Contract for Spoon River Maintenance B-53882~1.docx

The following information will become the contract between the awarded vendor and the Illinois Department of Transportation Instructions and requirements to submit a bid response are found in the attachment titled “Invitation for Bid Vendor Instructions and Requirements”.

State of Illinois Contract v.25.4

Illinois Department of Transportation Spoon River Maintenance Contract B-53882 / P

The Parties to this contract are the State of Illinois acting through the undersigned Agency (collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract, the Vendor affirms that the Certifications and Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Vendor’s execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties.

1. SCOPE OF WORK

1.1. OVERVIEW AND PURPOSE:

The Vendor shall provide services to maintain a clean, safe rest area for the traveling public at The Spoon River Rest Area, located on I-74 in Knox County.

1.2. SUPPLIES AND/OR SERVICES REQUIRED:

1.2.1. Description of Services: The Spoon River Safety Rest Area consists of (2) rest area buildings and approximately 8 acres of grounds contained in the area from the edge of the interstate shoulder to the access control fence and extending longitudinally from the taper of the entrance ramp to the taper of the exit ramp. This contract seeks to procure services to maintain a clean, safe rest area for the traveling public at the Spoon River Safety Rest Area.

1.2.2. Requirements: The services rendered pursuant to this contract shall include furnishing all labor, materials, and equipment necessary to the departments satisfaction for (1) routine cleaning of the building(s), (2) the caring for the grounds within the rest areas, including mowing, trash and litter pickup, and maintenance of flower beds, shrub beds and other planted materials and removal of sticks from the grounds as directed, (3) litter and debris pickup in the parking area and ramps, along with the placement and cleanup of oil absorbent materials as needed, and (4) snow and ice removal as described herein.

Changes will not be permitted in any of the contract specifications or conditions unless agreed to in writing by both parties. The work described in this contract shall be in accordance with the following schedule:

1.2.3.3 The Vendor shall comply with all federal, state, county and municipal laws, ordinances, rules and regulations. Failure to comply will not affect right to compensation for services rendered unless payment is statutorily conditioned upon full compliance. The Department is not liable for the Vendor’s non-compliance with applicable laws.

1.2.3.4 All building repairs and replacement of fixtures will be done by the Department as needed (except changing light bulbs supplied by and at the direction of the Department). The Vendor shall immediately notify the Department orally and in writing by email of those items in need of repair or replacement. The maintenance and repair of all paved areas will be performed by the Department, (excluding those items specified in the “Work Specifications” as the Vendor’s responsibility.)

1.2.3.5 The Vendor will be furnished keys to the building. A key inventory will be conducted annually by the Department. A fee of $50 per key will be charged to the Vendor for all lost or unavailable keys at time of inventory. Damaged or broken keys shall be turned in to the Department for replacement. The Vendor will not be charged for damaged or broken keys surrendered to the Department. Failure to present keys at the time of the annual inventory or at the end of the contract may result in re-keying all locks at the safety rest area at the Vendors expense. Any supplies, materials, or equipment stored in the maintenance storage area shall be at the Vendor’s option and risk. The Vendor will provide to the Department and maintain on site a Safety Data Sheet (SDS) for each product stored at and or used at the rest area.

1.2.3.6 The Vendor shall continually provide appropriate uniforms and identification badges for all employees working in the rest area. At a minimum each employee shall have a winter and a summer uniform. Summer uniforms may be T-shirts or button shirts and shall have a minimum 4-inch sleeve. Winter uniforms may be sweatshirts or long-sleeved button shirts. All uniform shirts shall have the Vendors name or logo clearly visible. The style and color of the uniforms will be approved by the Department. The uniforms shall be always cleaned and maintained in a neat and acceptable manner. If winter clothing is worn the employee shall wear their uniform shirt over any additional clothing so the uniform is always visible. All employees must be presentable in appearance. If at any time the department feels the uniforms are not cleaned and maintained in an acceptable manner, the department will notify the contract administrator of the deficiency orally and in writing. If three deficiencies are noted in the same calendar month, a $500.00 deduction will be implemented for the month.

