CN-550000-CA324-00120000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER AMENDMENT FORM

FOR PROFESSIONAL SERVICES

375-030-26

PROCUREMENT

08/21

3/25/2024 .

recovered is $ .

Subtotal Estimate/L imit

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Attachments:

Distribution:

Payment FM No. (must be the same as original Task Work Order):

405778-1-12-23

Check all applicable Terms:

Time Extension

101 Station Landing Suite 410 Medford, MA 02155

Cambridge Systematics Inc

Address:

Consultant:

Date (To be entered upon execution of Task Work Order Amendment):Contract No.:

CA324

Purpose of Amendment:

Amendment No.

to Task Work Order No.

$4,138,472.76

(Name) (Title) Signature

Dana Reiding Contract Manager

Consultant Acceptance:

(Title) Signature(Name)

Compensation Element

Description

This Amendment

Amount

Previous

Amount Method of Compensation authorized against this task work order beyond the date of execution of this amendment. The following amount is the remaining work order balance to be recovered

The time for completion of services for the subject task work order is extended thru

The total amount for services performed under this task work order is increased by $

The total amount for services performed under this task work order is decreased by $

The decrease in funds will be allocated to the following compensation elements described below.

elements are described below.

from this task work order $ . Note: for Prof. Serv. Task Work Order Amendments, the encumbrance line should never be closed

The subject task work order is hereby closed. Final payment for the task work order has been set to PAID status in CITS. No additional services or charges are

(Status 50) by Financial Services staff based on this selection. Additional Note: Please be sure you want to close out before marking. Premature close outs that must

The subject task work order is hereby canceled (no work has been performed and no payment is due). The total amount of the task work order which is

The additional funds will be allocated to the following compensation elements described below.

There is no increase/decrease in the task work order amount, funds are only redistributed between compensation elements. Revised compensation be corrected in CITS may require programmer time and costs borne by the program office.

$0.00

$0.00

$0.00

Departmental Approval:

Total authorizations to date (including this one):

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

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DocuSign Envelope ID: B3B92D0E-48EB-4DEC-AEC7-B878C1E1B912

Sheri Coven Sr. Associate & Office Director

10/12/2021 | 10:23 AM EDT

TWO 14: FTP Outreach Page 1

EXHIBIT A

TASK WORK ORDER

FTP OUTREACH AND COMMUNICATION SUPPORT

REVISED

Task Work Order Number: 14 Department Task Manager: Dana Reiding Authorized Amount: $ 90,722.14 (Maximum Limiting Amount) Contract No.: CA324 Financial Identification No.: 405778-1-12-23 Project Description: Statewide Policy Planning Completion Date: December 31, 2021 March 25, 2024

PURPOSE

This task work order provides a specific definition of the work to be performed by Cambridge Systematics (the Consultant) and Evolve Design Group (the Subconsultant) on behalf of the Florida Department of Transportation (FDOT) to provide presentation development services, messaging and marketing services, public outreach, and digital programming services related to the update and implementation of the Florida Transportation Plan.

SERVICES TO BE PERFORMED

The Subconsultant will provide services in the following areas, as directed by the FDOT Task Manager:

FTP Outreach Support

Develop safety messaging for internal and external initiatives to reinforce the FTP safety goal and promote FDOT’s Vital Few including assistance with phrasing the message, graphics as appropriate, and overall presentation

Develop, support, analyze, and provide direction on social media content related to the FTP or Office of Policy Planning activities

Provide support for digital programming services, as needed, for the FTP update and implementation, such as

Video storyboarding, production and editing Photography services and editing Presentation development, consumer research, project management

Other Communication Support, as needed

Support interactive technology testing, integration with new and existing outreach opportunities, planning, and promotion

Assist with website and virtual meeting delivery support, as needed, for public outreach and other activities

Provide support for other outreach activities, as needed, such as o Community outreach and public communications o General marketing, creative development, strategic alliance marketing o Survey services and reporting o Report development and production

DocuSign Envelope ID: B3B92D0E-48EB-4DEC-AEC7-B878C1E1B912

TWO 14: FTP Outreach Page 2

PRODUCTS/DELIVERABLES

All deliverables must be provided in an acceptable format, which may include Microsoft Word, Excel, PowerPoint, .pdf, or other electronic format acceptable to FDOT. All deliverables must be in formats that are print-ready and ready to post in an electronic format.

