CTR056550_-_COI_Agency_Renewal_Memo_Agency_Approval.docx

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Attached to
Master Agreement AZ|CTR069972
Contract number
CTR069972
Issued by
Arizona

About this file

Written by GovTribe AI ·

This document is a contract renewal memo from the Arizona Department of Administration, specifically addressing a contract for the Criminal Justice Commission (JCA). The memo is authored by a contract officer and is directed to Lloyd, seeking renewal of contract CTR056550 for a Victims Notification System, with Douglas A. Ducey as Governor and Andy Tobin as Director of the Arizona Department of Administration.

The contract involves a Victims Notification System with a current annual spend of $54,900.00 and a projected renewal spend of $166,642.94. The renewal is for a one-year period, with the contract set to expire on August 3, 2022, and a maximum end date of August 3, 2026. The procurement owner is Mr. Shawnesy Summers, and the document outlines a detailed milestone timeline for contract renewal, including engagement strategy, development date, final language approval, and execution, with key dates ranging from June 21, 2022, to July 26, 2022. The memo requests completion and return of the renewal form by July 5, 2022.

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Douglas A. DuceyAndy Tobin
GovernorDirector
ARIZONA DEPARTMENT OF ADMINISTRATION
100 NORTH FIFTEENTH AVENUE ∙ SUITE 305
PHOENIX, ARIZONA 85007
(602) 542-1500

Date: June 21, 2022 Hello Lloyd, I am the contract officer assigned to the management of the contract listed below. Per our records this contract will expire on August 3, 2022 with the option to renew at this time. The maximum end date for this contract is August 3, 2026. At this time I need you to please provide me with the following information in the table below.

Items
Action
Agency:
JCA - Criminal Justice Commission
Description of Service/Product:
Victims Notification System
Procurement Owner:
Mr. Shawnesy Summers
Contract #
Supplier
Last 12 month Spend
Renew Contract (Yes or No)
Projected Spend for Renewal Period
Renewal Period Requested (1 year, 6 months)
CTR056550
Victims Notification System
$54,900.00
Yes
$166,642.94
1 Year

We are requesting that we agree on the timetable listed below. Please note that this timetable is a shared timetable and we are happy to discuss changes when necessary. We understand that this process will have milestone dates that are missed; however, we want to engage you proactively so that we avoid delays. This process also allows the Procurement team to manage our workload better which will improve our customer service.

Complete and return this form by July 5, 2022.

When are we completing the milestones?

MILESTONES
Milestone Activities
Projected Date
Actual Date
1. Engagement strategy (contacting Agency to obtain usage and approved budget)
Create and finalize scope/specs with customer(s).
6/21/2022
2. Development date (if applicable);
Develop timeline of negotiations, align with customer areas of opportunity, discussions, supplier face-to-face meetings, if applicable.
7/8/2022
3. Final language:
Supplier and internal approval of the final language. Procurement approval, if necessary. (Fair and reasonable pricing justification. Verification of funding.)
7/14/2022

4. Executed:

7/26/2022 image1.png

File details come from the government source that posted it. Updated .