CN-550000-CAP39-W0020000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

12/31/2024

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

Vice-President

$55,253.06

$0.00

(name) (title)

John Lazzara, P.E.

$55,253.06

Total authorizations to date (including this one):

Departmental Approval:

$55,253.06 Limit

VE Study for 426905-2 and 426905-4: Ellis Road Widening, from John Rhodes to West of Wickham Road

Stanley Consultants, Inc.

1641 Worthington Road, Suite 400 West Palm Beach, FL 33409

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$55,253.06

(LS2) Lump sum paid based on % of completion

Page 1 Total

Page 2 thru 6 Subtotal

Total

Completion and submittal of final report

$119,600.94

(name) (title) Signature

Bobby Bull, P.E. State Value Engineer

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Task Work Order No.:

Contract No.: Payment FM No.:

CAP39 426905-4-32-01

DocuSign Envelope ID: 3B0D4EC7-7828-4F85-9C7B-45F1A553F795

05/03/2024 | 9:26 AM EDT

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

CAP39

5/1/2024

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 5/1/2024

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55053010541

Expansion Option: A1

Object Code: 131512

Amount: $55,253.06

Financial Project: 42690543201

Work Activity (FCT): 119

CFDA:

Fiscal Year: 2024

Budget Entity: 55100100

Category/Category Year: 088849/24

Amendment ID: W002

Sequence: 00

User Assigned ID: TWO2

Enc Line (6s)/Status: 0002/04

Total Amount: $55,253.06

Contract: CAP39

Contract Type: CA - ENGINEERING (ENGINEER)

Vendor Name: STANLEY CONSULTANTS, INC.

Vendor ID: F421320758003

Beginning Date of This Agreement: 08/18/2023

Ending Date of This Agreement: 08/17/2028

Contract Total/Budgetary Ceiling: bc = $5,000,000.00

Method of Procurement: C - REQUEST FOR PROPOSAL (287.55,F. S.)

Description: Professional Services - provide training sessions in the principles of Value Engineering

Page1 of 1

To: Janaia.Thomas@dot.state.fl.us

SCOPE OF SERVICES

Value Engineering Study

CONTRACT NO: CAP39

Task Work Order Number: 2

Task Work Order Title: VE on Ellis Road Widening, Brevard County

Value Engineering Study for 426905-2 and 426905-4: Ellis Road Widening, from John Rhodes to West of Wickham Road

This document contains a scope of work and fee estimate for the Value Engineering Study (VE) to be conducted by Stanley Consultants, Inc. for the Ellis Road Widening (A.K.A. St. Johns

Heritage Pkwy @ Ellis Road from John Rhodes to West of Wickham Road), FPID: 426905-2 and 426905-4.

The primary objectives of this VE are to identify alternatives to assist FDOT in moving the project forward with alternatives that offer the most value. In order to meet these objectives, Stanley will:

• Review relevant project documentation, including base cost estimates, schedule, plans set, and technical reports;

• Assist FDOT in identifying the required personnel for the VE study, including project and

VE team members.

• Facilitate the VE study by identifying and documenting alternatives for each project;

• Elicit risk response strategies and quantifying probable adjusted impacts to cost and schedule (as required);

• Prepare a presentation of initial results (see Task 2) for review by the project and management teams; and

• Draft and finalize a report summarizing the VE Study.

Value engineering follows FDOT’s Value Engineering guidelines and adheres to the latest value methodologies practices sanctioned by SAVE International.

In terms of schedule, the following meetings and deliverables dates are tentative, and they are subject to change based on key members participation. The VE study will be in-person, between two locations. Monday through Thursday will be located at the FDOT Oviedo Operations Office, 2400 Camp Rd, Oviedo, FL 32765. The Friday morning presentation will be located at FDOT District

5 Office, 719 S. Woodland Blvd., DeLand, FL 32720. These dates are as follows:

• VE Study:

o Information, Function Analysis, Creative, Evaluation, and Development Phases:

May 20-24, 2024 o Presentation Phase: May 24, 2024

• Draft report: June 7, 2024.

