20A Edison

4.9.1.4. BAND POWER

a. 1 – Small band power kit (2x 20A Quad Box)

4.9.1.5. RF

a. 1 – Shure UR4D Wireless Receiver

b. 2 – Shure UR1 Beltpack Transmitters

c. 2 – Shure PGA31 Headset Mics

4.9.2. VIDEO

4.9.2.1. DISPLAYS

a. 2 – Samsung 55” Digital Signage Displays

b. 2 – TV Stands

4.9.2.2. VIDEO THROWDOWNS

a. 2 – Black Magic Up/Down Converters

4.9.2.3. VIDEO CAMERA

a. 1 – Marshall

b. 1 – Heavy Boom Mic Stand

4.9.2.4. CABLE

a. 1 – SDI Cable Package

4.9.3. STAGING

a. 1 – 20’x16’x2’ Stage

4.10. TYPE “C” (PAINTED DESERT STAGE)

4.10.1. AUDIO

4.10.1.1. FOH SPEAKERS

a. 2 – JBL EON712 Powered Speakers w/ Speaker Stands

4.10.1.2. MICS

a. 1 – Shure SM58S

4.10.1.3. STAGING

a. 1 – 20’x16’x1’ Stage

4.11. TYPE “D” (Portable Sound System)

4.11.1. The State Agency has a need for five (5) to eight (8) portable sound systems used throughout the Fairgrounds. Sound systems may be needed for two (2) to four (4) hours, one (1) to three (3) days, a full week or for the entire run of fair. Multiple sound systems will be needed at the same time.

4.11.2. The Contractor shall provide a complete sound system capable of satisfying artists’ and public expectations for live entertainment sound quality. The sound system shall include:

a. 2 speaker Mackie SM 450 Sound System, self-powered (3-6);

b. 14 channel standalone mix board with equalizers (1);

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 24 of 100

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

c. Direct input boxes (2);

d. Compact disc player, as needed (1);

e. Adapter for connectivity to MP3 / iOS media players (1);

f. Microphones, to include but not limited to (6) SM58, (6) SM81, (5)

SM57, (2) Beta 58, (2) drum kit microphones (4);

g. Band stringers, cables, microphone snakes and accessories, as needed (1);

h. Typical mix of short, medium and tall microphone stands with booms and quick release clips; and

i. Locking, rolling equipment rack (1).

4.12. GRANDSTANDS

The agency presents motorized and rodeo-style events in the outdoor grandstand arena. The arena is approximately 575’ long and seats approximately 4500 people. The performance arena is dirt and is approximately 450’ x 200’.

The Contractor will be responsible for providing the necessary equipment and cabling and installing the system. The Contractor may leave the equipment installed year-round. The PA system may be required by other clients for events held on the fairgrounds. The Contractor is expected to offer similar prices to provide this service to the Agency’s clients.

The Contractor shall provide four (4) separate sound systems for the Grandstand Arena one (1) general public-address system to cover the audience seating, one

(1) paging system for main show arena, one (1) paging system for pits/practice arena one (1) alarm system (sirens and horns).

The Contractor must be prepared to move the sound mix board to different positions located within the Grandstand. Motorized Event Attractions and Races may require the mix board to be moved from the portable trailer located on the east side of the Arena, to the seating area located on the west side of the Arena.

Contractor must provide a wireless system or 600+ feet of cabling to accomplish this. All equipment provided shall be as specified, comparable or superior quality.

Brand name references are used as examples of equipment.

4.12.1. AUDIO

4.12.1.1. FOH CONSOLE

a. 1 – Behringer Zenyx1002B

4.12.1.2. FOH SPEAKERS

a. 9 – Community R.35 Coax Speakers Seat Coverage – Mounted on poles

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 25 of 100

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

b. 9 – EV Cobraflex IIB – Field Coverage – Mounted on poles

4.12.1.3. AMPS

a. 1 – QSC CXD-4.3Q Network Amplifier

b. MICS

c. 2 – Shure SM58S

4.12.2. Lighting

4.12.2.1. The Contractor will design, install and operate a lighting package to light the performance area of the performance arena from points high enough to ensure the performers are not affected by lighting

4.12.3. The Contractor shall provide theft, tamper and weather protection for all exposed equipment and loose items.

4.13. AG CENTER

The AG Center is divided into two sections. The Agency requires amplified audio for livestock shows and for paging within the building to make announcements to the participants on each side collectively and independently. There are one or more livestock show rings that require the ability for the judge and announcer to address the audience and participants. Additionally, functionality must make it possible to make announcements through both the showring system and the barn PA from the AG Center office.

The Agency conducts a livestock auction one evening during the fair, which lasts approximately 3 hours. The Contractor shall provide an adequate audio system for the auctioneer to conduct the auction. This system will allow for the use of multiple microphones, which may be provided by the Contractor or the auctioneer. The Contractor shall have one qualified tech at the auction from setup until completion of the auction. All equipment provided shall be as specified, comparable or superior quality. Brand name references are used as examples of equipment.

4.13.1. AUDIO

4.13.1.1. FOH CONSOLE

a. 1 – Behringer Zenyx 1002B

4.13.1.2. FOH SPEAKERS

a. 4 – Community R.35 Coax Auction Coverage – Mounted on ceiling beams

b. 2 – Community R.35 Coax East Coverage – Mounted on ceiling beams

Solicitation Requirements | Revision No. 3.2 | Revised 02-23 | Page 26 of 100

Solicitation No. BPM005308 Stage Production, Design and Video Magnification

Arizona Department of Administration State Procurement Office

100 N 15th Avenue Phoenix, AZ 85007

c. 2 – EV Cobraflex IIB – West Coverage – Mounted on ceiling beams

4.13.1.3. AMPS

a. 1 – QSC CXD-4.3Q Network Amplifier

4.13.1.4. MICS

a. 1 – Shure SM58S

4.13.1.5. RF

a. 2 – Sennheiser Evolution Digital Wireless Receivers

b. 2 – Sennheiser Evolution Digital Wireless Handheld

Transmitters

4.13.1.6. If needed, the Contractor shall provide for the Farm Tours Sound

System, including the following:

a. 2 speaker Mackie SM 450 Sound System, self-powered (1);

b. 14 channel standalone mix board with equalizers (1);

c. SM58 or comparable microphone (1);

d. Band stringers, cables, microphone snakes and accessories, as needed; and

e. Theft, temper and weather protection for all exposed equipment and…