CSS MBOA.docx

Machining Basic Ordering Agreement (MBOA), 1333ND26QNB610312

(I) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the Revolutionary FAR Overhaul (RFO) Part 12 - Acquisition of Commercial Products and Commercial Services as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) The solicitation number is 1333ND26QNB610312 and this solicitation is a Request for Quotation (RFQ) for a Basic Ordering Agreement. This is being competed as a total small business set-aside. Only qualified small business concerns are eligible to respond. The period of performance is five (5) continuous years.

(III) The solicitation document and incorporated provisions and clauses are those in effect through RFO, supplemented by U.S Department of Commerce Acquisition Policy.

(IV) The associated North American Industry Classification System (NAICS) code for this procurement is 332999, All Other Miscellaneous Fabricated Metal Product Manufacturing with a small business size standard of 750 employees.

(V) All quoters shall provide a firm-fixed-price quotation for the line items listed in the Mock Statement of Work. An Offeror is not required to provide a quote for each line item in the Mock Statement of Work to be considered for an award offer. Quoters need to only submit a quote for each line-item they are capable of meeting.

Line-Items Basic Ordering Agreement

CLIN 0001

The Contractor shall manufacture parts using a variety of machining techniques. Applicable techniques include (but are not limited to) turning (Lathe, Conventional and CNC); threading (Lathe, Bore, Tap); milling (Conventional and CNC); Electric Discharge Machining (EDM) (Wire and Ram); broaching; welding; coating (paint, anodization, powder coating); and leak testing Date of Award – Five (5) Years

Mock Statement of Work Line-Item

CLIN 0001

Sample Holder Pin

CLIN 0002

Sample Holder Saw Tooth

CLIN 0003

Vanad Can Upper FLNG250

CLIN 0004

Solid Sample Spacer – 1mm

CLIN 0005

Body Sample Can (0.35 ID)

CLIN 0006

Rocker Slider

CLIN 0007

CD VJ Assembly

CLIN 0008

ASY VJ1 NORTH STAND

(VI) The requirements for the line items to be acquired above are in the attached Statement of Work/Mock Statement of Work document.

(VII) Date(s) and place(s) of delivery and acceptance and FOB point are required in accordance with the attached Statement of Work documents.

(VIII) Quoters/Contractors must possess an ACTIVE registration in the System for Award Management system, www.SAM.gov, when submitting a quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation. The Contracting Officer shall confirm that quoters have an “active” registration at the www.sam.gov website upon receipt of the quotation. If the SAM.gov registration is not active, the quotation will not be considered for award.

(IX) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION Jan 2026), applies to this acquisition. See Addendum to FAR 52.212-1 below.

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (DEVIATION Jan 2026):

DUE DATE FOR QUOTATIONS

Quoters shall submit their electronic quotations, via email, so that NIST receives them not later than 5:00pm Eastern Time, 07/30/26. E-mail quotations shall be submitted directly to the Contract Specialist at ranae.armstrong@nist.gov with a copy to the Contracting Officer at Donald.collie@nist.gov.

Please reference the RFQ number in the subject line of all email communications. Quotations shall not be deemed received by the Government until the quotation is received in the e-mail inbox set forth above.

INQUIRIES:

Quoters must submit all questions concerning this solicitation in writing to both the Contract Specialist Ranae Armstrong (ranae.armstrong@nist.gov) and the Contracting Officer, Don Collie (Donald.collie@nist.gov). Questions should be received no later than 07/15/26, 12:00pm Eastern Time. All responses to timely submitted questions, will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the responses included in the amendment to the solicitation will be deemed as the Government’s formal response and govern performance of the contract.

QUOTATION PREPARATION INSTRUCTIONS:

All quotations shall conform to solicitation provisions/clauses and be prepared in accordance with this section. The quotation shall be clearly and concisely written as well as be neat and logically assembled. All pages of the quotation shall be appropriately numbered.

