CN-550000-BEE11-W0040100.pdf

Florida Department of Transportation

RICK SCOTT

GOVERNOR

605 Suwannee Street

Tallahassee, FL 32399-0450

JARED W. PERDUE, P.E.

SECRETARY

Letter of Authorization (LOA) October 4, 2024

Ms. Neena Soans Arcadis / IBI Group 7000 North Federal Highway, 2nd Floor Boca Raton, FL 33487

Re: Letter of Authorization #004

NG SELS – Enhancements for New Initial Build Requirements Traffic Engineering and Operations Office Florida Department of Transportation Contract # BEE11

DMS Catalog Class No.: 43232400

Dear Ms. Soans:

This letter will confirm my request to your firm to perform work on LOA #004. Services shall be carried out under the terms and conditions of Contract No. BEE11. The tasks include the following for NG SELS – Enhancements for New Initial Build Requirements:

Functional Block 1 – Basic Tolls

Requirements Task Notes Task Name

DR-0285

(Updated)

The event lists for toll modes (but not adjustments) shall include one

"placeholder" event when a real event has not been selected that may be used to indicate that an event is required, but not yet available. This event shall clearly specify "Placeholder" as the location description. This event shall appear in the list prior to the first real event.

SELSIVV-530

DR-0721 The lists of trips in Toll Initialization and Periodic Toll Update dialogs shall not resize to always span the full width of the dialog

SELSIVV-537

DR-0726 The initialization of a corridor direction can only be performed if initialization of all segments succeeds. If the system encounters an error during toll initialization that prevents the initialization of one or more segments, the system shall cancel the initialization of all segments in that corridor direction.

The system shall allow a user to resubmit a canceled initialization.

SELSIVV-548

DR-0729 All event listed (used to request Closed mode, Zero Toll mode, and Fixed mode Overrides and Adjustments) shall group events by the following statuses, in order:

-Active Events with Travel Lane Blockage

-Active Events without Travel Lane Blockage

-Unresolved Events

-Closed Events

Functional Block 2 – Configuration

Requirements Task Notes Task Name

DR-0637 The system shall allow a user with permission to configure Express Lanes to configure a default Lane Status Sign Message for each of the following:

Zero Toll Mode

Closed Mode

Suspended Mode - Normal

Suspended Mode - Congested

Active Tolling Modes - Normal

Active Tolling Modes - Congested

SELSIVV-250

DR-0638 The system shall allow a user with permission to configure Express Lanes to configure a default Toll Amount Sign Message for each of the following:

Zero Toll Mode

Closed Mode

Suspended Mode

SELSIVV-250

DR-0639 The system shall allow a user with permission to configure Express Lanes to configure a default Lane Status Sign font color and background color for each of the following:

Zero Toll Mode

Closed Mode

Suspended Mode - Normal

Suspended Mode - Congested

Active Tolling Modes - Normal

Active Tolling Modes - Congested

SELSIVV-250

DR-0640 The system shall allow a user with permission to configure Express Lanes to configure a default Toll Amount Sign font color and background color for each of the following:

Zero Toll Mode

Closed Mode

Suspended Mode - Normal

Suspended Mode - Congested

Active Tolling Modes - Normal

Active Tolling Modes - Congested

SELSIVV-250

DR-0651 Each section shall have a single configured value for length. The system shall not require the user to configure start and end milemarkers for a section.

SELSIVV-393

DR-0652 The system shall ensure each section (detector) has a length greater than 0. SELSIVV-393

DR-0653a Each segment shall be configured to have either increasing or decreasing milemarkers.

SELSIVV-393

DR-0655 The system shall ensure that the performance factor speed is a non-negative integer.

SELSIVV-394

DR-0656 The system shall display a tooltip for the performance factor with the following text:

Performance Factor Speed: The speed threshold (in MPH) used to calculate the Performance Factor (PF), which is then used to adjust the TD for toll calculation. Configure this to 0 to disable PF TD adjustments.

SELSIVV-394

DR-0660 The system shall prevent a TOD Schedule without an activation date/time from being set active for a segment.

SELSIVV-397

DR-0661 The system shall allow a user with permission to configure Express Lanes to configure multiple TOD Schedules with future activation date/times for a segment.

SELSIVV-397

DR-0662 The system shall prevent multiple TOD Schedules from sharing the same activation date/time for the same segment.

SELSIVV-397

DR-0663 The system shall allow a user with permission to configure Express Lanes to edit and/or delete a TOD Schedule activation date/time entry if it is not yet active.

SELSIVV-397

DR-0664 The system shall prevent a user from editing or deleting a TOD Schedule activation date/time entry once it has become active.

