Contract Exhibit B - Price Schedule.pdf

State of Connecticut Contract#26PSX0039

V5.4

EXHIBIT B Price Schedule

1. Incorporation of Pricing Upon award, the Contractor’s pricing submitted through the CTSource eProcurement platform in the Bid Price Submission Form shall be incorporated into Exhibit B.

2. Price Adjustments All pricing shall remain firm and fixed during the Contract Term.

3. Labor Rates Labor Rates represent fully loaded hourly rates for personnel performing Services and Deliverables compensated on an hourly basis under the Contract and do not apply to Media Services compensated through the Media Services Fee.

Labor Rates include all costs associated with performing the Services and Deliverables under the Contract, including overhead, administration, supervision, internal technology, indirect costs, and profit.

No additional labor-related fees, markups, surcharges, administrative charges, management fees or similar charges shall apply.

The Contractor shall not classify, reclassify, substitute, or assign personnel in a manner that increases costs to the Client Agency or circumvents the labor category(ies), pricing structure, or compensation requirements established under the Contract.

4. Media Services Fee The Media Services Fee shall be the percentage-based fee set forth in Exhibit B and applied solely to Actual Net Cost Media Placement Costs.

The Media Services Fee constitutes the Contractor’s sole compensation for Media Services described in Exhibit A and includes all costs associated with performing such Services. No additional fees, markups, surcharges, labor charges, or other compensation shall be applied to Media Services or Actual Net Cost Media Placement Costs.

The Contractor shall not apply the Media Services Fee to Pass-Through Costs or structure, classify, allocate, bundle, or otherwise perform Services in a manner that avoids or circumvents application of the Media Services Fee.

5. Media Placement Costs Media Placement Costs shall be billed at Actual Net Cost without markup, surcharge, administrative fee, handling fee, service fee, profit, or additional compensation of any kind.

Actual Net Cost means the final net amount paid or payable to the originating media vendor after deduction of all discounts, rebates, credits, incentives, free media, value-added benefits, cash discounts, barter arrangements, and other consideration received or receivable by the Contractor or any Contractor Party in connection with the media placement.

The Contractor shall:

a) Maintain records sufficient to substantiate Actual Net Cost and compliance with Exhibit B;

b) Provide supporting documentation upon request sufficient to permit review, reconciliation, verification, and audit by the Client Agency; and

c) Pass through to the Client Agency one hundred percent (100%) of all rebates, discounts, credits, incentives, free media, value-added benefits, and other considerations associated with Media Placement Costs or Pass-Through Costs.

All Media Placement Costs shall be separately itemized and supported by documentation sufficient to verify Actual Net Cost and compliance with the Contract.

State of Connecticut Contract#26PSX0039

V5.4

6. Discounts Contractors may offer prompt payment discounts, volume-based discounts, tiered pricing discounts, and tiered Media Services Fee discounts tied to aggregate spending levels or media volume.

All such discounts apply solely to Contractor compensation and shall not reduce or otherwise affect the Contractor’s obligation to pass through to the Client Agency one hundred percent (100%) of all third-party rebates, discounts, credits, incentives, free media, value-added benefits, and other consideration associated with Media Placement Costs at Actual Net Cost.

7. Pass-Through Costs Pass-Through Costs means actual third-party costs reasonably and necessarily incurred in connection with approved Services and Deliverables under the Contract and billed to the Client Agency at actual cost without markup, surcharge, administrative fee, handling fee, profit, or other additional compensation.

Pass-Through Costs may include approved third-party software subscriptions, platform fees, hosting services, advertising tools, analytics tools, and other third-party technology tools utilized in connection with approved Services and Deliverables under the Contract.

All Pass-Through Costs shall:

a) Be pre-approved in writing by the Client Agency, including through the applicable Statement of Work;

b) Separately itemized and supported by documentation; and

c) Billed in accordance with the pricing requirements of the Contract and Exhibit B.

Pass-Through Costs shall not include:

a) Internal labor or personnel costs;

b) Overhead, administrative, management, supervision, technology, or indirect costs;

c) Costs associated with Contractor-owned, Contractor-affiliated, or related-party entities;

d) Media Placement Costs; and

e) Services compensated through the Media Services Fee.

8. Transparency and Documentation All costs charged under the Contract shall be:

a) Separately itemized;

b) Supported by verifiable documentation;

c) Traceable to the originating vendor, subcontractor, or source of charge; and

d) Clearly distinguishable by cost category, including Labor Rates, Media Placement Costs, Pass-

Through Costs, and other authorized costs.

The Contractor shall maintain invoices, records, and supporting documentation sufficient to permit review, reconciliation, verification, and audit by the Client Agency and the State.

9. Non-Reimbursable Costs The following costs are not reimbursable under the Contract:

a) Travel, lodging, meals, mileage, commuting, and incidental expenses;

b) Retainers, deposits, or advance payments;

c) Overhead, administrative, management, supervision, technology, or indirect costs;

d) Ordinary business operating expenses, including office expenses, utilities, communication services, and routine business software; and

e) Costs associated with Services compensated through the Media Services Fee.

Any cost, fee, charge, expense, markup, surcharge, or other compensation not expressly authorized under this Contract and Exhibit B shall be non-reimbursable.