CN-550000-CAP39-W0010000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

6/30/2024

*Limiting or Estimating/Budgeted Amount.

Distribution:

Task Work Order No.:

Contract No.:

CAP39

Payment FM No.:

414964-1- -05

$64,347.88

(name) (title) Signature

Bobby Bull, P.E. State Value Engineer

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

(LS2) Lump sum paid based on % of completion

Page 1 Total

Page 2 thru 6 Subtotal

Total

Completion and submittal of final report

Stanley Consultants, Inc.

1641 Worthington Road, Suite 400 West Palm Beach, FL 33409

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$64,347.88 Limit

VE on I-95/SR 9 from South of Miami Gardens Drive to Broward County Line PD&E Project

Signature

Vice-President

$64,347.88

$0.00

(name) (title)

John Lazzara, P.E.

$64,347.88

Total authorizations to date (including this one):

Departmental Approval:

Consultant Acceptance:

$64,347.88

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

CAP39

10/12/2023

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 10/12/2023

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55063010601

Expansion Option: A1

Object Code: 131512

Amount: $64,347.88

Financial Project: 41496412205

Work Activity (FCT): 119

CFDA:

Fiscal Year: 2024

Budget Entity: 55100100

Category/Category Year: 088849/24

Amendment ID: W001

Sequence: 00

User Assigned ID: TWO 1

Enc Line (6s)/Status: 0001/04

Total Amount: $64,347.88

Contract: CAP39

Contract Type: CA - ENGINEERING (ENGINEER)

Vendor Name: STANLEY CONSULTANTS, INC.

Vendor ID: F421320758003

Beginning Date of This Agreement: 08/18/2023

Ending Date of This Agreement: 08/17/2028

Contract Total/Budgetary Ceiling: bc = $5,000,000.00

Method of Procurement: C - REQUEST FOR PROPOSAL (287.55,F. S.)

Description: Professional Services - provide training sessions in the principles of Value Engineering

Page1 of 1

To: Ronda.Yawn@dot.state.fl.us

SCOPE OF SERVICES

Value Engineering Study

CONTRACT NO: CAP39

Task Work Order Number: 1

Task Work Order Title: VE on I-95/SR 9 from South of Miami Gardens Drive to Broward County Line PD&E Project

Value Engineering Study for 414964-1-22-0 : I-95/SR 9 from South of Miami Gardens

Drive to Broward County Line Project Development & Environment (PD&E) project.

Overview This document contains a scope of work and fee estimate for the Value Engineering Study (VE) to be conducted by STANLEY Consultants for the I-95/SR 9 from South of Miami Gardens Drive to Broward County Line PD&E project.

The primary objective of this VE is to identify alternatives to assist FDOT in moving the project forward with alternative that offer the most value. In addition, the project risk register will be reviewed, if available, to determine what mitigating strategies can be used to reduce the risk exposure. In order to meet these objectives, the consultant will:

Review relevant project documentation, including base cost estimates, schedule, plans set, and technical reports;

Conduct a prep session prior to the VE workshop to briefly review the VE process, establish the composition of the VE team, arrange logistics, as well as establish the materials needed for the VE workshop;

Assist FDOT in identifying the required personnel for the prep-session and the VE workshop, including project and VE team members.

Facilitate the VE workshop by identifying and documenting alternatives for each project;

Elicit risk response strategies based on the project risk register as provide by the

Department

Prepare a presentation of initial results (see Task 2) for review by the project and management teams; and

Draft and finalize a report summarizing the VE Study.

Value engineering follows FDOT’s Value Engineering guidelines (Topic No. 625-030-002- ) and adheres to the latest value methodologies practices sanctioned by SAVE International.

In terms of schedule, the following meetings and deliverables dates are tentative, and they are subject to change based on key members participation. The Pre-Study meeting will be conducted virtually using MS-Teams platform. The VE workshop will be in-person. These dates are as follows:

Pre-Study Meeting: October 23, 2023

VE workshop:

o Information, Function Analysis, Creativity, Evaluation and Development Phase:

November 13-17, 2023 o Presentation Phase: November 17, 2023

Draft report: December 1, 2023

The steps to complete the analysis are discussed in further detail on the following pages.