1.2.3.7 The Vendor shall provide workers with protective gloves during restroom cleaning and during trash pickup and removal operations. The Vendor shall also provide workers with high visibility vests which must be worn while working outside the rest area building. All high visibility vests must be ANSI CL2 and shall have the company name, logo or “STAFF” printed on the back of the vest.

1.2.3.8 The Vendor shall furnish all transportation for building and ground maintenance equipment and shall be responsible for maintenance thereof. All equipment shall be kept clean and in good repair and shall be properly stored or removed from the premises when not in use. The storage or transport of fuel shall be done by using approved, properly labeled containers. Fuel and all fuel burning equipment shall not be stored inside any part of the main rest area building. Fuel and all fuel burning equipment may be stored within a detached storage building in a fire cabinet approved by the Department. Equipment shall not be driven on the Interstate highway.

1.2.3.9 Unless stated otherwise herein the Vendor shall furnish and keep ample stock approved by the department for all grounds maintenance, building maintenance, and janitorial supplies needed to fulfill the requirements of this contract. Required supplies may include but are not limited to: sanitizers, bowl cleaner, urinal mats, toilet tissue, baby changing table covers, sanitary bags, deodorizers, stainless steel cleaner, other cleaners, insect sprays, plastic barrel liners, oil and spill absorbent products, and ice melt (deicer.) The Vendor shall use “Green Friendly” janitorial supplies when possible, and all supplies shall be approved for use by the Department prior to use. This includes but is not limited to the products listed above. The roadside manager or department representative will determine the appropriate amount of various supplies based on the season and historical usage.

1.2.3.10 The Vendor shall be responsible for the collection, hauling and cost of disposal of all trash, garbage bags and litter at an Illinois Environmental Protection Agency approved sanitary landfill. Trash and garbage shall be hauled away at a frequency adequate to prevent odors or unsightly buildup. If at any time the trash receptacle becomes overfull, the roadside manger or department representative will give the contract administrator notice in writing of the deficiency. The Vendor will have 72 hours to get the deficiency corrected. Failure to correct the deficiency within 72 hours will result in deduction equal to the monthly trash removal fee stated in the contract. Such fines will be deducted from the monthly contract payment for the month that the deficiency occurred in.

1.2.3.11 At no time shall the Vendor drive any vehicle (not including lawn mowing equipment) on any sidewalk or on grass located on rest area property. If the need arises to drive a vehicle on a sidewalk or grass area, approval must be given by the Department prior to such action. If an unauthorized vehicle is driven on sidewalks or grass areas, a $250 per occurrence deduction will be taken from the monthly contract payment.

1.2.3.12 The Department may suspend this contract in the event of war, declared emergency, natural disaster, or other events beyond the Vendor’s control. Further payments are conditioned upon resumption of performance by the Vendor. Nothing herein contained will prevent the Department from securing the services herein contemplated from such other source as it so desires during the period of such suspension. In the event the Department must close the rest area due to construction in the rest area or the adjacent interstate, or for emergency repairs to the rest area facilities, the monthly rate will be reduced to the following during closure:

a) Full closure (both building and parking lots closed): During a full closure the vendor shall staff the rest area with one worker, eight hours per calendar day. In addition to required staff, the vendor shall continue with mowing and lawn maintenance as indicated in section 1.2.6 “Mowing.” During a full closure the monthly contract payment shall be reduced, and payment will be made for the following:

· the cost of mowing, (snow removal will not be paid in the months of: November, December, January or February), and;

· 25% of the monthly contract cost.

b) Building only closure (parking lots open): During a building only closure (both directions) the Department will maintain the car and truck parking areas so they are always available for use by the travelling public. The vendor shall staff the rest area as needed to maintain litter and trash removal from the parking lots, grounds and trash cans. At a minimum one worker shall staff the rest area a minimum of eight hours per calendar day. The Vendor shall visit each closed building to inspect for vandalism or failure of mechanical systems. Should any damage or system failures be noted the Vendor shall notify the Department immediately. Trash and litter shall be removed from the parking lots, ramps, and trash receptacles emptied a minimum of three times per day. During high use periods additional cleaning of picnic tables may be needed. Work as outlined in sections 1.2.5.5 – 1.2.5.7, and 1.2.5.9 shall continue. In addition to the required minimum staff the vendor shall continue with mowing and lawn maintenance as indicated in section 1.2.6 “Mowing.” During a building only (both directions) closure the monthly contract payment shall be reduced and payment will be made for the following:

