cops quote shred~1.pdf

PURGE QUOTE / SERVICE AGREEMENT

CONTAINER TYPE PRICE

Confidential Document Destruction Agreement

STANDARD FILE BOX

Approx. 1.2 cubic feet

Approx. 30-45 pounds

Pricing:

Pricing will be $05/lb + fuel surcharge for all material.

119 skids of titles: approx. 115,000 lbs @ $.05 = $5750 19 skids of misc paper: approx. 4500 lbs @ $.05 = $225 6 skids of Sticker Rolls: approx. 7500 lbs @ $.05 = $375 50 skids of stickers: approx 55,000 lbs @ $.05 = $2750

BANKERS BOX

Approx. 1.7-2.2 cubic feet

Approx. 50-65 pounds

Scope:

Multiple days (Thursday afternoons) to complete with max 2 bin fulls of rolls per truck. We could get started as soon as May 14th.

Current fuel surcharge rate is 10% Total estimated cost w/ fuel = $10,010

SECURE TOTE

Approx. 12.5 cubic feet (95 gallons)

Approx. 300 pounds

QUOTE VALID FOR 14 DAYS

Terms subject to C.O.P.S. Document Destruction Service Agreement and schedule availability

Delivered by FAX:

E-Mail:

Hand Delivered

QUOTE PROVIDED TO: IL Secretary of State SHRED CONTACT: Dawn Osborne LOCATION: 3701 Winchester St TELEPHONE: 217-557-4403 BILLING ADDRESS: 3701 Winchester St QUOTE DATE: 5/4/2026 Springfield IL 62707 EMAIL: _ dosborne@ilsos.gov _ _ SPECIAL INSTRUCTIONS: *Scope of work below

ACCEPTED: DATE:

Additional Fees: A fuel surcharge will apply to total invoice based on the nation diesel fuel average.

COST: $.05 /lb + fuel surcharge

Final cost may vary depending on actual container types and count and type

1. SERVICES

1.1 Services to be Furnished o and made a part hereof. Company will furnish a Front, be performed as part of a regular schedule or to specific directions which Customer shall give Company periodically. Customer may request custom Services not set forth on Front, in which case Company will consult with Customer as to the terms and conditions of the Services requested.

1.2 Services to Affiliates and Subsidiaries nt to this Agreement. Any such acquisition of Services will be evidenced by an Order executed by an authorized representative of the applicable affiliate or subsidiary in its own corporate name and referencing this Agreement. Invoices for such Services shall be directed to and be payable by such affiliate or subsidiary.

1.3 Services by Third Parties. Company may procure the services of any responsible third party to perform all or part of the Services, insofar as said third party complies with all security standards and procedures required of Company by Customer, and that said third party shall accept in writing the fiduciary responsibility requisite of the transfer of custody. Company will remain liable for all Services performed for Customer. Company will record all custody transfers and/or the use of any subcontractor to render contracted services to the Customer, and make Customer aware of any use of any subcontractor, including their identity.

2. RESPONSIBILITIES

2.1 Right to Rely on Instructions. Company may act in reliance upon any instruction, instrument, or signature reasonably believed by Company to be genuine, a authority to do so.

2.2 Compliance with Contracts, Laws and Regulations. Customer shall be responsible for, and warrant compliance with, all contractual restrictions and all applicable laws, rules and regulations, including but not limited to environmental laws and contractual restrictions and laws governing the confidentiality, retention and disposit ion of information contained in any materials delivered to Company. Company shall comply with applicable laws, statutes, regulations and ordinances.

Cooperation and Assistance. Customer shall cooperate with Company with regard to the performance of the Services, subject to normal security requirements and in a manner that is not unnecessarily disruptive to approvals as may be reasonable to permit Company to perform the Services hereunder.

Hazardous Substances. Customer shall not deliver to Company any material considered toxic or dangerous or which is regulated under any federal or state law or regulation relating to hazardous materials. In the event of the accidental or negligent custodial transfer of hazardous or regulated waste, including bio-hazard, Customer agrees to arrange to appropriately, safely and legally assume custody of such hazardous materials at their expense. And further to indemnify the Company from any property damage or personal injury resulting from such transfer of material.

Performance of Services. All Services performed by Company will be in a professional manner in accordance with NAID standards and practices.

2.6 Negotiable Items: Customer agrees to make Company aware in writing and in advance of any instance in which negotiable instruments, including but not limited to checks, bearer bonds, travels checks, or coupons to be destroyed in a single service where the total combined amount of said instruments will be in excess of $100,000.