The steps to complete the analysis are discussed in further detail on the following pages.

VE Team Stanley will provide the following members of the VE team:

• VE Team Leader: Scott Eshleman, PE, SE, CVS

• VE Workshop Assistant

• Stanley’s subject matter experts will not be provided for this assignment.

The following subject experts are assumed to be provided by FDOT:

• Subject Matter experts: (tentative list) o Roadway o Drainage o Traffic Operations/ITS o Construction o Maintenance o Utilities o Geotechnical o Structures o Right of Way o Project Management

Tasks The following pages contain each of the key tasks Stanley anticipates performing to complete this study.

Task 1 Preparation Phase

As part of the Preparation Phase, Stanley Consultants will coordinate with FDOT and the design team to arrange for the logistics and expectations of the VE study.

Stanley will review existing documentation for the project, including:

• The base cost estimates, including Construction, Utilities and Right-of-way

• The base project schedule from time of workshop to project completion

• Relevant technical reports or memoranda

• Traffic Analysis files (Synchro/VISSM) and traffic report

• Set of plans, roll plots, KMZ files

• Environmental document (EIS/EA/CE), VE Report

• Existing Risk Register from CSRA analysis, and

• Others, as identified by the project team.

Task 2 VE Workshop

Meeting #2: VE Workshop –In-person – May 20th-24th, 2024

Stanley Consultants will facilitate VE study session in accordance with the SAVE 8-step process outlined below.

Information Phase:

• Site visit

• Verify project background

• Identify operational considerations

• Identify key agreements

• Identify critical assumptions

Function Analysis Phase:

• Create Cost Model

• Identify project functions

• Draft a FAST Diagram

• Determine functions to focus on Creative phase

Creativity Phase:

• Brainstorm alternative ways to perform the identified functions

• Identify risk response strategies

Evaluation Phase:

• Evaluate alternative concepts

Development Phase:

• Prepare preliminary recommendations – narrative, assumptions, drawings, calculations, lifecycle cost analysis

Meeting #3: Presentation of results (In person) – May 24th, 2024

Presentation Phase:

• The VE team will rehearse and present VE Study results to the Management and Project teams.

• The VE Facilitator will prepare a draft report (see Task 3) for the Project team to review and comment.

Implementation Phase:

• The project team responds to the recommendations, providing clear justification of the acceptance or rejection. The Management team will review the recommendations and the Project team’s review and decide on their implementation or not. Accepted recommendations then are included in project plans and specs as appropriate by the project team.

Task 3 Documentation and Reporting Following the VE workshop, a draft report will be prepared. The report will document all the steps in the study, the VE process, key inputs, and study findings. The Draft VE report will be sent to the

District’s project team two (2) weeks after the presentation for review and comment. The District’s project and management teams will provide comments within a two-week review period after the report submission. Proposed revisions to the draft report will be discussed with the project and VE team, and changes will be made as appropriate within three (3) weeks of receiving comments. The final report documenting the VE study proceedings, will be submitted to the project team for project management purposes.

FDOT will be responsible to review recommendations, decide resolution of recommendations, and further implement into design; CONSULTANT will support FDOT by providing resolution memorandum template to assist resolution.

Task 4 Project Management The objective of this task is to manage the work elements for purposes of controlling costs, maintaining schedule, providing quality products that are appropriate for meeting the goals of the study, and for coordinating work activities with other members of the study team.

Stanley will provide contract administration and team management, coordination, and direction for the duration of the project. Scott Eshleman will be the project manager and will serve as the consultant’s primary point of contact with FDOT for this Scope of Work.

Deliverables Draft and Final Reports

Fee Estimate The activities will be completed for a lump sum fee amount of $55,253.06 established by the billing rates of the contract. Refer to Exhibit A.