· the cost of mowing, (mowing will not be paid in the months of: November, December, January or February), and the cost of waste disposal, and

· If one location is fully open with the opposite rest area building closed, staffing will remain in full and payment will not be reduced and. If both buildings are closed the vendor shall be paid 40% of the monthly contract cost. During times of snow the vendor is expected to remove snow from the sidewalk area directly in front of the main trash cans only. The vendor and a department representative shall meet to determine where snow removal is necessary prior to winter.

1.2.3.13 A Department representative will, at unscheduled intervals each month, formally inspect the rest area sites and render a report on the general appearance and condition of maintenance. All conditions rated less than good on the inspection report shall be corrected immediately. The overall score on the inspection report is expected to be 85% or better. The Contract Administrator will be forwarded a copy of the report following each inspection. Should a monthly inspection conducted by the department that results in a score less than 80% the vendor shall submit written documentation outlining corrective actions necessary to improve any deficiencies.

1.2.3.14 All notices given or sent hereunder shall be by United States certified mail, postage prepaid, addressed to the respective party at the address set forth on the signature page hereof.

1.2.3.15 The Vendor shall be liable for damages to rest area buildings, structures, landscape material and appurtenances which are the result of negligence or poor workmanship by the Vendor and/or his officers, agents, and employees. The Vendor will be required to repair or replace such damaged items to the satisfaction of the Department.

1.2.3.16 The Vendor, his employees, and agents, shall observe the Department’s policy on a smoke-free facility. Smoking is allowed only outside but must take place a minimum of 15 feet from the building. Smoking while standing in any open doorway of the building is prohibited. Any person in violation may be subject to removal as a rest area employee.

1.2.3.17 In the event of storm damage, natural disaster damage, or power outage, the Vendor shall notify the Department within one (1) hour of such damage. If damage occurred during overnight hours, the Vendor shall notify the Department immediately upon arrival at the rest area.

6:00 a.m. – 8:00 a.m.

10:00 a.m. – 12:00 p.m.

3:00 p.m. – 6:00 p.m.

8:00 p.m. – 11:00 p.m.

During the following holidays: New Year’s Day, Good Friday, Easter, Memorial Day plus the day after, Independence Day plus the day before and the day after, Labor Day plus the day after, Thanksgiving (including both Thursday and Friday), and Christmas, the vendor shall clean the restrooms and lobby at least six (6) times during the following time periods:

Once before 7:00 a.m.

Once between 8:30 a.m. – 10:30 a.m.

Once between 12:00 noon – 2:00 p.m.

Once between 3:30 p.m. – 5:30 p.m.

Once between 7:00 p.m. – 9:00 p.m.

Once before 11:00 p.m.

Cleaning during holidays and busy travel days will require additional staff to satisfy the requirements of this contract. Vendor shall provide one extra staff member (male or female) during the hours of 8 am-4:30 pm for each of these holidays to meet the above schedule and maintain a clean, safe rest area for the traveling public. The high-volume holiday travel days are as follows:

Each scheduled cleaning shall at a minimum include: cleaning fixtures with a disinfecting cleaner capable of eliminating odors; cleaning toilet seats with a mild detergent, rinsing with clean water, and wiping them dry with a clean cloth; refilling of toilet tissue dispensers; removal of graffiti; cleaning and polishing of mirrors; cleaning the walls around sinks and hand dryers; wiping toilet partitions with a mild detergent, rinsing with clean water, and wiping them dry with a clean cloth; picking up trash from the floor, removing trash from trash receptacles, and replacing trash can liners; and checking and filling soap dispensers. Bathroom floors shall be wet mopped with a disinfectant and deodorizing solution at the end of each cleaning operation. At no time shall partial toilet paper rolls be left on top of or outside of supplied toilet paper dispensers.

Note: Only female attendants are permitted to clean women’s rest room(s) and only male attendants are permitted to clean men’s rest room(s).