The Quoter’s quotation shall be clearly divided into the following distinct volumes:

Volume I – Technical Quotation Volume II – Price Quotation Volume III- Terms and Conditions

Volume I - Technical Quotation:

The Quoter shall submit one (1) copy of their technical quotation, electronically, via E-mail to the Contract Specialist and Contracting Officer identified above. The technical quotation shall address the following:

Technical Capability:

a) Technical description and/or product literature. Quoters shall include the manufacturer, make and model of the product, manufacturer sales literature, or other product literature that CLEARLY DOCUMENTS that the quoted products meet or exceed all specifications outlined in the Statement of Work/ Specifications document. The quoter is responsible for ensuring the submitted documentation clearly addresses all specifications and requirements.

b) Country of origin of all manufactured end products quoted

c) If applicable, evidence that he quoter is authorized by the manufacturer to sell the item(s) in the quotation.

d) Confirmation of the quoter’s ability to meet the required delivery terms.

e) Confirmation of the quoter’s ability to meet any applicable installation, training, and/or warranty requirements.

Quality Assurance Plan:

a) Pre-Production Planning

a. Blueprint & Tolerance Review: Verify design specifications, material types, and surface finished before cutting begins.

b. Tooling & Fixture Setup: Ensure the correct tools, tool paths, and work-holding solutions are selected for maximum repeatability.

c. Material Inspection: Validate raw material certifications and inspect incoming stock to prevent processing flawed materials.

b) In-Process Quality Control (IPQC)

a. First-Article Inspection (FAI): Machinist measures the first part produced from a setup to confirm tooling as applicable.

b. In-Process Checks: Conduct routine, scheduled dimensional and visual checks during a production run to catch tool wear or drifting tolerances early in the process.

c. Real-Time Machine Monitoring: Monitor machines to make immediate, automated tool adjustments.

c) Post-Production & Final Inspection’

a. Final Part Validatiion: Machined components undergo comprehensive measurement in a controlled environment to verify all dimensions and tolerancing specifications.

b. Inspection Tools Used: Tools are conducted using calibrated equipment.

c. Document & Traceability: Ability to generate documented reports (as applicable) and needed for machining parts.

d) Continuous Improvement

a. Non-Conformance Management: When parts do not meet tolerance, strict quarantine and root-cause analysis (RCA) protocols uses to fix the underlying issue.

b. Standardized Systems: The shop is aligned with recognized quality management frameworks, Volume II - Price Quotation:

The quoter shall submit one (1) copy of their entire quotation, electronically, via E-mail to the Contract Specialist and Contracting Officer identified above. The price quotation shall address, at minimum, the following information.

a) The solicitation number

b) The name, phone number, and email address of the quoter's/contractor’s point of contact;

c) Unique Entity Identifier # for quoter's/contractor’s active SAM.Gov registration.

d) A firm fixed price for each required line item, including a unit price and total amount where applicable, and the aggregate quoted firm fixed price for the requirement. Where the Government has identified a line item as requiring a Not to Exceed price, quoters shall comply with this.

e) Shipping and Delivery costs must be included in the quotation either as a separate line item or contained in the total price of the quote. The quotation shall include a total firm fixed price for the requirement that includes all shipping/delivery costs

f) Any applicable discount terms.

Volume III – Terms and Conditions:

The quoter shall review the provision and clauses attachment and complete any required information as record via a separate volume response to this solicitation.

Note: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Acceptance of Terms and Conditions:

If the contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the contractor to identify in their quotation any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor's acceptance of the Government's terms and conditions for inclusion into the resultant purchase order (PO).

Note: This procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a quoter submits a quotation based upon an FSS or GWAC contract, the Government will accept the proposed price. However, the terms and conditions stated herein will be included in any resultant purchase order, not the terms and conditions of the Quoter’s FSS or GWAC contract, and the statement required above shall be included in the quotation.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (DEVIATION Jan 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

The Government intends to award a single firm fixed price purchase order (PO) from this solicitation utilizing simplified acquisitions procedures in accordance with RFO Part 12. The Government reserves the right not to award a PO and to make an award without discussions based solely upon initial quotes.

Basis for Award, Trade-off/Best Value:

The Government intends to award one or more Basic Ordering Agreements (BOAs) resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value to the Government, price and non-price factors considered. All evaluation factors other than cost or price, when combined, non-price factors are more important than cost/price. Offers will be evaluated based on the submission’s demonstration to fulfill future requirements. An Offeror is not required to meet all the requirements provided in the Mock Task Order to be considered for a Basic Ordering Agreement. The offer must demonstrate the ability of the Offeror’s to meet the machining requirements they are capable of producing. Offers will be assessed on their technical capabilities, established pricing methodologies, and willing to accept the terms and conditions proposed for future delivery orders.

