COMBINED SYNOPSIS 26 Feb 2020.docx

92d Contracting Squadron RFQ FA462020QA100

COMBINED SYNOPSIS/SOLICITATION

Laundry/Dry Cleaning Services

FA4620-20-Q-A100

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA4620-20-Q-A100 for Laundry/Dry Cleaning Services shall be used to reference any written quote provided under this RFQ.

The following solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular FAC 2020-04; Effective 15 January 2020.

This acquisition is a set-aside for 100% small business and will utilized the North American Industry Classification System (NAICS) code 812320 with a size standard of $6M and an PSC of S209. All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov. Lack of SAM registration will make an offeror ineligible for award. The Unit Small Business Specialist is Mr. Michael Gilbert, at 509-247-4880; link to USAF Small Business, http://www.airforcesmallbiz.af.mil ; link to SBA, http://sba.gov.

The purpose of this combined synopsis and solicitation is for Laundry/Dry Cleaning Services at Fairchild AFB, WA in accordance with the attached Performance Work Statement (PWS). The contract CLIN structure is detailed below and shall be priced IAW Attachment 2--Pricing Schedule and Appendices.

In accordance with FAR 17.106-2 this is a multi-year contract (5 year duration) with ordering periods that coincide with the government fiscal year (1 Oct through 30 Sep). The following provisions apply:

a. The cancellation ceiling is limited to no more than 2% of the offeror’s price for the respective ordering period.

b. The government will notify the contractor in writing no less than 60 days prior to the start date of the ordering period if the government intends to cancel the requirement.

c. If cancellation occurs, the government’s liability will be determined by the terms of the applicable contract.

d. Award will not be made on less than the first program year requirements.

e. The cancellation ceiling shall not be an evaluation factor.

f. In the event that funds are not made available for the continuation of this contract the contract shall be cancelled or terminated.

g. If the prospective offerors intent is to provide separate price for the annual and multi-year offers then offerors are directed to provide two copies of the completed pricing schedule with one copy labeled as annual pricing and only containing the first year’s pricing and the other labeled as multi-year pricing. If only one pricing schedule is submitted then the government will use that pricing schedule to fulfill both the annual and the multi-year requirements.

Ordering Period 01 October 2020—30 September 2025—NAF LODGING

FFP

FOB: Destination Lot will represent total prices of all items cleaned in a month *See Pricing Schedule for unit pricing and invoicing. Contractor shall bill for actual quantities at specified unit pricing contained in the pricing schedule.

Services in accordance with the attached PWS

Ordering Period 01 October 2020—30 September 2025—NAF RED MORGAN

FOB: Destination

*See Pricing Schedule for unit pricing and invoicing. Contractor shall bill for actual quantities at specified unit pricing contained in the pricing schedule.

Services in accordance with the attached PWS

Ordering Period 01 October 2020—30 September 2025--SERE

FOB: Destination

*See Pricing Schedule for unit pricing and invoicing. Contractor shall bill for actual quantities at specified unit pricing contained in the pricing schedule.

Services in accordance with the attached PWS

Ordering Period 01 October 2020—30 September 2025--FSS

FOB: Destination

*See Pricing Schedule for unit pricing and invoicing. Contractor shall bill for actual quantities at specified unit pricing contained in the pricing schedule.

Ordering Period 01 October 2020—30 September 2025--WSA

FOB: Destination

*See Pricing Schedule for unit pricing and invoicing. Contractor shall bill for actual quantities at specified unit pricing contained in the pricing schedule.

Ordering Period 01 October 2020—30 September 2025--LRS

FOB: Destination

*See Pricing Schedule for unit pricing and invoicing. Contractor shall bill for actual quantities at specified unit pricing contained in the pricing schedule.

Services in accordance with the attached PWS

Ordering Period 01 October 2020—30 September 2025--MXG

FOB: Destination

*See Pricing Schedule for unit pricing and invoicing. Contractor shall bill for actual quantities at specified unit pricing contained in the pricing schedule.