1.2.4.2 The Vendor shall four (4) times per day wet mop and dry lobby all floors, clean air intake grills, vent covers, drinking fountains and chrome hardware, furniture, and display cases. All glass windows shall be cleaned four (4) times daily, inside and outside (weather permitting). Glass doors, door frames and door pulls (inside and out) shall be cleaned eight (8) times per day.

During winter months when deicing product is being used floors shall be swept or dry mopped prior to wet mopping to remove deicing products and a chemical neutralizer shall be added to the mop water each time mopping is performed.

1.2.4.3 The Vendor shall mechanically buff and scrub the lobby and restroom floors twice weekly or as directed by the Department. Mechanical scrubbing and buffing shall be scheduled on alternating days or as directed by the Department. The Vendor shall remove old wax, apply new wax and polish four (4) times per year as directed by the Department. The rest area may only be closed for stripping and waxing operations between the hours of 7:00 p.m. and 7:00 a.m. Monday through Wednesday nights only. The Vendor shall notify the Department a minimum of three (3) weeks in advance of stripping and waxing.

1.2.4.4 The Vendor shall furnish, use ,and maintain absorbent floor mats by each entry doorway. (Minimum of two (2) for each entrance.) Number of mats and size to be determined and approved by the Department. Location and placement of the rugs shall be approved by the Department. The Vendor shall clean and shake or vacuum absorbent floor mats two (2) times per day or as directed by the Department. Extra rugs may only be used during wet or snowy weather and when sidewalks are wet.

1.2.4.5 The Vendor shall spray the building(s) for flies and other insects daily as needed.

1.2.4.6 The Vendor shall thoroughly clean all exposed heating/air conditioning duct work and air diffusers every two (2) months (six times per year) or as directed by the Department.

1.2.4.7 The Vendor shall clean the kiosk video display board with cleaners specifically labeled for use on LED touch screen monitors following the product instructions for use on such screens. The cleaning products and methods shall be pre-approved by the Department prior to use.

1.2.4.8 With the exception of vending storage areas, the Vendor shall always maintain all storage and utility/mechanical areas in a neat and orderly fashion. The Vendor shall sweep storage and utility/mechanical areas on a weekly basis. At no time shall electric panels, control panels or fire extinguishers be blocked and at no time shall any items be stored in front of panels or fire extinguishers.

1.2.4.9 The Vendor shall sweep outside of building on an as needed basis or as directed by the Department, being careful to get all cobwebs, nests, etc. from under all eaves.

1.2.4.10 The department will notify the contract administrator of any deficiencies to the Buildings: “Work Specification” section by oral means and in writing when noticed. After three deficiencies have been noted in a calendar month, a $500.00 deduction per day may be imposed at the department’s discretion until the deficiency(ies) have been corrected. Such fines will be deducted from the monthly contract payment for the month that the deficiency(ies) occurred in.

1.2.5 Grounds: “Work Specifications”

1.2.5.1 All litter receptacles shall be checked and emptied a minimum of four (4) times per day during each of the following time periods:

6:00 a.m. – 10:00 a.m.

11:00 a.m. – 2:00 p.m.

3:00 p.m. – 6:00 p.m.

7:00 p.m. – 11:00 p.m.

The Vendor shall remove all filled trash bags from receptacles, tie all bags, and immediately remove bags to the dumpster area. Filled bags are not to be left sitting outside of the receptacles after removal. The Vendor shall clean and wipe litter receptacles before placing new bag liners. Tied trash bags may be temporarily stored in an approved container at the site. Tied trash bags shall be hauled to an Illinois Environmental Protection Agency approved landfill. Any spills, drips or beverage stains around trash receptacles or on sidewalks shall be removed during or directly after emptying trash receptacles.

1.2.5.2 The Vendor shall two (2) times per year or as directed by the Department wash each trash receptacle (inside and outside), including the trash barrel, the lid, the interior barrel liner, and the concrete slab that the barrel sits on. Washing shall be performed using a power washer, by hand with an appropriate detergent or cleaning product, or by another similar method approved by the Department. The Department shall be notified by the Vendor each time washing of trash receptacles is completed.

