Cook CJF.pdf
PDF 401 KB Posted
- Contract number
- 25-448DOIT-INFOT-P-71153
- Issued by
- Illinois
About this file
This Equipment Cost Justification Form is submitted by the State of Illinois Department of Innovation & Technology (DoIT) on behalf of the Department of Children and Family Services (DCFS). The document outlines a proposal to replace existing multi-function devices across various DCFS locations in Illinois, including facilities in Chicago, Harvey, and Deerfield. The current Xerox equipment is being replaced under contract P-71153, with the justification supported by signatures from a Xerox Client Manager, the DCFS Agency Representative (Candy Mills), and DoIT (Jim Mattheus), dated April 2, 2026.
The proposal covers the replacement of 20 multi-function devices through a 36-month lease agreement with an average monthly cost reduction of $631 per month, yielding total savings of $22,731 over the contract period. Current equipment costs total $5,678.25 monthly, while proposed equipment costs are $5,046.83 monthly. The replacements include upgraded models such as the Xerox C8230H + FAX (with B/W 7500/Color 2500 page allowances) and B8245H + FAX (with B/W 17000 page allowances), with individual monthly costs ranging from $197.17 to $362.32. One location (2240 W Ogden Ave, Chicago) is marked for equipment removal only. The cost justification demonstrates operational efficiency gains by consolidating device types and improving print volume capacity while reducing overall equipment expenditures.
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Other files
| File | Type | Posted |
|---|---|---|
| PO26-613 Xerox Refresh Chicago PO Executed 260526.pdf |
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Text version
EQUIPMENT COST JUSTIFICATION FORM
Address: various
Location Device
Type**
Color
Device
Y/N
# of
Devices
Replaced
Device Make Model Inventory Tag # /
Xerox Serial #
Avg Monthly
Cost
Avg Monthly
Print Volume
Ref # Contract # Proposed Multi-
Function Device
B/W & Color
Allowance
Base Monthly
Cost
Additional
Options
Cost of
Options
Total Monthly
Cost
115 S LaSalle, 10th Floor, Chicago, IL MFD Y 1 Xerox C8130H + FAX ELQ597089 $325.89
1,975 BW/ 608
Color 1 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
115 S LaSalle, 10th Floor, Chicago, IL MFD Y 1 Xerox C8130H + FAX ELQ597099 $325.89
4,805 BW/ 700
Color 2 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
115 S LaSalle, 10th Floor, Chicago, IL MFD Y 1 Xerox C8130H + FAX ELQ597164 $325.89
471 BW/ 27
Color 3 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
6201 S Emerald Chicago, IL 60621 MFD Y 1 Xerox C8130H + FAX ELQ594729 $325.89
13,024 BW/
4,933 Color 4 P-71153 C8255H + FAX
B/W 17200
Color 4000 362.32 362.32
6201 S Emerald Chicago, IL 60621 MFD Y 1 Xerox C8130H + FAX ELQ597237 $325.89
12,520 BW/
6,139 Color 5 P-71153 C8255H + FAX
B/W 17200
Color 4000 362.32 362.32
60 E Van Buren St, Chicago, IL 60605 MFD N 1 Xerox B8145H + FAX HQH805126 $197.47 4,602 6 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
2020 W. Roosevelt Rd. Chicago, IL
60608 MFD N 1 Xerox B8145H + FAX HQH814424 $197.47 offline 7 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
2020 W. Roosevelt Rd. Chicago, IL
60608 MFD N 1 Xerox B8145H + FAX HQH814466 $197.47 6,926 8 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
1026 S. Damen Ave Chicago, IL 60612 MFD N 1 Xerox B8145H HQH814458 $189.75 2,853 9 P-71153 B8245H B/W 17000 $ 197.17 $ 197.17
1026 S. Damen Ave Chicago, IL 60612 MFD Y 1 Xerox C8130H + FAX ELQ591559 $395.40
4,588 BW/ 280
Color 10 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
1026 S. Damen Ave Chicago, IL 60612 MFD Y 1 Xerox C8130H + FAX ELQ592383 $325.89
1,987 BW/ 431
Color 11 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
100 N WESTERN AVE CHICAGO, IL
60612 MFD Y 1 Xerox C8130H + FAX ELQ597875 $325.89
463 BW/ 149
Color 12 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
115 S LaSalle St, Chicago, IL 60603 MFD N 1 Xerox B8145H + FAX HQH815831 $203.14 3,247 13 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
15115 S Dixie HWY Harvey, IL 60426 MFD Y 1 Xerox C8130H + FAX ELQ594674 $326.20
8,713 BW/
2,776 Color 14 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
Replacing 36 Month Proposed Multi-Function Device Lease
Agency Contact: Debb Markert
Bill to Address:
Agency: DCFS
State of Illinois Department of Innovation & Technology (Version 1.0)
EQUIPMENT COST JUSTIFICATION FORM
Address: various
Replacing 36 Month Proposed Multi-Function Device Lease
Agency Contact: Debb Markert
Bill to Address:
Agency: DCFS
1240 S DAMEN AVE Chicago, IL MFD N 1 Xerox B8170H + FAX HHZ766395 $311.66 8,832 15 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
1240 S DAMEN AVE Chicago, IL MFD Y 1 Xerox C8130H + FAX ELQ596231 $331.74
6,792 BW/
1,625 Color 16 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
2240 W OGDEN AVE CHICAGO, IL
60612 MFD Y 1 Xerox C8130H + FAX ELQ596199 $325.89
1,757 BW/ 682
Color 17 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
2240 W OGDEN AVE CHICAGO, IL
60612 MFD N 1 Xerox B8145H + FAX HQH815825 $197.47 462 18 Removal Only
2240 W OGDEN AVE CHICAGO, IL
60612 MFD N 1 Xerox B8145H + FAX HQH818470 $197.47 3,870 19 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
1755 Lake Cook Rd. Deerfield, IL 60015 MFD Y 1 Xerox C8130H + FAX ELQ591503 $325.89
10,479 BW/
1,486 Color 20 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
P-71153
3% Overage Line
Item for Budgeting
Purposes $ 147.00
Totals: $5,678.25 $ 5,046.83
$5,678.25 $5,046.83
Per Month 36 Month
Savings
Total Savings $631 $22,731
X X
1. Xerox Client Manager
Date: 3-31-26 Date: Date:
Total Proposed Costs
X
2. Agency Rep 3. DoIT
Total Current Costs *Devices = Stand alone printer, network printer, fax or scanner.
REQUIRED SIGNATURES/ DATE:
4/2/26
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