NOTE: Total Estimated 5yr value to be included on contract award from attached Pricing Schedule

Pick-up/Delivery Information: FOB Destination to Fairchild AFB WA, 99011 and must be included in the quoted prices, see attachment 2 for locations.

Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The government reserves the right to cancel this solicitation, either before or after the closing date and has no obligation to reimburse a vendor for any costs.

FAR Provision 52.212-1, Instruction to Offerors–Commercial Items (OCT 2018), applies to this acquisition and is incorporated by reference. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation:

Addendum FAR 52.212-1, Instructions to Offerors–Commercial Items:

Paragraph (a); first sentence revised: The NAICS code is 812320 and size standard of $6M.

Paragraph (b); in addition to the required information provide the following with your quote:

Subparagraph (6); Complete the provided Pricing Schedule attached to this RFQ (attachment 2 Appendix A) and any discount terms.

Firm Fixed Priced quotes: The resultant contract will be Firm Fixed Priced, accordingly, pricing is not subject to revision and/or negotiation if selected for contract award. Quotes shall include pricing for all items in the Price Schedule and unit prices shall not be more than two (2) decimal places.

Subparagraph (8); All vendors must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ at time of quote submittal and at time of award to be considered for award. Vendors must complete all necessary fill-ins and certifications in the on-line Representations and Certifications and return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items para (b) along with the quote.

Subparagraph (9); Amendments - Vendor will acknowledge, sign and submit with their quote all solicitation amendments

Subparagraph (10); PAST PERFORMANCE INFORMATION - All completed past performance questionnaires shall be submitted by the Past Performance Point of Contact (PP POC), upon completion, to the Contracting Officer and the Contract Specialist. Vendors shall submit recent and relevant contact information for a maximum of five (5) contracts for laundry and dry cleaning services.

0. To be considered recent, for a particular contract or combination of contracts, services must have been and/or are currently being provided at any time within the last three (3) years from the date of issuance of this solicitation. The past performance submitted must have a minimum of six (6) months performance completed.

0. To be considered relevant, vendors must have performed laundry and dry cleaning services as described in the PWS that are similar in scope and magnitude.

1. The vendor will be responsible for contacting the PP POC referenced in their quote. The PP POCs will be requested to complete the Past Performance Questionnaire (attachment 5) which must be submitted directly from the past performance POC to the Contracting Officer/Specialist.

THE RESPONSIBILITY FOR PROVIDING THE QUESTIONAIRES TO THE PP POCs AND VERIFY RECEIPT BY THE GOVERNMENT OF THE COMPLETED QUESTIONNAIRES RESTS SOLEY WITH THE VENDOR.

1. For each past performance POC, vendors must provide the following information to the contracting officer:

· Company/Division name/Contracting Agency/Customer Name

· Name, address, and email

· Description of service provided (to include laundered items, quantities, locations)

· Contract number (if applicable)

· Contract value

· Period of performance

Paragraph (c); first sentence revised as follows: The vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.

A. To assure timely and equitable evaluation of the quotes, vendors must follow the instructions provided in FAR 52.212-1 and are required to meet all solicitation requirements, failure to meet a requirement may result in an quote being ineligible for award. The government’s terms, conditions, and respective clauses contained within this solicitation are prescribed IAW the FAR, and are not subject to conditionally proposed revisions or changes requested by offerors.

Paragraph (f); Quotes must be sent as stated below, if provided by any other method, incomplete, or missing required items may not be considered. If submitting via email, it is recommended a read/delivery receipt is attached to the email.

Paragraph (k); Submit a written plan, see DFARS clause 252.237-7024 below, describing how the vendor will continue to perform the essential contractor services listed in the PWS and will be incorporated into the resulting contract.