1.2.5.3 The Vendor shall pick up litter, cigarette butts and pet droppings from grounds (except posted pet walking areas), shrub beds, parking lots and ramps twice daily. The Vendor shall sweep sidewalks, curbs and parking areas twice daily and wash as necessary. Washing shall be performed using a power washer or by hand with an appropriate detergent or cleaning product.

All sidewalks shall be maintained free of gum and stains. The Vendor shall remove chewing gum and other stains from the sidewalk once per month (weather permitting) or as directed by the Department. Removal of chewing gum may require power washing.

The Vendor shall be responsible for the disposal of grit, gravel, lawn clippings, oil absorbent material and debris from the parking lots, curbs and sidewalks.

Spraying of picnic table areas with an approved insecticide shall be performed if needed. Additional cleaning and washing will be needed on high volume travel days when picnic tables experience high use.

1.2.5.5 The Vendor shall clean the full width and full length of the front and rear main sidewalks completely, then all other sidewalks twice daily and additionally as needed for snow and ice removal. The Vendor is also responsible for removing snow from the curb and gutter areas.

Prompt removal of accumulated over-night snow first thing in the morning is critical to preventing snowpack caused by foot traffic as rest area use increases during the morning hours.

Removal of snow and the application of deicer products prior to leaving the rest area at night will help to lessen the amount of frozen, hard-to-remove snow the following morning.

Removal of snow shall be performed by the Vendor using hand shovels, walk-behind mechanical blowers, or as otherwise approved by the Department. Piling of snow shall be completed by the Vendor in a way that will not inhibit the drainage of melting snow or ice from the sidewalks, roads, or parking lots. Snow shall not be piled within landscape beds, adjacent to emergency structures (fire hydrants, code blue posts, etc.), on top of utilities, or against any building.

Deicer chemicals shall be furnished and applied by the Vendor as needed. A sufficient stockpile of de-icing products as deemed appropriate by the roadside manager or otherwise district representative will be stored inside at a location approved by the roadside manager or other district representative during the snow season. The amount of the stockpile will be determined by the roadside manager or otherwise department representative based on the location and historical usage but should be sufficient to manage several storms. This de-icing product must be delivered and stored in original product bags with a manufacture’s label identifying the product. At all times the Vendor shall take care not to dump excess de-icing materials onto shrub beds or lawn areas. De-icing chemicals shall not be thrown against or left on or near any exterior door, threshold, door frame, signposts, picnic table legs or shelter supports; any de-icing material that does come in contact with any of these fixtures shall be removed promptly. Remaining excess salt left on sidewalks and walkways after the walks have dried shall be swept up and properly disposed of, at no time shall excess salt be swept into shrub beds, lawn areas or storm drains for disposal.

1.2.5.6 The Vendor shall raise and lower flags daily at times indicated by the Department. POW/MIA flags will be flown on dates specified by the Department. All flags will be furnished by the Department. During times of high wind (winds exceeding 20 mph) and when not in use, flags shall be removed and stored by the Vendor in a clean and dry area of the rest area building’s storage, mechanical, or utility room. Flags shall be reinstalled by the Vendor when normal weather is observed. Flags shall be lowered to and raised from half-staff by the Vendor at times indicated by the Department. At the department’s discretion, flags with proper illumination may be left in place overnight.

1.2.5.7 The Vendor shall rake and dispose of leaves at least one (1) time per month, or as indicated by the Department, and mow leaf litter mulch at least twice per year, or as indicated by the Department.

The Vendor shall one (1) time per week remove all sticks and small branches, or as otherwise directed by the Department. Sticks or branches on sidewalks, picnic tables, play areas, or in any areas that interfere with safe access to the rest area buildings and/or amenities shall be removed by the Vendor immediately. Sticks and landscape waste shall not be disposed of within site natural areas or signed habitat areas of the rest area.

1.2.5.8 The Vendor shall furnish and apply oil absorbent material to all oil drippings on paved surfaces as needed, as directed by the Department, or at a minimum two (2) times per week.

1.2.5.9 During the growing season the Vendor shall remove weeds from playgrounds, tree rings, shrub groupings, landscape beds, and flowerpots. The Vendor shall notify the Department immediately if weeds become un-manageable in any location of the rest area.

