CRFQ DBS2700000002 - Addendum No. 1.PDF

Date Printed: Aug 18, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Miscellaneous

Proc Folder: 1961414 Reason for Modification:

Doc Description: Utility Task Vehicles Addendum No. 1

Vendor questions and Responses

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2026-08-18 2026-08-27 13:30 CRFQ 0403 DBS2700000002 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

James W Atkins

(304) 558-0094 james.w.atkins@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 18, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

ADDENDUM NO. 1

Addendum No. 1 issued to publish and distribute the attached information to the Vendor Community

The West Virginia Purchasing Division is soliciting bids on behalf of The West Virginia Schools for the Deaf and the Blind (WVSDB) to establish a contract for the one-time purchase of two(2) Utility Vehicles(UTVs) per the attached specifications and terms and conditions.

INVOICE TO SHIP TO

SCHOOL FOR THE DEAF &

BLIND

SCHOOL FOR THE DEAF &

BLIND

301 EAST MAIN ST 301 EAST MAIN ST

ROMNEY WV ROMNEY WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Utility Task Vehicles 2.00000 EA

Comm Code Manufacturer Specification Model #

25101940

Extended Description:

Utility Task Vehicles

SCHEDULE OF EVENTS

Line Event Event Date 1 Questions Due by 2:00pm EST 2026-08-13

SOLICITATION NUMBER: CRFQ DBS27*02

Addendum Number: 1 The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ X ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

1. Vendor questions and Responses

No other changes

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as

Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an

Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Vendor Questions

CRFQ DBS27*02

Q1. Section 3.1.2 Engine: Request to Allow Gasoline-Powered Engine Variant

• Current Spec: Minimum 3 Cycle, 68 cu in, +24 Gross Eng HP. Exclude any DEF or DPF engines.

• Requested Amendment: Update to allow commercial-grade Gasoline engines.

• Justification: To comply with EPA Tier 4 emission standards without complex, high-maintenance DPF/DEF systems, major manufacturers limit diesel outputs to 22–24 HP.

Allowing an Electronic Fuel Injection (EFI) gasoline engine removes all DPF/DEF concerns while vastly exceeding the minimum power requirements (yielding 50+ HP) for superior torque and reliability.

A: Gasoline powered engine variant is acceptable.

Q2. Section 3.1.3 Transmission: Request to Allow Continuously Variable Transmission (CVT)

· Current Spec: Minimum - VHT-X Variable Hydro Transmission: Low, High, Reverse.

· Requested Amendment: Update to allow a "Heavy-Duty, Enclosed Continuously Variable Transmission (CVT) with High, Low, Park, and Reverse."

· Justification: Hydrostatic (VHT-X) is a proprietary design used primarily by the baseline model.

Other leading utility vehicle manufacturers utilize heavy-duty CVTs with fully enclosed clutch systems. These systems offer equivalent Low/High torque ranges, excellent engine braking, automatic smooth shifting, and are standard in commercial crossover UTVs.

A: CVT would Not be considered an equal to the variable hydro transmission. We will Not accept a

CVT.

Q3. Section 3.1.6 Key Features: Request to Allow Four-Wheel Hydraulic Disc Brakes

· Current Spec: brakes – front/rear wet disc

· Requested Amendment: Update to read "brakes – front/rear wet disc OR four-wheel hydraulic disc brakes."

· Justification: While the baseline model relies on internal wet disc brakes, other industry-leading commercial UTV lines feature robust four-wheel automotive-style hydraulic disc brakes with twin-piston front calipers. Combined with electronic or mechanical engine braking, hydraulic disc brakes provide equivalent or superior stopping power, precise operator control under heavy loads, and excellent heat dissipation.

A: Four-Wheel disc brakes are acceptable

Q4. Section 3.1.13 Block Heater: Request Conditional Waiver for Gasoline Engines

· Current Spec: Block Heater: to provide for cold weather starting

· Requested Amendment: Revise to state "Block Heater: Required for diesel variants only;

waived if a gasoline engine is proposed."

· Justification: Block heaters are a critical mechanical necessity for diesel engines to prevent fuel gelling and assist with high-compression cold cranking in winter. Modern commercial-grade gasoline engines use Electronic Fuel Injection (EFI) and light-viscosity oils, ensuring immediate, reliable sub-zero starting without the need for an external electrical plug-in block heater.

Amending these requirements will not reduce the utility, safety, or stopping capability of the vehicle.

Instead, it will allow major commercial lines like John Deere to bid fully compliant, premium factory-cab units equipped with your exact requirements for HVAC, independent adjustable suspension, hydraulic cargo dumps, and full safety guards.

A: Block heater should still be provided as units will serve in year round service regardless of the weather conditions as the UTVs are necessary for operations

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ DBS27*02

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.