3. FEES AND PAYMENTS - All standard charges for Services under this Agreement shall be as specified on Front. The prices set forth on Front shall remain in effect for the first twelve (12) months of this agreement. Thereafter, t is not listed on Front, the charges will be as agreed to in writing by Customer and Company prior to the rendering of such Service. Invoices shall be due and payable within thirty (30) days from receipt of the applicable invoice. Amounts due and not paid within thirty (30) days after

-quarter per cent (1.25%) per month.

4. CONFIDENTIALITY - tial Information was previously known to Company free of any obligation to keep it confidential, is subsequently made public by Customer or by a third party having a legal right to make such disclosure, or was known to Company prior to receipt of same from Customer, it shall be held in confidence by Company and shall be used only for the purposes provided in this Agreement.

5. TERM AND TERMINATION

5.1 Term. This Agreement shall commence on the Effective Date set forth on Front and, unless otherwise stated (30) days prior to project date, shall continue in effect until completion of purge.

6. CLAIMS AND DISPUTE RESOLUTION

6.1 Time for Presenting Claims. Customer must present any claim with respect to any Service in writing to Company within a reasonable time and in no case later than three (3) months after the occurrence of the event on which the claim is based.

6.2 Arbitration. Any claim, controversy, or dispute arising out of or relating to this Agreement, or any interpretation or breach of this Agreement or performance under this Agreement, including without limitation any dispute concerning the scope of this Article 6, that cannot be resolved within fifteen (15) days by informal discussions between the parties, shall be resolved by submission to final, binding and non-appealable arbitration, without any right by either party to trial de novo in any court. Such arbitration and all pre-hearing, hearing, and post-and challenge of designation of any arbitrator, shall be conducted under the Commercial Arbitration Rules of the American Arbitration Association. A single arbitrator shall be selected by the American Arbitration Association.

6.3 Services during Arbitration. During any arbitration proceedings, Company shall continue to provide Services, and Customer shall continue to make payments to Company, in accordance with this Agreement. The fact that arbitration is or may be allowed shall not impair the exercise of any termination rights under this Agreement.

7. LIABILITY AND WARRANTY

7.1 Limitation of Liability. Company shall not be responsible or liable in any manner whatsoever for the release or loss of any materials deposited in bins or otherwise delivered to it for secure destruction unless the al, incidental, special or punitive damages, regardless of whether the action is brought in tort, contract or any other theory. Company shall not be liable beyond the maximum limits set forth by its Professional Liability Insurance policy.

7.2 Ownership Warranty. Customer warrants that it is the owner, legal custodian or otherwise has the right to deliver for confidential destruction any and all materials Customer provides Company hereunder.

Customer shall reimburse Company for any expenses reasonably incurred by Company (including reasonable legal fees) by reason of Company complying with its obligations under this Agreement to destroy such materials in the event of a dispute concerning the destruction of the materials provided by Customer to Company.

8. MISCELLANEOUS

8.1 Notices. All notices hereunder shall be in writing and addressed to either party at its address set forth on Front (or to such other address as either party may specify by notice given in accordance with this Section). Notices to Company shall be sent to the attention of its Director of Operations.

8.2 Binding Nature and Assignment. This Agreement shall be binding on the parties and their respective successors and assigns. Except as permitted by Section 1.3 above, neither party may assign this Agreement, except to an affiliate, without the prior written consent of the other party, which consent shall not be unreasonably withheld.

8.3 Force Majeure. Each party shall be excused from any delay or failure in performance under this Agreement for any period if and to the extent that such delay or failure is caused by acts of God, governmental actions, labor unrest, riots, unusual traffic delays or other causes beyond its control.

8.4 Relationship of Parties. Company is acting as an independent contractor hereunder and has the sole right and obligation to supervise, manage, contract, direct, procure, perform, or cause to be performed all work to be performed by Company under this Agreement.

8.5 Entire Agreement. This Agreement constitutes the entire agreement between Company and Customer with respect to the subject matter of this Agreement. No change, waiver, or discharge of this Agreement shall be valid unless in writing and executed by the party against whom such change, waiver, or discharge is sought to be enforced. Except as provided in Section 3, this Agreement may be amended only by an amendment in writing signed by Customer and Company.

8.6 Invalidity. If any provision of this Agreement is declared invalid by any tribunal of competent jurisdiction, then such provision shall automatically be adjusted to the minimum extent necessary to the requirements for validity as declared at such time and as so adjusted shall be deemed a provision of this Agreement as though originally included herein. In the event that the provision invalidated is of such a nature that it cannot be so adjusted, the provision shall be deemed deleted from this Agreement as though such provision had never been included herein. In either case, the remaining provisions of this Agreement shall remain in effect.

8.7 Exclusivity: Customer agrees to retain Company on an exclusive basis at all facilities covered by this agreement for the term of this contract. INITIALS