CN-550000-C9J81-00120000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

06/17

Consultant:

Address:

Date:

1/31/2019

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

Financial Services, Windle Tharp, Tim Hendrix

$70,810.62

$0.00

(name) (title)

$70,810.62

Remaining Funds after this TWO (Original Encumbrance + LOA#1-2): $1,058,610.05

Total authorizations to date (including this one):

Departmental Approval:

$70,810.62

Provide Permitting assistance with the regulatory requirements for FDOT District Three's NPDES Phase 1 MS4 permit in Leon County (Permit No. FLS000033).

E Sciences, Incorporated

34 East Paine Street, Orlando, Florida 32801

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Est*Method of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$70,810.62

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

Basic Services

$441,389.95

(name) (title) Signature

Jason D. Peters, P.E. Director of Transportation Operations

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Task Work Order No.:

Contract No.: Payment FM No.:

C9J81 22362417216

DocuSign Envelope ID: 3030A13C-BE2E-4155-AAD8-C8255262BDDC

E Sciences, INCORPORATED 34 East Pine Street Orlando, FL 32801 ph 407-481-9006 fax 407-481-9627 www.esciencesinc.com

December 19, 2017

Mr. Windle Tharp, P.E.

District Roadway Engineer Florida Department of Transportation – District Three Highway 90 East Chipley, Florida 32428-0607

Subject:

Leon County NPDES Phase I MS4 Permit Support Districtwide NPDES Consultant Services Contract FM No.: 223624-1-72-16 Contract No.: C-9J81 E Sciences Project No.: 1-1943-012

Dear Mr. Tharp:

Enclosed please find the scope of services and cost estimate to provide permitting support for FDOT

District Three’s NPDES Phase I MS4 permit in Leon County. Services include the development of the

Cycle 3 – Year 6 and Cycle 4 – Year 1 MS4 annual reports for Leon County. The annual reports will cover the Year 6 period of November 15, 2016 to July 12, 2017 and the Year 1 period of July 13, 2017 to

July 12, 2018. Services also include assisting the Department with maintaining compliance with the regulatory requirements for the Leon County Phase I MS4 permit and attending the Central Office’s monthly NPDES / TMDL teleconference. The estimated fee not to exceed for the proposed services is

$70,810.62. All other tasks associated with this work order are expected to be completed on or before

January 31, 2019.

Thank you and please contact me at 407-481-9006 if you have any questions.

Sincerely, E SCIENCES, INCORPORATED

Robert J. Potts Jim Bassett, P.E.

Project Manager Principal

Attachments: Scope of Services Cost Estimate Spreadsheet p:\projects\1-1900-1999\1-1943-000\draft task work orders\task 012\1 cover_two12.doc

Florida Department of Transportation, District Three Districtwide NPDES Contract FM No.: 223624-1-72-16 Contract No.: C-9J81

Task Work Order #012 Leon County NPDES Phase I MS4 Permit Support Scope of Services

I. Provision for Work Consulting services will be accomplished in general accordance with the Districtwide NPDES Consultant Contract (C-9J81).

II. Description E Sciences will provide permitting assistance with the regulatory requirements for FDOT District Three’s NPDES Phase I MS4 permit in Leon County (Permit No. FLS000033).

III. Scope of Services E Sciences, along with our subconsultant DRMP, will provide project management and professional services to assist the Department with maintaining compliance with the regulatory requirements for the District Three NPDES Phase I MS4 permit in Leon County.

Services to be provided through this task work order includes the following tasks:

Task 1: Leon County Annual Report E Sciences and DRMP will coordinate with Leon County, FDEP, and FDOT staff, as necessary, for the development of the Cycle 3 – Year 6 Phase I MS4 annual report, a reporting period of November 15, 2016 to July 12, 2017;

E Sciences and DRMP will coordinate with Leon County, FDEP, and FDOT staff as necessary, for the development of the Cycle 4 – Year 1Phase I MS4 annual report, a reporting period of July 13, 2017 to July 12, 2018;

DRMP will provide support for the collection and compilation of all required documentation to complete the annual report form;

E Sciences will develop the annual report forms and backup documentation binder;

E Sciences will submit a draft copy of the annual report forms along with back up documentation to FDOT for review and signature;

E Sciences will submit the signed annual report form to the Florida Department of Environmental Protection (FDEP);

E Sciences will attend the FDEP annual audit meeting; and E Sciences will provide responses to any requests for additional information, if necessary.

Task 2: FDOT Statewide NPDES / TMDL teleconference A representative from E Sciences or DRMP will participate in the Central Office monthly statewide NPDES / TMDL teleconference.

This task will include a review of meeting notes and minutes which will be provided to the District highlighting any concerns, issues or action items that pertain to District Three.

Leon County NPDES Phase I MS4 Program Support December 18, 2017 Florida Department of Transportation, District Three Page 2 Districtwide NPDES Services Contract Contract No.: C-9J81 E Sciences Project No.: 1-1943-012

P:\Projects\1-1900-1999\1-1943-000\Draft Task Work Orders\Task 012\Word\2 Scope_Services_TWO12.docx

Task 3: Leon County Phase I MS4 Permit Support E Sciences will provide technical support for the routine maintenance and updates of FDOT District Three’s NPDES MS4 outfall inventories and maps for Leon County.

Services include any additions or deletions of mapped outfalls in the ArcCad GIS Geodatabase. This includes obtaining as-built plans, drawings, or surveys; performing field inspections; revising the master outfall map; and providing copies to FDEP, upon request.

E Sciences will conduct compliance inspections on approximately 50 stormwater treatment facilities located in Leon County. Inspections are intended to satisfy FDEP NPDES MS4 permit and water management district permit requirements and to evaluate the functional compliance of each system. An inspection report will be developed for each system and will follow the general format previously established by the Department.

Each inspection will include the following:

o A functional assessment of the stormwater treatment facility;

o A photo log documenting existing conditions; and o Maintenance work orders, where necessary, describing recommended maintenance or corrective actions.

As necessary, a representative from E Sciences or DRMP will review and develop comments on draft Total Maximum Daily Loads (TMDLs) for impaired waters within District Three’s jurisdiction in Leon County.

As necessary, a representative from E Sciences or DRMP will attend meetings, provide technical support, and participate in the implementation and development of Basin Management Action Plans (BMAPs) where District Three is identified as a stakeholder in Leon County.

A representative from E Sciences or DRMP will attend meetings and provide technical support and coordination for the development, where necessary, of Bacteria Pollution Control Plan (BPCP) for Fecal Coliform TMDLs in Leon County.

E Sciences will provide permit compliance support for the implementation of Part VIII of FDOT District Three’s Leon County Phase I MS4 permit. This task may include coordination with Leon County staff.

A representative from E Sciences or DRMP will provide other services as requested by FDOT District Three staff.

III. Estimated Time to Complete Task E Sciences will begin work upon written notice to proceed.

We anticipate providing the draft Cycle 3 – Year 6 combined with the Cycle 4 – Year 1 Phase I MS4 annual report by December 12, 2018 for review and signature. A final copy of the annual report form will be submitted to FDEP by January 12, 2019.

All stormwater treatment facility inspections will be completed on or before July 12, 2018. All other tasks will be completed on or before January 31, 2019.

IV. Compensation Invoicing shall be based on hours of service authorized by the Department and will not exceed the amount of $70,810.62.