SELSIVV-397

DR-0665 The system shall provide a means to view all TOD Schedules that had become active for a segment (even if they are no longer active) and their activation date/times. This information shall be accessible in the UI when configuring tolling for a segment.

SELSIVV-397

DR-0673a The system shall allow a user with permission to configure Express Lanes to update the Include in Toll and Include in Report checkboxes for a section while its segment is in test or published; all other fields shall be read-only.

SELSIVV-405

SELSIVV-452

DR-0673b The system shall allow a user with permission to configure Express Lanes to update the Include in Toll and Include in Report checkboxes for all sections within a segment in a single dialog.

SELSIVV-405

SELSIVV-452

DR-0674 The system shall allow a user with permission to configure Express Lanes to view a section's lane configuration for a section while its segment is in test or published. This view shall be read-only.

SELSIVV-432

SELSIVV-450

SELSIVV-458

DR-0675 The section name shall be visible when configuring lanes for a section. SELSIVV-412

DR-0676 The system shall support entering decimal values without typing a leading zero before the decimal point.

SELSIVV-413

DR-0677 When a user enters a numeric value in a control that is outside the allowed range for the control, the system shall not automatically adjust that value to be within the allowed range. Instead, the system shall allow the value to be entered and display a validation error.

SELSIVV-417

SELSIVV-426

DR-0678 The configure tolling dialog for a segment shall include clickable hyperlinks for each of the configured Delta Table, LOS Table, and TOD Schedule. Each link shall open the respective configuration page for the selected table/schedule with the edit dialog (configure delta values, in the case of a

Delta Table) open for the selected table/schedule.

SELSIVV-419

DR-0679 The Edit TOD Schedule dialog shall include clickable hyperlink to each configured TOD Table. This link shall open the TOD Tables configuration page with the edit dialog open for the selected TOD Table.

SELSIVV-420

DR-0680 The system shall disable autocomplete of fields within the UI through the use of autocomplete="off". Note that some browsers (such as Edge) may override this setting.

SELSIVV-423

DR-0681 The system shall allow a user with permission to configure Express Lanes to select which trips are included in a corridor. The system shall not automatically add any trips to a corridor.

SELSIVV-425

SELSIVV-454

DR-0682 The trips that can be included in a corridor shall be limited to those for which all segments included in the trip are included in the corridor.

SELSIVV-425

DR-0683 When configuring which segments to include in a corridor, the list of available segments shall be limited to those that are not already in any corridor.

SELSIVV-427

DR-0684 The system shall require a notification color to be configured for a segment before it can be saved.

SELSIVV-428

DR-0685 Unless otherwise specified in the requirements, all dropdown lists shall be sorted alphabetically.

SELSIVV-435

SELSIVV-466

SELSIVV-471

SELSIVV-479

SELSIVV-481

SELSIVV-485

SELSIVV-506

DR-0690 When configuring segment/trip to associate with a TADMS, the list of available segments/trips shall be limited to the segment for which the toll amount sign is configured, and trips that begin in that segment. The list shall group segments and trips separately.

SELSIVV-472

DR-0691 When configuring segment/trip to associate with a TADMS, the system shall prevent the same segment/trip from being selected for more than one DMS for a given toll amount sign.

SELSIVV-473

DR-0692 When configuring segment/trip to associate with a TADMS, the system shall prevent the same DMS from being selected more than once for a given toll amount sign.

SELSIVV-474

DR-0694 The starting and ending roadways and directions of a trip shall be read-only and determined by the roadway and direction of the starting and ending segments, respectively.

SELSIVV-476

DR-0695 The system shall allow a user with permission to configure Express Lanes to configure corridor direction offsets on the corridor configuration page.

SELSIVV-477

DR-0696 When a new corridor is created, the corridor direction offsets shall default to no value.

SELSIVV-477

DR-0697 The system shall prevent a user from updating the status of a corridor to published or test if an offset has not been configured for all corridor directions.

SELSIVV-477

DR-0698 The system shall prevent a trip from being saved with the same combination of segments as another trip.

SELSIVV-480

DR-0699 The Segments configuration page shall include a "Check Configuration" button that opens a dialog which displays any incomplete configuration required to change the segment status from "Review" to any other status.

SELSIVV-482

DR-0700 The Trips configuration page shall include a "Check Configuration" button that opens a dialog which displays any incomplete configuration required to change the trip status from "Review" to any other status.

SELSIVV-482

DR-0701 The Corridors configuration page shall include a "Check Configuration" button that opens a dialog which displays any incomplete configuration required to change the corridor status from "Review" to any other status.