VE Team STANLEY will provide the following members of the VE team:

VE Team Leader: Scott Eshleman, PE

VE Workshop Assistant: Nick Cmiel, PE

The following subject experts are to be provided by FDOT:

Subject Matter experts:

o Roadway engineers (Senior and Junior) o Drainage engineer o Structures engineer (Senior) o Traffic Analysis and Design o TSMO / Traffic Operations o Construction (Senior) o Utilities (Optional) o Right o f Way

Tasks The following pages contain each of the key tasks STANL Y anticipates performing to complete this study.

Task 1 Review Baseline Project Information The first step in the VE consists of reviewing existing documentation for the project, including:

The base cost estimates, including Construction, Utilities and Right-of-way

The base project schedule from time of workshop to project completion;

Relevant technical reports or memoranda;

Traffic Analysis files (synchro/Vissm) and traffic report

Set of plans, roll plots, KMZ files;

Environmental document (CE II), VE Report, Existing Risk Register from CSRA analysis, if available, and

Others, as identified by the project team.

Task 2 VE Workshop STANLEY will facilitate VE study session in accordance with the SAVE 8-step process outlined below.

Meeting #1: Pre-Workshop – MS Teams Meeting – October 23, 2023

Pre-study:

Study logistics

Assembling VE Team

Establish constraints and commitments

Recommend areas of focus

VE Workshop –In-person– November 13-17, 2023

Information Phase:

Site visit Verify project background Identify operational considerations Identify key agreements Identify critical assumptions

Function Analysis:

Create Cost Model Identify project functions Draft a FAST Diagram Determine functions to focus on Creative phase

Creative Phase:

Brainstorm alternative ways to perform the identified functions Identify risk response strategies

Evaluation Phase:

Evaluate alternative concepts

Development Phase:

Prepare preliminary recommendations – narrative, assumptions, drawings, calculations, lifecycle cost analysis

Presentation Phase:

The VE team will rehearse and present VE Study results to the Management and Project teams on the last day of the VE study, tentatively scheduled for the afternoon of November 17, 2023.

Implementation Phase:

The project team responds to the recommendations, providing clear justification of the acceptance or rejection. The Management team will review the recommendations and the Project team’s review and decide on their implementation or not.

Accepted recommendations then are included in project plans and specs as appropriate by the project team.

Task 3 Documentation and Reporting Following the VE workshop, a draft report will be prepared. The report will document the all the steps in the study, the VE process, key inputs, and study findings. The Draft VE report will be sent to the District’s project team two (2) weeks after the presentation for review and comment. The

District’s project and management teams will provide comments within a two-week review period after the report submission. Proposed revisions to the draft report will be discussed with the project and VE team, and changes will be made as appropriate within three (3) weeks of receiving comments. The final report documenting the VE study proceedings, will be submitted to the project team for project management purposes. Final disposition of recommendations are not required to be in the final report and will be independent of the changes to the draft report. FDOT will be responsible to review recommendations, decide resolution of recommendations, and further implement into design; CONSULTANT will support FDOT by providing resolution memorandum template to assist resolution but will not participate in the decision process.

Task 4 Project Management The objective of this task is to manage the work elements for purposes of controlling costs, maintaining schedule, providing quality products that are appropriate for meeting the goals of the study, and for coordinating work activities with other members of the study team.

STANLEY will provide contract administration and team management, coordination, and direction for the duration of the project. Amin Ahmed, PE will be the project manager and will serve as the consultant’s primary point of contact with FDOT for this Scope of Work.

Deliverables Draft and Final Reports

Fee Estimate The activities will be completed for a lump sum fee amount of $64,347.88 established by the billing rates of the contract. Refer to Exhibit A.