Countersigned Complete Mechanical Inc DBA Helm 505CAP-M26-AD251110-02.pdf
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- Attached to
- Chiller Maintenance and Repair Services
- Contract number
- 505CAP-M26-AD251110-00
- Issued by
- Wisconsin
About this file
This is a state contract awarded by the State of Wisconsin Department of Administration, Division of Facilities and Transportation Services (DFTS), to Mechanical, Inc DBA Helm Service, located at 2279 S Yellow Creek Road, Freeport, IL 61032. The contract was executed on October 28, 2025, with contract number 505CAP-M26-AD251110-02, issued under Request for Bid/Proposal No. AD251110.
The contract provides chiller maintenance service and repairs for multiple state facilities across Wisconsin for the period January 1, 2026, through December 31, 2028. Services are provided at 11 locations including the Capitol Heat and Power Plant, State Archive Preservation Facility, Hill Farms State Office Building, State Agriculture Building, State Lab of Hygiene/Colab, State Revenue Building, Milwaukee State Office Building, and Waukesha State Office Building. The contractor's pricing includes tiered service costs for spring startup, mid-season operational, and winter shutdown services, with individual chiller units priced separately and ranging from $78.30 to $6,157.00 per service cycle depending on equipment type and location. Labor rates are specified by classification, with Journey Steamfitter regular hourly rates at $145.00, HVAC Technician at $145.00, Mechanic at $159.00, Apprentice Steamfitter at $115.00, and Laborer at $105.00, with premium rates applied for weeknight, Saturday, Sunday, and holiday work. The contract applies to 24 chiller units across all locations with individually quoted maintenance costs for each service type and season.
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Text version
State of Wisconsin Department of Administration
DOA-3049 (R5/2018)
S. 51.01(5) Wis. Stats; s. 111.32(13m) Wis. Stats.
Contract Commodity or Service: Chiller Maintenance Service and Repairs
Contract Period: 1/1/2026-12/31/2028
Request for Bid/Proposal No: AD251110 Contract No: 505CAP-M26-AD251110-02
1. This contract is entered into by and between the State of Wisconsin, Department of Administration, and the contractor whose name, address, and principal officer appears below;
2. Whereby the Division of Facilities and Transportation Services, Department of Administration, agrees to direct the purchase and the contractor agrees to supply the contract requirements cited above in accordance with the terms and conditions of the request for bid/proposal cited above, and in accordance with the contractor's bid/proposal submitted on this request for bid/proposal as accepted by the State; which request for bid/proposal and all of its attachments and amendments are hereby made a part of this contract;
3. In connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s.51.01(5), Wis. Stats., sexual orientation as defined in s.111.32(13m), Wis. Stats., or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities. The contractor agrees to post in conspicuous places, available for employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the nondiscrimination clause.
4. Contracts estimated to be over fifty thousand dollars ($50,000) require the submission of a written affirmative action plan. Contractors with an annual work force of less than fifty (50) employees are exempted from this requirement.
Within fifteen (15) working days after the award of the contract, the plan shall be submitted for approval to the contracting agency.
Technical assistance regarding this clause is provided by the Wisconsin Contract Compliance Program, Department of Administration, P.O. Box 7867, Madison, WI 53707-7867, (608) 266-5462.
For State of Wisconsin Department of Administration Division of Facilities and Transportation Services
To be Completed by Contractor
For Mechanical, Inc DBA Helm Service
By Sanjay Olson
Company Name
2279 S Yellow Creek Road
Name
Company Address
Freeport, IL 61032
Title
Signature
By
City, State, ZIP
Administrator, DFTS
Phone 608-516-1235
Name
Date Title
Signature
(mm/dd/ccyy)
Date (mm/dd/ccyy)
This document can be made available in alternate formats to individuals with disabilities upon request.
Docusign Envelope ID: C2B2EDB2-00C0-4BD0-83E9-1AE557885A8B
President Helm service
Jeffory McCoy
10/16/2025 | 1:16 PM CDT
Docusign Envelope ID: B7F324CA-0057-4F0C-834A-5F4141DA9039
10/28/2025 | 10:41 AM CDT
505CAP-M26-AD251110-02
Chiller Maintenance Service and Repairs
Location #1- Capitol Heat and Power Plant, 624 E Main Street, Madison, WI 53703
Building Make & Model # Serial #
Spring Start-up Service costs
Mid-Season Operational
Service costs
Winter Shut Down Service
Costs