All images must be approved by the Task Manager prior to use/publication and must pertain to or be located in Florida, unless specific exceptions/reasons are agreed to by the Task Manager.

Deliverables must be grammatically correct, free from typographical errors, and in an FDOT-approved style. Payment is contingent upon the quality and acceptability of the deliverable.

Full compensation is dependent on quality work completed in a timely manner.

No data will be purchased under this TWO.

Additional Requirements:

The Rehabilitation Act of 1973 prohibits discrimination on the basis of disability in programs conducted by Federal agencies, in programs receiving Federal financial assistance, in Federal employment, and in the employment practices of Federal contractors. Section 508 now establishes requirements for electronic and information technology developed, maintained, procured, or used by the Federal government. Section 508 requires Federal electronic and information technology to be accessible to people with disabilities, including employees and members of the public.

While these standards currently apply to federal government, it is the direct responsibility of Florida state government agencies and their Web designers and developers to become familiar with these accessibility guidelines and to apply these principles in designing and creating any official State of Florida website. All Florida State Government websites must comply with Section 508 to ensure the widest possible audience easy access to government information.

Therefore, all deliverables related to this Task Work Order which plan to be shared publicly shall comply with Section 508. The functional performance criteria require that technologies with:

• Visual modes also be usable with limited vision and without vision or color perception;

• Audible modes also be usable with limited hearing and without hearing;

• Speech-based modes for input, control, or operation also be usable without speech;

• Manual operation modes also be usable with limited reach and strength and without fine motor control or simultaneous manual operations; and

• Have features making its use simpler and easier for people with limited cognitive, language, and learning abilities.

PRODUCT or ACTIVITY TARGET DATE

Create and execute regular digital safety messaging to reinforce the FTP and FDOT’s Vital Few

Monthly As directed by the FDOT Task Manager

Convert approved safety messaging to social media content Monthly As directed by the FDOT Task Manager

TWO 14: FTP Outreach Page 3

Expand safety messaging for other delivery channels and develop supporting assets

Monthly As directed by the FDOT Task Manager

Develop, support, analyze, and provide direction on social media content related to the FTP or Office of Policy Planning activities

As directed by the FDOT Task Manager

Provide support for digital programming services As directed by the FDOT Task Manager

Provide communication support as needed or requested As directed by the FDOT Task Manager

STAFFING

The following staff will be authorized to charge to this Task Work Order at the actual current hour and rate identified in the Contract. Any additional key staff must be agreed to and approved by the Task Managers.

Cambridge Systematics John Kaliski, Chief Planner B Sarah Walker, Senior Planner

Evolve Design Group Regina Cargill, Project Manager 3 Mark Calvert, Project Manager 3 Laura Arja, Community Outreach Specialist – Senior Jenn DeVitis, Senior Planner Jeff Cargill, Community Outreach Specialist - Senior Christin Mayo, Community Outreach Specialist - Senior Sara Mansfield, Graphic Designer Riley Carson, Graphic Designer Kristalyn Stewart, Graphic Designer Andrea Bennett, Graphic Designer Brett Reighn, Graphic Designer David Galliford, Graphic Designer

REIMBURSEMENT METHOD

The compensation for this Task Work Order shall be the Maximum Limiting Amount Fee Method in accordance with the Consultant agreement. The Consultant shall invoice for services performed on this Task Work Order based upon staff-hours and average salary per occupational group. An estimate of the work effort, rates, and fee for staffing is shown in Attachment “B” (attached).