RFQ due date/time: 30 March 2020/ 1:00 P.M. PDT

Email to: Mallory Stephenson at mallory.stephenson.2@us.af.mil and Greg Wemhoff at gregory.wemhoff.1@us.af.mil.

Mail/Hand deliver to: ATTN: Ms. Mallory Stephenson or Mr. Greg Wemhoff

Note: If quotes are mailed or hand delivered, an electronic version of all documents must be provided at time of submission. Beware, “.zip” files are not an acceptable format for the Air Force Network and will not go through government email systems.

Paragraph (g); Interchanges: The government intends to award a purchase order without Interchanges with respective vendors. The government however, reserves the right to conduct Interchanges, with all, some, or none of the vendors, if deemed in its best interest.

Pre-proposal Conference/Site Visit at Fairchild AFB

(a) A pre-proposal conference will be conducted at Fairchild AFB on 10 March 2020 at 1:00 PM Pacific Daylight Time for the purpose of answering questions regarding this solicitation.

(b) Provide the names of all attendees (not to exceed 1 per firm) along with dates of birth and social security numbers to James Plumlee, james.plumlee@us.af.mil , 509-247-4876 NLT 9 Mar 2020. Do not send social security numbers via email. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees. Due to security limitations for base access only U.S. citizens are allowed at the site visit.

(c) A POC will meet and provide transportation, if needed, for attendees at the Visitors Center on 4 March 2020 at 12:45 PM. Attendees must be cleared for base access prior to that time.

(d) Vendors are requested to submit questions to the points of contact noted above not later than 9 March 2020 at 1:00 PM Pacific Daylight Time. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

(e) A record of the conference will be made by the government and furnished to all prospective vendors. The record will include meeting minutes, questions and answers.

FAR Provision 52.212-2, Evaluation-Commercial Items (OCT 2014)

(a) Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures IAW FAR 13.106 and 13.5. The government will award a contract resulting from this RFQ to the responsible vendor whose quote, conforming to the RFQ, will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate quotes:

Past Performance and Price

This evaluation will be conducted as a Subjective Trade-off; where Past Performance is approximately equal to price.

(b) Ordering periods/Extension of Services. The government will evaluate quotes for award purposes by adding the total price for all ordering periods to arrive at a Total Evaluated Price (TEP). The government may determine that a quote is unacceptable if the ordering period prices are significantly unbalanced.

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the government may accept a quote (or part of a quote), whether or not there are interchanges after its receipt, unless a written notice of withdrawal is received before award.

FAR Provision 52.212-2, Evaluation-Commercial Items (OCT 2014), applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation:

Addendum 52.212-2-Evaluation Commercial Items

Basis for contract award: The government seeks to award to the vendor whose quote, conforming to the solicitation and for which all non-price factors have been determined to represent the best value to the government. Under a subjective evaluation process, trade-offs will be permitted between price and past performance. In order to be considered awardable, there must be a satisfactory rating or higher for the non-price factor. The two (2) evaluation factors used to evaluate quotes are: Past Performance and Price.

Evaluation Steps:

Step 1: The government will evaluate all quotes for acceptability.

Step 2: Rank all acceptable quotes based upon vendor’s Total Evaluated Price (TEP) from lowest TEP to highest TEP.

Step 3: Evaluate lowest price vendor’s past performance and proceed in order of price until a past performance confidence assessment rating of Satisfactory or higher is achieved or all quotes have been evaluated.

Step 4. The government will make an award to the lowest priced responsible offeror that has a Satisfactory or higher confidence assessment rating. In the event that there are no offerors that meet this criteria the government reserves the right to make a integrated assessment based on price and past performance to select the successful offeror.

Past Performance. The Past Performance evaluation is an assessment of the vendor’s probability of meeting the past performance solicitation requirements. This factor is met if a vendor’s record of recent past performance information meets the following criteria and:

1. Is three (3) years or less from the date of issuance of this solicitation with a minimum of six (6) months of performance completed and;

2. The vendor performed laundry and dry cleaning services, as described in the PWS, which are similar in scope and magnitude to the Fairchild requirement.