The Vendor shall maintain plantings including but not limited to “dead-heading” flowers and cutting back stems.

The Vendor shall two (2) times per year, once in the spring and once in the fall, remove dead flowers and grasses from landscape beds as directed by the Department.

Debris created from weed management shall be collected and disposed of in an appropriate manner by the Vendor. Landscape waste shall not be disposed of within site natural areas.

The Vendor shall water shrubs, beds, flowerpots and grass only as directed by the Department.

1.2.5.10 The Vendor shall keep the playground surface material raked to prevent unsafe low spots as needed, as directed by the Department, or at a minimum two (2) times per week.

1.2.5.11 The Vendor shall provide any other incidental maintenance items deemed necessary by the department to keep rest area grounds in acceptable condition including but not limited to spreading mulch provided by the department, assisting in planting flowers, supplemental waterings, washing sidewalks, etc.

1.2.5.12 The department will notify the contract administrator of any deficiencies to the Grounds: “Work Specification” section by oral means and in writing when noticed. After three deficiencies have been noted in a calendar month, a $500.00 deduction per day may be imposed at the department’s discretion until the deficiency(ies) have been corrected. Such fines will be deducted from the monthly contract payment for the month that the deficiency(ies) occurred in.

1.2.6 Mowing: “Work Specifications”

Trimming around fixed objects and trees is considered mowing and shall be completed at the same time as the mowing operations.

1.2.6.5 Clippings shall be removed from the sidewalks, structures, amenities, and parking lots the same day that the mowing is performed. Care shall be taken to clear sidewalks and remove clippings around entrances and the main sidewalk immediately after mowing is completed in these areas.

1.2.6.8 Two times per month the Vendor shall mow around the sanitary sewer lagoons inside the fenced area and shall maintain around the lagoon fence enclosure.

1.2.6.9 If after 24 hours following a notice from the Department that mowing, trimming, edging, or removing clippings needs to be performed, the Vendor has not corrected such deficiency, the Department may impose a penalty of $500.00 per calendar day including Saturdays, Sundays, and Holidays until such deficiency is corrected. Such fines will be deducted from the monthly contract payment for the month that the deficiency(ies) occurred in.

1.2.7 Safety: “Work Specifications”

1.2.7.1 The Vendor shall perform the above listed work with the knowledge that the rest areas are open to the public twenty-four (24) hours per day. Maintenance work shall be done with a minimum amount of interference with the public use of the rest area. This includes parking the Vendor’s vehicles legally in a remote portion of the parking lot.

1.2.7.2 The Vendor has the responsibility to comply with the applicable safety requirements, including all federal, state, and local laws.

1.2.7.3 The Vendor and its employees, particularly those in supervisory capabilities shall keep their safety, the safety of the employees under their direction and the safety of the traveling public constantly in mind in the performance of the above listed work. The playground equipment shall be inspected daily for any damage to ensure safety of the traveling public. Any damage noted shall be reported to the Department immediately.

1.2.7.4 The Vendor shall provide and place the necessary signs and identifying areas which might become slippery during rest area cleaning operations and inclement weather. The signs shall be removed following completion of the operation and when conditions are safe for the public.

1.2.8.1 The Vendor shall one (1) time per week sweep all concrete areas outside of all detached buildings (weather permitting).

1.2.8.2 The Vendor shall one (1) time per month sweep the inside of all detached buildings.

1.3. MILESTONES AND DELIVERABLES:

Refer to Section 1.2 Supplies and/or Services Required..

1.4. VENDOR/STAFF SPECIFICATIONS:

1.4.1 Work Rules: The Vendor and/or his officers, agents, and employees shall not:

1.4.1.4 Possess firearms, illegal drugs or alcoholic beverages by an employee during work hours.

1.4.2 THE VENDOR AND/OR HIS OFFICERS, AGENTS AND EMPLOYEES SHALL:

The Vendor is to notify the Department immediately in writing, and by email if any shift crew is not fully staffed.