SELSIVV-482

DR-0704 The system shall prevent the status of a trip from being changed from Review to any other status if it is not included on a toll amount sign.

SELSIVV-493

DR-0715 The system shall include tooltips within configuration to relevant information about the configuration items on that page, including, where appropriate, but not limited to:

-Special behaviors (e.g. setting PF to 0)

-How to disable behaviors

-Where values are used, when ambiguous

-Orders in which items need to be configured

-What can be edited while published

-Etc.

SELSIVV-522

DR-0716 The system shall require FTE IDs to be strings consisting of exactly six (6) digits and shall permit leading zeroes. E.g., 000000, 123456, etc.

SELSIVV-385

DR-0073 The system shall not require a section to have an associated detector. SELSIVV-393

DR-0057 If a detector is part of a published section, SELS shall prevent that detector from being deleted or modified.

SELSIVV-452

SELSIVV-458

DR-0717 The system shall allow a user with permission to configure Express Lanes to configure the order of sections in a segment. This ordering shall be editable

(i.e. sections can be reordered).

SELSIVV-532

DR-0718 The sections configuration grid shall not be sortable or filterable and shall not display a column for order by default.

SELSIVV-532

DR-0719 The Lane Status Signs and Toll Amount Signs configuration pages shall specify for each DMS whether color messages are supported. This configuration shall be read-only and shall be obtained from the SunGuide configuration for the sign.

SELSIVV-535

DR-0720 The system shall send all messages to be posted on DMS that do not support color messages without color specification.

SELSIVV-535

DR-0724 Toll Segments and Data Segments shall have the "Perform Tolling”, and

"Calculate Toll" attributes set to true. A segment's "Perform Tolling" and

"Calculate Toll" attributes shall be read-only.

SELSIVV-545

DR-0725 The system shall default a newly created toll segment's "Perform Tolling" and

“Calculate Toll" settings to true.

SELSIVV-547

DR-0727 Whenever a user makes a change to an existing configuration item in a grid, the system shall maintain the user's current position in the grid and shall keep the updated item selected if it was not deleted.

SELSIVV-552

Functional Block 3 – Basic Tolls Reporting

DR-0722 The Toll Operation Chronology Report shall differentiate Interim toll records from other toll records. Interim toll records shall display "Startup

Initialization" across the TOD Toll, TD, Calculated Toll, Suggested Mode, and Suggested Toll Columns, and shall display "Interim Toll" across the

Requested Mode, Requested Toll, and Congestion Columns.

SELSIVV-543

DR-0723 The Toll Operation Chronology Report shall differentiate Startup toll records from other toll records. Startup toll records shall display "Startup

Initialization" across the TOD Toll, TD, and Calculated Toll Columns.

SELSIVV-543

DR-0734 The Requested Effective time column in the Toll Operation Chronology report shall be populated with the effective time of the request for overrides and adjustments, and shall display "N/A" otherwise.

Functional Block 4 – Advanced Configuration

DR-0644 The system shall prevent TOD mode from being selected as a disallowed transition if the scheduled toll mode is not Suspended when configuring a toll mode schedule.

SELSIVV-331

DR-0657 The system shall allow a user with permission to configure Express Lanes to save changes to segment tolling configuration without an associated Delta table, LOS table, and/or TOD schedule.

SELSIVV-395

SELSIVV-439

SELSIVV-446

DR-0658 The system shall prevent a tolling segment from being published if it does not have an active TOD schedule.

SELSIVV-395

SELSIVV-439

SELSIVV-446

DR-0706 The segments configuration page shall provide a means to view and configure signs for that segment.

SELSIVV-467

DR-0707a The configure signs dialog in segment configuration shall include an ordered list of all lane status and toll amount signs configured for the selected segment including:

-Sign Type (Lane Status or Toll Amount) - read-only

-Sign Name - read-only

-Must Verify (a checkbox)

-Sort Order

SELSIVV-467

DR-0707b The system shall prevent a user from updating a sign's Must Verify value or its Sort Order if the segment for which it is configured is not in review.

SELSIVV-467

DR-0708 The configure signs dialog for a segment shall allow a user to reorder signs within a segment. This shall be the order in which the signs are presented in

DMS verification notifications.

SELSIVV-467

DR-0709a The system shall set the default Must Verify value for a sign to Yes. SELSIVV-467

DR-0248 The system shall allow a user with permission to configure express lanes, to configure a segment such that any closure of the downstream segment will cause SELS to propose closing the next upstream segment, unless it is already closed. The system shall set the default effective time of the upstream closure to the default retroactive offset minutes before the effective time of the downstream segment's closure, and shall allow the user to modify the effective time.