The government will consider a relevancy rating for each recent past performance contract reference below.

Table 1. Past Performance Relevancy Ratings Method

magnitude of effort and complexities this solicitation requires.

All recent and relevant past performance contract references will be evaluated to determine how well the vendor performed on the prior contracts. This evaluation will result in an assessment of quotes to determine the highest past performance rating possible, see Table 2.

Table 2. Past Performance Confidence Assessment

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

NOTE: In the case of a vendor without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance information rating can be reasonably assigned, the vendor may not be evaluated favorably or unfavorably on past performance. Therefore, the vendor shall be determined to have unknown (or “neutral”) past performance.

Sources of Past Performance. In addition to the Past Performance Questionnaires (attachment 5) completed by the points of contact listed in the quote, the government will also utilize data independently obtained from other government and commercial sources. These sources may include, but are not limited to, Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of the contractors who are part of a partnership/joint venture or teaming agreement identified in the vendors quote, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontracting Reporting System (eSRS), and any other known sources not provided by the vendor.

NOTE: Completed questionnaires shall be emailed from past performance points of contact to:

Mallory Stephenson at mallory.stephenson.2@us.af.mil and Greg Wemhoff at gregory.wemhoff.1@us.af.mil.

Price Evaluation. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; vendor may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

The government will evaluate prices submitted in the Pricing Schedule (attachment 2) for award purposes by multiplying the estimated workload by the proposed price per item, to reach a total price. Then the total price, for each item, will be added together to reach a total price per ordering period (FY 21, FY 22, FY 23, FY 24, and FY 25). Then each ordering period will be added together to arrive at a Total Evaluated Price (TEP). Failure to propose all items on the schedule will render the quote incomplete and potentially removed from further award consideration.

Vendors should propose the best pricing to the government for each item in arriving at the most competitive price. Price information submitted in each vendor’s price quote, as required by the Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items, will be evaluated to determine if proposed prices are fair and reasonable IAW FAR 13.106-3. Unbalanced pricing may pose an unacceptable risk to the government and may be a reason to reject an vendor’s quote.

Essential Contractor Service plan will be evaluated IAW DFARS 252.237-7024 and determined either, either acceptable or unacceptable and will be incorporated into the resulting contract.

End of Addendum

FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Items (OCT 2018), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

PROVISIONS/CLAUSES INCORPORATED BY REFERENCE

VARIATION

DATE

PROVISIONS/CLAUSES INCORPORATED BY FULL TEXT

VARIATION

DATE

And Certifications.

(DEC 2014)

As prescribed in 4.1202(b), insert the following clause.

Incorporation by Reference of Representations and Certifications (Dec 2014) The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause) (End of Clause)

52.204-22 Alternative Line Item Proposal. (JAN 2017)

As prescribed in 4.1008 , insert the following provision:

Alternative Line Item Proposal (Jan 2017)

(a) The Government recognizes that the line items established in this solicitation may not conform to the Offeror's practices. Failure to correct these issues can result in difficulties in acceptance of deliverables and processing payments. Therefore, the Offeror is invited to propose alternative line items for which bids, proposals, or quotes are requested in this solicitation to ensure that the resulting contract is economically and administratively advantageous to the Government and the Offeror.

(b) The Offeror may submit one or more additional proposals with alternative line items, provided that alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation. However, acceptance of an alternative proposal is a unilateral decision made solely at the discretion of the Government. Offers that do not comply with the line items specified in this solicitation may be determined to be nonresponsive or unacceptable.

(End of provision) (End of Clause)

Telecommunications and Video Surveillance Services or Equipment.