Evaluation Factors The evaluation factors listed below will be used to evaluate offers. An award offer will be made to offerors proposing the combination which is most advantageous to the Government based upon an integrated assessment of the evaluation factors described below. The determination to award a Basic Ordering Agreement will be based on the Offeror’s initial submission. The Offeror’s initial response should contain a full response with the vendor’s most competitive offer in terms of both price and non-price factors. The government intends to issue one or more BOAs without holding clarifications.

Factor 1 – Technical Capability Subfactor 1: Production Capability – Ability to plan, control, and integrate the Offeror’s facility, manpower, and equipment to successfully complete some but not all of the requirements for future delivery orders.

Subfactor 2: Quality Assurance & Safety Systems – Demonstration that the Offeror has adequate quality control systems, inspection processes, and safety protocols required to successfully complete some, but not all of the requirements anticipated for future delivery orders.

Subfactor 3: Facility Suitability Review – Review of the Offeror’s equipment, floor space, and supply organization to ensure the facility is suitable to deliver some but not all of the requirements for future delivery orders.

Factor 2 – Experience Factor 3 – Price

Factor 1, Technical Capability Technical capability is defined as the vendor’s demonstration of the understanding of the capability to provide the required item(s) identified in the Statement of Work. This includes the authority to provide the required item(s), capability and method to successfully meet all contract requirements, including delivery schedule, warranty, and all other requirements. The submitted documents must clearly and unambiguously confirm delivery of the proposed line items or propose an alternate delivery schedule for the mock order. The documentation shall clearly describe, in sufficient detail, the Offeror’s ability to meet some of the requirements. Merely repeating the requirements without demonstrating the ability to meet them will result in the Government determining the technical offer is not technically acceptable and the offer will not be given further consideration. The submission may include a narrative, charts, graphs, tables, drawings, products/service literature, hyperlinks, and other forms of documentation as determined by the offeror. Any Quote that requires the Government to exercise judgement with respect to technical capability will render the Quote nonresponsive and ineligible for award offer.

Subfactor 1: Production Capability – Ability to plan, control, and integrate the Offeror’s facility, manpower, and equipment to successfully complete the delivery order Subfactor 2: Quality Assurance & Safety Systems – Demonstration that the Offeror has adequate quality control systems, inspection processes, and safety protocols required to successfully complete the delivery order.

Subfactor 3: Facility Suitability Review – Review of the Offeror’s equipment, floor space, and supply organization to ensure the facility is suitable to deliver the requirements anticipated under the BOA

Factor 2, Experience The contractor shall submit (3) projects, completed within the last five (5) years, that best demonstrate the company’s experience performing relevant projects in terms of size, scope, complexity, and duration. Each project shall be submitted using the “Relevant Experience Project Data Sheet” located in the SAM.GOV website under this solicitation. For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevance to the project requirements of this solicitation. The attachment titled “Relevant Experience Project Data Sheet” is mandatory and shall be used to submit project information. Individual blocks on this form may be expanded.

Factor 3, Past Performance The Government will evaluate the Offeror's past performance information and, if appropriate, its proposed subcontractors past performance to determine its relevance to the current requirement and the extent to which it (a) demonstrates that the offeror has successfully completed relevant contracts in the past three (3) years. In assessing the offeror's past performance information, NIST will evaluate, as appropriate, (b) successful performance of contract requirements, quality and timeliness of delivery of goods and services, (c) communications between contracting parties, (d) proactive management and customer satisfaction.

Factor 4, Price (Mock Delivery Order Deliverables) The price offer will be evaluated to ensure it is fair and reasonable, pursuant to RFO 12.204(a). Price will be evaluated for consistency with the technical offer, current marketplace price average, and Independent Government Cost Estimate. A price offer that is found to be either unreasonably high or low in relation to the performance requirements may be indicative of an inherent lack of understanding of the requirements and may result in the overall quotation being considered unacceptable. The Government will analyze quotations to determine whether unbalanced pricing exists for any line item. The Government will evaluate the offered price for completeness and reasonableness. An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government. A firm fixed price offer must be provided for each line item for the Mock Delivery Order in the solicitation.