Cover_Document_-_Bid_04-20_-_2020_Street_Resurfacing_Project_-_ADDENDUM_1.pdf

May 14, 2020 City of DeBary

2020 Street Resurfacing Project Bid No. 04-20

ADDENDUM 1 – COVER DOCUMENT

BID DATE – May 19, 2020 at 10:00 AM

DEBARY CITY HALL – 16 COLOMBA ROAD, DEBARY FORIDA 32713

The following items and attached documents are hereby included to amend and supplement the Contract Bid Documents of the City of DeBary, 2020 Street Resurfacing Project, Bid No. 04-20.

BID DOCUMENTS INCLUDED IN ADDENDUM NO. 1 ARE LISTED BELOW;

DOCUMENTS REVISED

Bid Form – Page 32 to 41 – Revisions made in Red Font Special Provisions – Page SP-1 to SP-9 – Revisions made in Red Font Project Information Sheet – Project No. 9A – Revisions made in Red Font

NEW DOCUMENTS ADDED TO THE BID DOCUMENTS

Addendum 1 – Cover Document

Item No. 1

IN ACCORDANCE WITH THE INSTRUCTIONS TO BIDDERS, SEALED HARD BIDS ARE

REQUIRED. ELECTRONIC BIDS ARE NOT ACCEPTABLE. BIDDERS MAY HAVE BIDS

DELIVERED IN ADVANCE TO THE CITY’S DROP BOX, OR BY APPOINTMENT, OR A

REPRESENTATIVE MAY BRING THE SEALED HARD BIDS TO DEBARY CITY HALL AT

THE TIME OF THE BID OPENING. IN RESPONSE TO COVID-19 RESTRICTIONS, ONLY

ONE REPRESENTATIVE FROM EACH BIDDERS WILL BE PERMITTED TO ATTEND THE

BID OPENING TO BE HELD IN CITY HALL, FIRST FLOOR COUNCIL CHAMBERS ON

TUESDAY, MAY 19, 2020 AT 10:00 AM. SOCIAL DISTANCING OF SIX FEET OR

GREATER IS REQUIRED AND THE COUNCIL CHAMBERS WILL BE ARRANGED TO

PROVIDE THE REQUIRED SPACING FOR ATTENDEES. THE BID OPENING WILL BE

RECORDED FOR DOCUMENTATION PURPOSES. ALL BIDS WILL BE OPENED AT 10:00

AM ON MAY 19, 2020 AND READ ALOUD FOR THE RECORD.

Addendum 1 -Page 2 of 5

Item No. 2 – Refer to Bid Form – Addendum 1

General Bid Item – Line G-2, Pay Item No. 327-33-1 (LS) Haul Millings, is revised to be applicable to the Base Bid projects only.

Item No. 3 – Refer to Bid Form – Addendum 1

Additive Alternate Project Sites – Pay Item 327-33, (LS), Haul Millings, has been added to each applicable alternate project site.

Item No. 4 – Refer to Bid Form – Addendum 1

Pay Items 102-5, Temporary Pavement Markings (LS) are deleted from the Bid Form and the Bid Documents.

Temporary Pavement markings are required to be installed to match the existing pavement markings, Compensation to the Contractor for the temporary pavement markings shall be included in the applicable Pay Item for Permanent Pavement Markings. Refer to Special Provisions, Pay Item Note 2 and Note 3, Page SP-2.

Questions from Bidders

Question 1.

Will the City maintain the millings stockpile? i.e. push up the millings?

Answer to Question 1.

The City’s Public Works facility at Barwick Road has a large lay down area that is available for storage of the millings. The City will prepare access roads within the storage area and provide labor and equipment as needed to maintain the storage piles during delivery and off-loading of the millings.

Addendum 1 -Page 3 of 5

Question 2.

Does the Engineer’s Estimate of $590,000.00 include the Alternate Bids?

Answer to Question 2.

The Engineer’s Estimate is based on the Base Bid Projects.

Question 3.

Line Item G-2, Pay Item 327-33-1, Haul Millings. Do we include the milled RAP tonnages from the alternate bids?

Answer to Question 3.

Pay Item 327-33 – Haul Millings (LS) has been added to each alternate project. Please see the Bid Form – Addendum No. 1.

Question 4.

Will the City require Variable Message Signs in the LS for MOT?

Answer to Question 4.

No. The City will deploy its Variable Message Signs as necessary for advance warning to motorists.

Question 5.

Some Projects have Temporary Pavement Marking and/or Permanent Pavement Marking or no striping. When we only have a permanent pavement marking pay item must we include temporary pavement marking also?

Addendum 1 -Page 4 of 5

Answer to Question 5.

All Pay Items for Temporary Pavement Markings have been deleted from the Bid Form and the Contract Documents. Refer to Bid Form – Addendum 1.

Temporary pavement markings are required to match the existing pavement markings and reflect the permanent thermoplastic pavement markings. Payment to the Contractor for Temporary Pavement Markings are to be included with the applicable Pay Item for Permanent Payment Markings. Refer to Bid Form – ADDENDUM 1. Refer to Special Provisions, Article 20, Page SP-8 for specifications related to Temporary Pavement Markings.

Question 6.

The work day stated in the pre-bid mandatory teleconference is 7 AM to 7 PM. Will the City consider to extend the duration of lane closures say 8 AM to 5 PM? This will allow better production for milling, paving and temporary striping.

Answer to Question 6.

The standard time restrictions 9 AM to 4 PM are in place to prevent excessive traffic delays during the rush hours. The City will consider the extension of time restrictions for lane closures at the time that paving is scheduled. If traffic conditions are not adversely affected the lane closures will be permitted for longer durations.

Question 7.

Article 19 says that alternate bids are not required. Is that referring to the “Additive Alternate Sites” Bid Form?

Answer to Question 7.

Yes. Bids are not required for the Additive Alternate Sites shown on the Bid Form.

Addendum 1 -Page 5 of 5

Question 8.

Please provide clarification on the asphalt thickness for Bid Item 6-3, 3B-2, & 2A-2. The Bid Form appears to differ from the Project Information Sheets per the Technical Specifications (page SP-1), in accordance with FDOT Spec, the allowable thickness for SP-12.5 Asphalt is 1.5” to 2.5”.

Answer to Question 8.

The asphalt thickness for Bid Item 6-3, and Bid Item 3B-2 and Project 2A-2 has been revised to 1.5” thickness. Refer to Bid Form - Addendum 1. The Project information Sheet for Project 9A has been revised to indicate the required asphalt thickness of 1.5”.

END OF ADDENDUM 1