SELSIVV-520

Note: If the user does choose to close the upstream segment, and its upstream segment is linked for closures, this will propagate upstream (if the upstream segment is not already closed).

DR-0730 The system shall support the following segment types:

-Toll Segment

-Data Segment

SELSIVV-533

DR-0731

(Updated)

Data segments shall have a minimum and maximum toll of $0.00. SELSIVV-533

DR-0732 Data segments shall not require TOD Tables, TOD Schedules, LOS Tables, Delta Tables, or Toll Mode Schedules, and the system shall not support the configuration of the above items for Data segments.

SELSIVV-533

Functional Block 5 – Intermediate Tolls

DR-0642 When a user requests a Toll Override (i.e., a retroactive Fixed Mode, Closed

Mode, or Zero Toll Mode request), the system shall display this in the recent history of segment tolls grid and the toll operation history grid as a single record with a Toll Mode/Source consistent with the requested Toll Mode.

SELSIVV-309

SELSIVV-327

DR-0643 When a user with permission to modify tolls selects Fixed mode, if the segment is not currently in Fixed Mode, the system shall default the toll selection to the configured TOD Toll for the current time, and shall allow the user to change the selection.

Note: If the segment has a minimum and maximum toll of $0.00, it may not have a configured TOD Schedule/Table, but the only valid variable toll in that case is $0.00.

SELSIVV-331

DR-0645 When a trip toll increases, its effective time shall be calculated using the transit time for the first segment of the trip, regardless of which segment toll(s) caused the increase.

SELSIVV-342

DR-0646 When a trip toll is marked invalid due to a segment closure, that shall be considered the highest possible toll for the purposes of determining effective time. Any change to an invalid trip toll shall be treated as an increase and subject to the transit time, and any change from an invalid trip toll shall be treated as a decrease.

SELSIVV-342

DR-0647 During toll initialization, if a segment's last effective toll, interim toll, and startup toll are all equal, the system shall not replace the last effective toll with an interim toll.

SELSIVV-184

DR-0705 When a user clicks the "Verify/Next" button in a DMS verification dialog, the list of DMS shall scroll the list of signs as needed to keep the currently selected sign visible in the list.

SELSIVV-501

DR-0709b The system shall require all signs with Must Verify set to Yes to be included in DMS verification.

SELSIVV-467

DR-0710a When the percentage of optional signs to verify is less than 100%, the system shall ensure that each optional sign is verified once (not simply included in

DMS verification - the DMS verification must be completed), before any optional sign is verified twice, and so on.

SELSIVV-467

DR-0710b If the system detects that an optional sign is inconsistent, that sign shall be included in DMS verification, even if that would cause it to be verified twice before another optional sign was verified once.

SELSIVV-528

DR-0710c If a sign was flagged as inconsistent by the system or by an operator during the previous DMS verification for a corridor direction, that sign shall be included in DMS verification, even if that would cause it to be verified twice before another optional sign was verified once.

SELSIVV-528

DR-0733 Data segments shall only support Dynamic, Closed, and Zero Toll modes. SELSIVV-533

Functional Block 8 – Other GUI Features & Exception Handling

DR-0641 When navigating to the Corridor view, the navigation menu shall allow a user to select which Corridor to display from a list of all published Corridors before displaying any corridor or producing any notifications.

SELSIVV-322

DR-0649 When a user refreshes the corridor view, the system shall continue to display the corridor the user was viewing prior to the refresh.

SELSIVV-386

DR-0650a The system shall allow a user with permission to configure Express Lanes to configure destinations, including a Name and Sign Text.

SELSIVV-344

DR-0650b The system shall display the configured destination name in the UI for the following:

- All configuration screens that include the destination.

- Toll operations tables in the corridor view.

- Toll initialization dialogs.

- Periodic toll update dialogs.

SELSIVV-344

DR-0650c The system shall display the configured destination sign text in the UI for the following:

- The information displayed in the corridor view when the cursor is placed over a sign.

- Change sign message dialogs.

SELSIVV-344

DR-0653b The system shall ensure sections within a segment are arranged in the corridor view consistent with their order within the segment, and the segment's increasing/decreasing milemarker configuration.

SELSIVV-393

DR-0653c The system shall ensure sections within a segment do not overlap or contain gaps when displayed in the corridor view.

Note: Segments may still overlap with each other.

DR-0687 All column sorting and filtering buttons shall be adjacent to and have the same alignment as the column header.