(AUG 2019)

As prescribed in 4.2105(a), insert the following provision:

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019)

(a) Definitions. As used in this provision- Covered telecommunications equipment or services, Critical technology, and Substantial or essential component have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing-

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Representation. The Offeror represents that- It [_] will, [__] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(d) Disclosures. If the Offeror has responded affirmatively to the representation in paragraph (c) of this provision, the Offeror shall provide the following information as part of the offer

(1) All covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;

(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and

(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

Commercial Items.

(JAN 2020)

(FEB 1998)

As prescribed in 52.107(b), insert the following clause:

Clauses Incorporated By Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

__https://www.acquisition.gov/browse/index/far__ ____ ____

As prescribed in 52.107(d), insert the following clause in solicitations and contracts in order to revise or supplement, as necessary, other parts of the contract, or parts of the solicitation that apply after contract award, except for any clause authorized for use with a deviation. Include clear identification of what is being altered.

Alterations in Contract (Apr 1984) Portions of this contract are altered as follows:

As prescribed in 52.107(f), insert the following clause in solicitations and contracts that include any FAR or supplemental clause with an authorized deviation. Whenever any FAR or supplemental clause is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the clause when it is used without deviation, include regulation name for any supplemental clause, except that the contracting officer shall insert (DEVIATION) after the date of the clause.

Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter1) clause with an authorized deviation is indicated by the addition of (DEVIATION) after the date of the clause.

(b) The use in this solicitation or contract of any _FAR and DFARS __. (48 CFR _Chapter 99__) clause with an authorized deviation is indicated by the addition of (DEVIATION) after the name of the regulation.

252.215-7008

As prescribed at 215.408(3), use the following provision:

ONLY ONE OFFER (JUL 2019)

(a) Cost or pricing data requirements. After initial submission of offers, if the Contracting Officer notifies the Offeror that only one offer was received, the Offeror agrees to-

(1) Submit any additional cost or pricing data that is required in order to determine whether the price is fair and reasonable or to comply with the statutory requirement for certified cost or pricing data (10 U.S.C. 2306a and FAR 15.403-3); and

(2) Except as provided in paragraph (b) of this provision, if the acquisition exceeds the certified cost or pricing data threshold and an exception to the requirement for certified cost or pricing data at FAR 15.403-1(b)(2) through (5) does not apply, certify all cost or pricing data in accordance with paragraph (c) of DFARS provision 252.215-7010, Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data, of this solicitation.

(b) Canadian Commercial Corporation. If the Offeror is the Canadian Commercial Corporation, certified cost or pricing data are not required. If the Contracting Officer notifies the Canadian Commercial Corporation that additional data other than certified cost or pricing data are required in accordance with DFARS 225.870-4(c), the Canadian Commercial Corporation shall obtain and provide the following:

(1) Profit rate or fee (as applicable).

(2) Analysis provided by Public Works and Government Services Canada to the Canadian Commercial Corporation to determine a fair and reasonable price (comparable to the analysis required at FAR 15.404-1).

(3) Data other than certified cost or pricing data necessary to permit a determination by the U.S. Contracting Officer that the proposed price is fair and reasonable ____[U.S. Contracting Officer to provide description of the data required in accordance with FAR 15.403-3(a)(1) with the notification].

(4) As specified in FAR 15.403-3(a)(4), an offeror who does not comply with a requirement to submit data that the U.S. Contracting Officer has deemed necessary to determine price reasonableness or cost realism is ineligible for award unless the head of the contracting activity determines that it is in the best interest of the Government to make the award to that offeror.

(c) Subcontracts. Unless the Offeror is the Canadian Commercial Corporation, the Offeror shall insert the substance of this provision, including this paragraph (c), in all subcontracts exceeding the simplified acquisition threshold defined in FAR part 2.

(End of provision) (End of Clause)

252.216-7006 Ordering. (SEP 2019)

As prescribed in 216.506(a), use the following clause:

ORDERING (SEP 2019)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued from _1 October 2020_ through _30 September 2025.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c)(1) If issued electronically, the order is considered “issued” when a copy has been posted to the Electronic Data Access system, and notice has been sent to the Contractor.

