CPO Notice 2024.11 Release Off Master Contracts~54.pdf
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- Contract number
- 22-416CMS-BOSS4-P-40355
- Issued by
- Illinois
About this file
CPO Notice 2024.011 is a procurement policy directive issued by the Chief Procurement Office (CPO) for General Services in Illinois, effective March 6, 2024. The notice is addressed to Agency Procurement Staff, the Central Management Services Bureau of Strategic Sourcing, and State Purchasing Officers (SPOs). The document amends the previously issued CPO Notice 2024.01 and applies to all state agencies utilizing master contracts through the BidBuy procurement system.
The notice establishes that SPOs serve as final approvers for agency Requisitions (REQs) for orders against master contracts exceeding $20,000, with the exception of contracts providing equipment and commodities. The CPO grants blanket approval for all orders against master contracts for equipment and commodities, regardless of dollar threshold. Additionally, the notice provides approval authority for qualifying orders against master contracts, requiring agencies to document such reliance by either writing "Pursuant to CPO Notice 2024.01, the CPO approves this procurement" in the Notes tab of the REQ or attaching CPO Notice 2024.01 or CPO Notice 2024.011 in the Attachments tab. The approval threshold was increased from $10,000 to $20,000, representing a material change from the original Notice 2024.01. All remaining provisions of CPO Notice 2024.01 remain in full force and effect.
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Text version
Chief Procurement Office for General Services
300 West Jefferson Street • Suite 128 • Springfield, IL 62702
P (217) 558-2231 • F (217) 558-1399
Notice 2024.011
General Services
To: Agency Procurement Staff
Central Management Services Bureau of Strategic Sourcing State Purchasing Officers
From:
Date:
Subject:
CC:
Ellen H. Daley
March 6, 2024
Release Off Master Contracts
Procurement Compliance Monitors
Procurement Policy Board
Commission on Equity and Inclusion
This notice is effective immediately. This notice amends CPO Notice 2024.01 by replacing $10,000 with $20,000 as follows:
With BidBuy, SPOs are the final approvers of an agency’s Requisition (REQ) for all orders against master contracts greater than $20,000 $10,000, except for contracts providing equipment and commodities.
This notice represents my blanket approval of orders against master contracts for equipment and commodities
Additionally, this notice serves as approval of a qualifying order against a master contract and amends CPO
Notice 2024.01 as follows:
An agency relying on this notice as approval of a qualifying order against a master contract shall write
“Pursuant to CPO Notice 2024.01, the CPO approves this procurement” in the Notes tab in REQ, or shall attach CPO Notice 2024.01 or CPO Notice 2024.11 in the Attachments tab in REQ.
The rest of CPO Notice 2024.01 remains in full force and effect.
If there are any questions regarding this notice, please ask your State Purchasing Officer or contact the Chief
Procurement Office at (217) 558-2231.
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