AI Utility Mapping (81270011) – Instructions to Vendors

This document is a competitive request for quote (CRFQ) issued by the West Virginia Department of Transportation (WVDOT) for AI Utility Mapping services. The procurement seeks vendors to provide artificial intelligence-based utility mapping capabilities to support infrastructure planning and development initiatives. The CRFQ outlines the submission requirements, evaluation criteria, and procedural guidelines for interested vendors. Responses must be submitted by the specified due date in accordance with the instructions provided. The contract will be awarded to the qualified vendor(s) offering the best value to the state based on the established evaluation criteria. The contract term and any renewal options are to be determined based on the specific requirements outlined in the detailed scope of work and technical specifications included with this request.

Pricing shall be submitted in accordance with the cost proposal format specified in the CRFQ. Vendors must provide detailed breakdowns of all costs associated with service delivery, including labor, equipment, software licensing, and any other direct or indirect expenses. The evaluation process will consider cost competitiveness alongside technical capability and vendor qualifications. Additional details regarding funding sources, budget allocations, set-asides, small business preferences, and incumbent information are specified within the complete procurement documents. All submissions must comply with West Virginia procurement regulations and applicable state requirements for vendor responsibility and documentation.