(2) If mailed or transmitted by facsimile, a delivery order or task order is considered “issued” when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S. mail or private delivery services.

(3) Orders may be issued orally only if authorized in the schedule.

(End of clause)

252.225-7974 Representation Regarding Business (Deviation 2020-O0005) Operations with the Maduro Regime.

Use the following provision in all solicitations, including solicitations using FAR part 12 procedures for the acquisition of commercial items, unless the solicitation is—

(a) Jointly determined by the Secretary of Defense and the Secretary of State to be—

(1) Necessary for purposes of—

(i) Providing humanitarian assistance to the people of Venezuela;

(ii) Disaster relief and other urgent lifesaving measures; or

(iii) Carrying out noncombatant evacuations; or

(2) Vital to the national security interests of the United States; or

(b) Related to the operation and maintenance of the United States Government’s consular offices and diplomatic posts in Venezuela.

REPRESENTATION REGARDING BUSINESS OPERATIONS WITH THE MADURO REGIME

(DEVIATION 2020-O0005) (FEB 2020)

(a) Definitions. As used in this provision— “Agency or instrumentality of the government of Venezuela” means an agency or instrumentality of a foreign state as defined in section 28 U.S.C. 1603(b), with each reference in such section to “a foreign state” deemed to be a reference to “Venezuela.”

“Business operations” means engaging in commerce in any form, including acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

“Government of Venezuela” means the government of any political subdivision of Venezuela, and any agency or instrumentality of the government of Venezuela.

“Person” means—

(1) A natural person, corporation, company, business association, partnership, society, trust, or any other nongovernmental entity, organization, or group;

Attachment Class Deviation 2020-O0005 Prohibition on Contracting with Persons that have Business Operations with the Maduro Regime

(2) Any governmental entity or instrumentality of a government, including a multilateral development institution (as defined in section 1701(c)(3) of the International Financial Institutions Act (22 U.S.C. 262r(c)(3)); and

(3) Any successor, subunit, parent entity, or subsidiary of, or any entity under common ownership or control with, any entity described in paragraphs (1) or (2) of this definition.

(b) Prohibition. In accordance with section 890 of the National Defense Authorization Act for Fiscal Year 2020 (Pub. L. 116-92), contracting officers are prohibited from entering into a contract for the procurement of products or services with any person that has business operations with an authority of the government of Venezuela that is not recognized as the legitimate government of Venezuela by the United States Government, unless the person has a valid license to operate in Venezuela issued by the Office of Foreign Assets Control of the Department of the Treasury.

(c) Representation. By submission of its offer, the Offeror represents that the Offeror—

(1) Does not have any business operations with an authority of the Maduro regime or the government of Venezuela that is not recognized as the legitimate government of Venezuela by the United States Government; or

(2) Has a valid license to operate in Venezuela issued by the Office of Foreign Assets Control of the Department of the Treasury.

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

Payment request and receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

__COMBO Invoice and Receiving Report __ (Contracting Officer: Insert either Invoice 2in1 or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(f) [Note: The Contractor may use a WAWF combo document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF || Data to be entered in WAWF Pay Official DoDAAC ||__FA4620__|| Issue By DoDAAC ||__FA4620__|| Ship To Code ||__F1X3SV__|| Service Acceptor ||__F1X3SV__|| (DoDAAC)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activitys WAWF point of contact.

__Ms. Mallory Stephenson, 509-247-4403, mallory.stephenson.2@us.af.mil or Aleesha Roedel, 509-321-3646, aroedel@greaterspokane.org__

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause) (End of Clause)

252.237-7023 Continuation of Essential Contractor Services. (OCT 2010)

(a) Definitions. As used in this clause–

(1) “Essential contractor service” means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, including ships owned, leased, or operated in support of military missions or roles at sea; associated support activities, including installation, garrison, and base support services; and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.