Capitol Heat and Power Plant York Y1A-ST-8E1-46-B-S UMKM003098 $626.40 $872.84 $1,148.56 Capitol Heat and Power Plant York Y1A-ST-8E1-46-B-S UMKM003097 $626.40 $872.84 $1,148.56 Capitol Heat and Power Plant York YKQTQSK3-DCGS SDVM-269350 $469.80 $930.96 $6,157.00 Capitol Heat and Power Plant Trane CVHF147NA4 L10K05513 $469.80 $761.38 $2,132.76 Capitol Heat and Power Plant Trane CVHF147NA4 L10K05504 $469.80 $761.38 $2,132.76
Location #3- State Archive Preservation Facility, 204 S Thornton Avenue, Madison, WI 53703
Building Make & Model # Serial #
Spring Start-up Service costs
Mid-Season Operational
Service costs
Winter Shut Down Service
Costs
State Archive Preservation Facility Multistack MS030DN AF07-56 $156.60 $156.60 $458.55 State Archive Preservation Facility Multistack MS030DN AF07-57 $156.60 $156.60 $458.55 State Archive Preservation Facility Multistack MS085XC AF07-59 $117.45 $78.30 $307.57 State Archive Preservation Facility Multistack MS085XC AF07-60 $117.45 $78.30 $307.58 State Archive Preservation Facility Multistack MS085XC AF07-61 $117.45 $78.30 $307.57 State Archive Preservation Facility Multistack MS085XC AF07-62 $117.45 $78.30 $307.58
Location #4- Hill Farms State Office Building, 4822 Madison Yards Way, Madison, WI 53705
Spring Start-up Service costs
Mid-Season Operational
Service costs
Winter Shut Down Service
Costs
Hill Farms State Office Building Trane CVHF570 L16M05797 $469.80 $761.38 $2,158.72 Hill Farms State Office Building Trane CVHF570 L16M05798 $469.80 $761.38 $2,158.72
Docusign Envelope ID: C2B2EDB2-00C0-4BD0-83E9-1AE557885A8BDocusign Envelope ID: B7F324CA-0057-4F0C-834A-5F4141DA9039
Location #6- State Agriculture Building, 2811 Agriculture Drive, Madison, WI 53718
Building Make & Model # Serial #
Spring Start-up Service costs
Mid-Season Operational
Service costs
Winter Shut Down Service
Costs
State Agriculture Building Carrier 19XL5151274CL 1194J48340 $313.20 $774.36 $2,957.04
Location #7- State Lab of Hygiene/Colab, 2601 Agriculture Drive, Madison, WI 53718
Spring Start-up Service costs
Mid-Season Operational
Service costs
Winter Shut Down Service
Costs
State Lab of Hygiene Trane CVHE-320 L98A00266 $469.80 $604.78 $1,722.66 State Lab of Hygiene Trane CVHE-320 L98A00267 $469.80 $604.78 $1,722.66 State Lab of Hygiene Multistack MS70X6H2H1-R410A AA-020-202 $469.80 $313.20 $868.66 State Lab of Hygiene - Colab Multistack MS070XC2H2H2AA JOB 533-L005 $469.80 $313.20 $868.66 State Lab of Hygiene - Colab Multistack MS50XC2H2 AB06-025 $313.20 $313.20 $555.46 State Lab of Hygiene - Colab McQuay WSC087LBB4 STNU120500214 $313.20 $774.36 $712.06 State Lab of Hygiene - Colab McQuay WSC087LBB4 STNU120600007 $313.20 $774.36 $712.06
Location #8- State Revenue Building, 2135 Rimrock Road, Madison, WI 53713
Spring Start-up Service costs
Mid-Season Operational
Service costs
Winter Shut Down Service
Costs
State Revenue Building Trane CVHE-450 L99K03951M $469.80 $604.78 $2,158.72 State Revenue Building Trane CVHE-450 L99K03950M $469.80 $604.78 $2,158.72
Docusign Envelope ID: C2B2EDB2-00C0-4BD0-83E9-1AE557885A8BDocusign Envelope ID: B7F324CA-0057-4F0C-834A-5F4141DA9039
Location #10- Milwaukee State Office Building, 819 North 6th Street, Milwaukee, WI 53203
Building Make & Model # Serial #
Spring Start-up Service costs
Mid-Season Operational
Service costs
Winter Shut Down Service
Milwaukee State Office Building McQuay PEH087K 58C81025-00 $626.40 $1,087.56 $2,296.24
Location #11- Waukesha State Office Building, 141 NW Barstow Street, Waukesha, WI 53186
Spring Start-up Service costs
Mid-Season Operational
Service costs
Winter Shut Down Service
Waukesha State Office Building Trane RTHC1B2FOHOC U01M07507 $626.40 $1,087.56 $2,296.24
Docusign Envelope ID: C2B2EDB2-00C0-4BD0-83E9-1AE557885A8BDocusign Envelope ID: B7F324CA-0057-4F0C-834A-5F4141DA9039
LABOR CLASS AND TYPE OF RATE COST PER HOUR
Journey Steamfitter
Regular Hourly Rate (7:00 AM to 5:00 PM) $145.00 Weeknight Hourly Rate (5:00 PM to 7:00 AM) $217.00 Saturday Hourly Rate $217.00 Sunday Hourly Rate $290.00 Holiday Rate $290.00
Apprentice Steamfitter Regular Hourly Rate (7:00 AM to 5:00 PM) $115.00 Weeknight Hourly Rate (5:00 PM to 7:00 AM) $175.50 Saturday Hourly Rate $175.50 Sunday Hourly Rate $230.00 Holiday Rate $230.00
HVAC Technician Regular Hourly Rate (7:00 AM to 5:00 PM) $145.00 Weeknight Hourly Rate (5:00 PM to 7:00 AM) $217.00 Saturday Hourly Rate $217.00 Sunday Hourly Rate $290.00 Holiday Rate $290.00
Mechanic Regular Hourly Rate (7:00 AM to 5:00 PM) $159.00 Weeknight Hourly Rate (5:00 PM to 7:00 AM) $238.50 Saturday Hourly Rate $238.50 Sunday Hourly Rate $318.00 Holiday Rate $318.00
Laborer Regular Hourly Rate (7:00 AM to 5:00 PM) $105.00 Weeknight Hourly Rate (5:00 PM to 7:00 AM) $157.00 Saturday Hourly Rate $157.00 Sunday Hourly Rate $210.00 Holiday Rate $210.00
Docusign Envelope ID: C2B2EDB2-00C0-4BD0-83E9-1AE557885A8BDocusign Envelope ID: B7F324CA-0057-4F0C-834A-5F4141DA9039
| Helm Front Page.pdf |
| HELM END PAGES.pdf |
| 2025-10-28T08:41:39-0700 | |
| Digitally verifiable PDF exported from www.docusign.com |
File details come from the government source that posted it. Updated .