SELSIVV-447

DR-0688 The system shall allow a user to filter the following tables by segment:

- Delta Table

- LOS Table

- TOD Table

- TOD Schedule

- Lane Status Signs

- Toll Amount Signs

SELSIVV-447

DR-0703 Whenever an update occurs (either by the system or a user) while a user has a dialog open that would close the dialog the system shall present the user with a message identifying that an update has occurred and shall require the user to acknowledge the message by clicking on a "Close" button before closing the dialog. This message shall not prevent the user from viewing the data they had entered. Such updates include:

- A notification is completed by another user or invalidated by a new notification while a user has it open

- A segment/trip/corridor is published while being edited

- Another user saves changes to a configurable item from a dialog while a user has unsaved changes for that item in the same dialog

SELSIVV-491

DR-0711 The configure signs dialog for a segment shall include a clickable hyperlink to each configured Lane Status and Toll Amount Sign. This link shall open the respective configuration page for the selected sign with the edit dialog open for the selected sign.

SELSIVV-467

DR-0714 The toll operations table in the corridor view shall display the selected traffic metric for each segment averaged over the selected smoothing interval and shall update at least every minute.

Note: If the underlying traffic data does not change significantly, the average may also not change.

SELSIVV-505

Functional Block 10 – Advanced Operations/Corridor Schematic Configuration

DR-0654 The system shall allow a user with permission to configure Express Lanes to add and remove lanes without associated detector lanes to/from a section.

Other

DR-0735 The system shall store all times (request times, effective times, effective ends, activation times, etc.) as whole seconds using truncation.

Add unique ID attributes to the HTML of all UI elements (tables, grids, buttons, etc.) to facilitate automated testing.

The amount authorized for this LOA shall not Exceed $210,077.00. Each of these tasks shall be performed until finished or terminated by the Traffic Engineering and Operations Office. A copy of this authorization must accompany your invoices for service, and the contract number should be noted on all your invoices. Please send invoices to JoAnna Hand at JoAnna.Hand@dot.state.fl.us. We look forward to working with you and your staff.

Sincerely, JoAnna Hand, State TSM&O Software Manager TSM&O Section Traffic Engineering and Operations Office cc: Christine Shafik Marie Tucker Office of Comptroller

10/04/2024 | 10:34 AM EDT

mailto:JoAnna.Hand@dot.state.fl.us

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

BEE11

9/26/2024

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 9/26/2024

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55632000962

Expansion Option: AD

Object Code: 132752

Amount: $202,301.00

Financial Project: 44869613201

Work Activity (FCT): 011

CFDA:

Fiscal Year: 2025

Budget Entity: 55100100

Category/Category Year: 088849/25

Amendment ID: W004

Sequence: 00

User Assigned ID: LOA 04

Enc Line (6s)/Status: 0005/04

Total Amount: $202,301.00

Contract: BEE11

Contract Type: B1 - OTHER CONTRACTUAL SERVICE (OTHER CS)

Vendor Name: ARCADIS PROFESSIONAL SERVICES U

Vendor ID: F591922964009

Beginning Date of This Agreement: 06/20/2022

Ending Date of This Agreement: 06/30/2025

Contract Total/Budgetary Ceiling: bc = $4,000,000.00

Method of Procurement: B - REQUEST FOR PROPOSAL (287.057,F.S.)

Description: Development and Support of the Next Generation Statewide Express Lanes Software

Page1 of 1

To: JoAnna.Hand@dot.state.fl.us

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

BEE11

10/4/2024

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 10/4/2024

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55632000962

Expansion Option: AD

Object Code: 132752

Amount: $7,776.00

Financial Project: 44869613201

Work Activity (FCT): 011

CFDA:

Fiscal Year: 2025

Budget Entity: 55100100

Category/Category Year: 088849/25

Amendment ID: W004

Sequence: 01

User Assigned ID: LOA 04

Enc Line (6s)/Status: 0006/04

Total Amount: $7,776.00

Contract: BEE11

Contract Type: B1 - OTHER CONTRACTUAL SERVICE (OTHER CS)

Vendor Name: ARCADIS PROFESSIONAL SERVICES U

Vendor ID: F591922964009

Beginning Date of This Agreement: 06/20/2022

Ending Date of This Agreement: 06/30/2025

Contract Total/Budgetary Ceiling: bc = $4,000,000.00

Method of Procurement: B - REQUEST FOR PROPOSAL (287.057,F.S.)

Description: Development and Support of the Next Generation Statewide Express Lanes Software

Page1 of 1

To: JoAnna.Hand@dot.state.fl.us