If the Vendor fails to provide a fully staffed on-site crew, the Department may impose a separate penalty of $500.00 per shift, per calendar day including Saturdays, Sundays, and Holidays until such deficiency is corrected. Such fines will be deducted from the monthly contract payment for the month that the deficiency(ies) occurred in.

The following holidays shall require extra staffing. The Vendor will be compensated for additional staff at the contractual rate. Additional staff, one member(male or female)shall be at the rest area from the hours of 8 am to 4:30 pm with a 30 minute lunch period and the vendor will be compensated according to the normal contractual rate.-. The high-volume holiday travel days are as follows:

1.5. TRANSPORTATION AND DELIVERY: N/A

1.6. SUBCONTRACTING:

Subcontractors are not allowed.

1.6.1. Will subcontractors be utilized? |_| Yes |X| No

A subcontractor is a person or entity that enters into a contractual agreement with a total value of $100,000 or more with a person or entity who has a contract subject to the Illinois Procurement Code pursuant to which the person or entity provides some or all of the goods, services, real property, remuneration, or other monetary forms of consideration that are the subject of the primary State contract, including subleases from a lessee of a State contract.

All contracts with subcontractors where the annual value of the subcontract is greater than $50,000 must include Illinois Standard Certifications completed by the subcontractor.

1.6.2. Please identify below subcontracts with an annual value of $100,000 or more that will be utilized in the performance of the contract, the names and addresses of the subcontractors, and a description of the work to be performed by each.

· Subcontractor Name: Click here to enter text Amount to Be Paid: Click here to enter text Address: Click here to enter text Description of Work: Click here to enter text

· Subcontractor Name: Click here to enter text Amount to Be Paid: Click here to enter text Address: Click here to enter text Description of Work: Click here to enter text If additional space is necessary to provide subcontractor information, please attach an additional page.

1.6.3. If the annual value of any subcontracts is more than $100,000, then the Vendor must provide to the State the Financial Disclosures and Conflicts of Interest for that subcontractor.

1.6.4. If at any time during the term of the Contract, Vendor adds or changes any subcontractors, Vendor is required to promptly notify, in writing, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses and the expected amount of money that each new or replaced subcontractor will receive pursuant to this Contract. Any subcontracts entered prior to award of this Contract are done at the sole risk of the Vendor and subcontractor(s).

1.7. WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise disclosed in this section all services shall be performed in the United States. If the Vendor performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the State as a breach of the contract by Vendor.

Vendor shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If the Vendor received additional consideration in the evaluation based on work being performed in the United States, it shall be a breach of contract if the Offeror shifts any such work outside the United States.

· Location where services will be performed: Click here to enter text Value of services performed at this location: Click here to enter text

· Location where services will be performed: Click here to enter text Value of services performed at this location: Click here to enter text

2. PRICING

2.1. TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract price is estimated at the time it is submitted for obligation. The total price of this contract is estimated.

2.2. VENDOR’S PRICING: Vendor’s pricing is located in the Items Tab in the BidBuy Purchase Order. The State includes in this contract the BidBuy Purchase Order as it contains the agreed pricing.

2.3. MAXIMUM AMOUNT: The total payments under the initial term of this contract shall not exceed $Click here to enter text without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

3. TERM AND TERMINATION

3.1. TERM:

3.1.1. TERM OF THIS CONTRACT: The contract will have an initial term commencing upon execution and ending on June 30th 2029. In no event will the maximum total term of the contract, including the initial term, any renewal terms, and any extensions, exceed ten (10) years. Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

3.2. TERMINATION FOR CAUSE: The State may terminate this contract, in whole or in part, immediately upon notice to the Vendor if: (a) the State determines that the actions or inactions of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has notified the State that it is unable or unwilling to perform the contract.

If Vendor fails to perform to the State’s satisfaction any material requirement of this contract, is in violation of a material provision of this contract, or the State determines that the Vendor lacks the financial resources to perform the contract, the State shall provide written notice to the Vendor to cure the problem identified within the period of time specified in the State’s written notice. If not cured by that date the State may either: (a) immediately terminate the contract without additional written notice or (b) enforce the terms and conditions of the contract.

For termination due to any of the causes contained in this Section, the State retains its rights to seek any available legal or equitable remedies and damages.

3.3.…