(2) “Mission-essential functions” means those organizational activities that must be performed under all circumstances to achieve DoD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DoD’s ability to provide vital services or exercise authority, direction, and control.

(b) The Government has identified all or a portion of the contractor services performed under this contract as essential contractor services in support of mission essential functions. These services are listed in the Performance Work Statement (Attach 1), dated 6 February 2020.

(c)(1) The Mission-Essential Contractor Services Plan submitted by the Contractor, is incorporated in this contract.

(2) The Contractor shall maintain and update its plan as necessary. The Contractor shall provide all plan updates to the Contracting Officer for approval.

(3) As directed by the Contracting Officer, the Contractor shall participate in training events, exercises, and drills associated with Government efforts to test the effectiveness of continuity of operations procedures and practices.

(d)(1) Notwithstanding any other clause of this contract, the contractor shall be responsible to perform those services identified as essential contractor services during crisis situations (as directed by the Contracting Officer), in accordance with its Mission-Essential Contractor Services Plan.

(2) In the event the Contractor anticipates not being able to perform any of the essential contractor services identified in accordance with paragraph (b) of this section during a crisis situation, the Contractor shall notify the Contracting Officer or other designated representative as expeditiously as possible and use its best efforts to cooperate with the Government in the Government’s efforts to maintain the continuity of operations.

(e) The Government reserves the right in such crisis situations to use Federal employees, military personnel or contract support from other contractors, or to enter into new contracts for essential contractor services.

(f) Changes. The Contractor shall segregate and separately identify all costs incurred in continuing performance of essential services in a crisis situation. The Contractor shall notify the Contracting Officer of an increase or decrease in costs within ninety days after continued performance has been directed by the Contracting Officer, or within any additional period that the Contracting Officer approves in writing, but not later than the date of final payment under the contract. The Contractor’s notice shall include the Contractor’s proposal for an equitable adjustment and any data supporting the increase or decrease in the form prescribed by the Contracting Officer. The parties shall negotiate an equitable price adjustment to the contract price, delivery schedule, or both as soon as is practicable after receipt of the Contractor’s proposal.

(g) The Contractor shall include the substance of this clause, including this paragraph (g), in subcontracts for the essential services.

(End of Clause)

252.237-7024 Notice of Continuation of Essential Contractor Services. (Oct 2010)

(a) Definitions. “Essential contractor service” and “mission-essential functions” have the meanings given in the clause at 252.237-7023, Continuation of Essential Contractor Services, in this solicitation.

(b) The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in the Performance Work Statement (Attach 1), dated 6 February 2020, during periods of crisis. The offeror shall–

(1) Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

(2) Address in the plan, at a minimum—

(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

Basic. As prescribed in 247.574(b) and (b)(1), use the following clause:

TRANSPORTATION OF SUPPLIES BY SEABASIC (FEB 2019)

(a) Definitions. As used in this clause Components means articles, materials, and supplies incorporated directly into end products at any level of manufacture, fabrication, or assembly by the Contractor or any subcontractor.

Department of Defense (DoD) means the Army, Navy, Air Force, Marine Corps, and defense agencies.

Foreign-flag vessel means any vessel that is not a U.S.-flag vessel.

Ocean transportation means any transportation aboard a ship, vessel, boat, barge, or ferry through international waters.

Subcontractor means a supplier, materialman, distributor, or vendor at any level below the prime contractor whose contractual obligation to perform results from, or is conditioned upon, award of the prime contract and who is performing any part of the work or other requirement of the prime contract.

Supplies means all property, except land and interests in land, that is clearly identifiable for eventual use by or owned by the DoD at the time of transportation by sea.

(i) An item is clearly identifiable for eventual use by the DoD if, for example, the contract documentation contains a reference to a DoD contract number or a military destination.

(ii) Supplies includes (but is not limited to) public works; buildings and facilities; ships; floating equipment and…