BAFO_Best___Final_Pricing_Sheet__1_.pdf
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- Attached to
- Master Agreement AZ|CTR069972
- Contract number
- CTR069972
- Issued by
- Arizona
About this file
This document is a Request for Proposal (RFP) from the Arizona Department of Administration's State Procurement Office for a Victims Notification System (VNS), with Solicitation No. BPM003618. The procurement involves multiple Arizona county jails, including Apache, Cochise, Coconino, Gila, Graham, Greenlee, La Paz, Maricopa, Mohave, Navajo, Pima, Pinal, Santa Cruz, Yavapai, and Yuma Counties, as well as the Arizona Department of Corrections Rehabilitation and Re-Entry.
The contract includes VINE (Victim Information and Notification Everyday) start-up fees and project implementation costs, with a detailed milestone-based pricing structure. The implementation plan spans from September 2021 to September 2022, with individual billable milestones for each county jail migration and system go-live. Annual support costs are outlined for three years: Year 1 at $111,742.94, Year 2 at $347,168.43, and an optional Year 3 at $363,700.26. Each milestone has a 10% holdback, with final payment contingent upon complete system acceptance. The contract allows flexibility in payment, with annual support potentially paid in monthly installments or as a single annual fee, and the kick-off meeting date can be adjusted based on agency needs.
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Text version
PART 3 of the Solicitation Documents
Template version 7.0 (28-JAN-2020)
A v a i l a b l e
SECTION 3-B: Offer Forms o n l i n e a t : A P P . A Z . g o v
Request for Proposal Solicitation No. BPM003618
Description:
Victims Notification System (VNS)
Arizona Department of Administration
State Procurement Office
100 N 15th Ave., Suite 402 Phoenix, AZ 85007
Attachment 4 -Pricing Sheet
Milestones
*Billable Milestone: Each milestone will have a 10% holdback and will be paid upon completion and acceptance of
Milestone No. 4 – Go Live.
VINE Start-Up Fees – Project Implementation Costs
Description of Milestone Implementation
Date
Proposed
Cost/Budget
*Billable Milestone
1. Kick-Off Meeting (Initiation of work and
Project)
9/30/2021
2. Project Requirements Document
Finalized
11/11/2021 $54,900 Yes, individual invoice upon completion of milestone
3. Prep Configured for State and Migration
a) Apache County Jail 2/18/2022 $1,615 Yes, individual invoice upon completion of site migration and sign off by ACJC
b) Cochise County Jail 2/18/2022 $1,615 Yes, individual invoice upon completion of site migration and sign off by ACJC
c) Coconino County Jail 3/18/2022 $1,615 Yes, individual invoice upon completion of site migration and sign off by ACJC
d) Gila County Jail 3/18/2022 $1,615 Yes, individual invoice upon completion of site migration and sign off by ACJC
e) Graham County Jail 4/15/2022 $1,615 Yes, individual invoice upon completion of site migration and sign off by ACJC
f) Greenlee County Jail 4/15/2022 $1,615 Yes, individual invoice upon completion of site migration and sign off by ACJC
g) La Paz County Jail 5/13/2022 $1,615 Yes, individual invoice upon completion of site migration and sign off by ACJC
h) Maricopa County Jail 5/13/2022 $1,615 Yes, individual invoice upon completion of site migration and sign off by ACJC
i) Mohave County Jail 6/10/2022 $1,615 Yes, individual invoice upon completion of site migration and sign off by ACJC
j) Navajo County Jail 6/10/2022 $1,615 Yes, individual invoice upon completion of site migration and sign off by ACJC
k) Pima County Jail 7/8/2022 $1,615 Yes, individual invoice upon completion of site migration and sign off by ACJC
l) Pinal County Jail 7/8/2022 $1,615 Yes, individual invoice upon completion of site migration and sign off by ACJC
m) Santa Cruz County Jail 8/12/2022 $1,615 Yes, individual invoice upon completion of site migration and sign off by ACJC
n) Yavapai County Jail 8/12/2022 $1,615 Yes, individual invoice upon completion of site migration and sign off by ACJC
o) Yuma County Jail 9/9/2022 $1,615 Yes, individual invoice upon completion of site migration and sign off by ACJC
p) AZ Dept. of Corrections Rehabilitation and Re-Entry
9/16/2022 $3,230 Yes, individual invoice upon completion of site migration and sign off by ACJC
4. Go Live – Acceptance of whole system. 9/30/2022 $27,450 Yes, upon ACJC Acceptance.
VINE Annual Support https://procure.az.gov/bso/
PART 3 of the Solicitation Documents
Template version 7.0 (28-JAN-2020)
A v a i l a b l e
SECTION 3-B: Offer Forms o n l i n e a t : A P P . A Z . g o v
Request for Proposal Solicitation No. BPM003618
Description:
Victims Notification System (VNS)
Arizona Department of Administration
State Procurement Office
100 N 15th Ave., Suite 402 Phoenix, AZ 85007
Description Proposed
Cost/Budget
VINE Annual Support- Year 1 $111,742.94
VINE Annual Support- Year 2 $347,168.43
VINE Annual Support (Optional) - Year 3 $363,700.26
Note to Offeror: You must complete one (1) required Line Item in the Items (F) tab in APP for your Offer to be considered.
End of Attachment 4
Note: Annual Support can be paid in monthly installments or as a single annual fee. Agency to make a determination on what is best for them.
Kick-off meeting can be move earlier if needed by Agency.
https://procure.az.gov/bso/
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