CN-550000-BEE11-W0030000.pdf

Florida Department of Transportation

RICK SCOTT

GOVERNOR

605 Suwannee Street

Tallahassee, FL 32399-0450

JARED W. PERDUE, P.E.

SECRETARY

Letter of Authorization (LOA) June 14, 2024

Ms. Neena Soans Arcadis / IBI Group 7000 North Federal Highway, 2nd Floor Boca Raton, FL 33487

Re: Letter of Authorization #003

NG SELS – Enhancements for New Initial Build Requirements Traffic Engineering and Operations Office Florida Department of Transportation Contract # BEE11

DMS Catalog Class No.: 43232400

Dear Ms. Soans:

This letter will confirm my request to your firm to perform work on LOA #003. Services shall be carried out under the terms and conditions of Contract No. BEE11. The tasks include the following for NG SELS – Enhancements for New Initial Build Requirements:

Functional Block 1 – Basic Tolls

Requirements Task Notes Task Name

DR-0619a The corridor view shall contain a table for each corridor direction containing information about the most recent: Initialization, Periodic

Update, Operator-Initiated Update, DMS Verification, Adjustment

SELSIVV-257

DR-0619b Information displayed in the corridor view about the most recent

Initialization shall include most recent user and timestamp for each of the following actions:

Notified, Acknowledged, Completed

SELSIVV-257

DR-0619c Information displayed in the corridor view about the most recent

Periodic Update shall include most recent user and timestamp for each of the following actions:

Notified, Acknowledged, Approved, Auto-approved, If auto-approved, the UI shall clearly indicate that it was performed by the system.

SELSIVV-257

DR-0619d Information displayed in the corridor view about the most recent

Operator-Initiated Update shall include most recent user, timestamp, segment, toll, and mode for each of the following actions: Requested

SELSIVV-257

DR-0619e Information displayed in the corridor view about the most recent

DMS Verification shall include most recent user and timestamp for each of the following actions: Notified, Acknowledged, Completed, Postponed

SELSIVV-257

DR-0619f Information displayed in the corridor view about the most recent

Adjustment shall include most recent user, timestamp, segment/trip, and toll for each of the following actions: Requested, Notified, Acknowledged, Continued, Ended

In the case of a min speed toll adjustment, the UI shall clearly indicate that it was performed by the system.

SELSIVV-257

DR-0627 SELS shall present the user with a confirmation dialog allowing the user to proceed or cancel the following actions: Postponing DMS

Verification, Submitting Periodic Updates, Continuing Ongoing

Adjustments, Ending Ongoing Adjustments, Submitting Toll/Mode

Update Requests, Submitting Adjustment Requests

SELSIVV-295

DR-0628 SELS shall present the user with a success message including the action performed and trip/segment(s), corridor direction, or sign affected for the following user-performed actions: Changing Sign

Messages, Initializing Tolling, Submitting Periodic Updates, Completing DMS Verification, Continuing Ongoing Adjustments, Ending Ongoing Adjustments, Submitting Toll/Mode Update

Requests, Submitting Adjustment Requests

SELSIVV-295

Functional Block 2 – Configuration

Requirements Task Notes Task Name

DR-0631 Once a Delta Table, LOS table, TOD table, or TOD Schedule is created, the associated segment attribute shall be read-only.

SELSIVV-265

DR-0632 When configuring a TOD schedule, only the TOD tables associated with the same segment shall be available to be included in the TOD schedule.

SELSIVV-265

DR-0633 When copying a Delta Table, LOS table, or TOD table, the system shall allow the user to associate the new table with a different segment.

SELSIVV-265

DR-0634 When copying a TOD schedule, the system shall NOT allow the user to associate the new schedule with a different segment.

SELSIVV-265

DR-0290 SELS shall require a segment to be associated with every delta table, LOS table, TOD table, and TOD schedule from the time of creation.

Only a single segment may be associated with any table.

SELSIVV-265

DR-0291 SELS shall support multiple delta tables, LOS tables, TOD tables, and TOD schedules for each segment.

SELSIVV-265

DR-0293 [No change, but the following validation will need to be performed when creating/updating tables and retested:

1. LOS and Time of Day (TOD) tables must be limited by segment minimum/maximum.]

SELSIVV-265

Functional Block 5 – Intermediate Tolls

DR-0620 SELS shall by default open the following dialogs in a new window

("pop-up"): List of New Notifications, DMS Verification, Periodic

Toll Update, Ongoing Adjustment, Change Segment Toll/Mode, Change Sign Message, Segment Toll Adjustment, Trip Toll

Adjustment, Recent History of Trip Tolls, Recent History of

Segment Tolls

DMS Verification, Periodic Toll Update, and Ongoing Adjustment notifications shall not be opened until selected from the list of notifications by a user.

SELSIVV-275

DR-0623 Pop-out windows shall not prevent a user from interacting with the

SELS UI.

SELSIVV-275

DR-0624 Pop-out windows shall be resizable. SELSIVV-275

DR-0625 The system shall allow a user to have multiple pop-out windows open simultaneously.

SELSIVV-275

DR-0636a When a user successfully submits a Toll Initialization, Periodic Toll

Update, DMS Verification, or Ongoing Adjustment Reminder, the system shall remove it from the list of notifications.

N/A

DR-0636b If a notification has not yet been handled, and a subsequent notification of the same type is generated for the same segment/trip/corridor direction, the system shall remove the first notification from the list of notifications.

N/A

DR-0636c If a user attempts to submit a notification that has been removed, the system shall reject the submission and present a message to the user that the notification has been removed.

N/A

Functional Block 7 – Advanced Tolls

DR-0614 When an operator requests an ongoing adjustment for a segment or trip that has an active ongoing adjustment, the toll amount of the new adjustment shall be limited to be less than or equal to the current adjustment.

SELSIVV-221

DR-0615 When an operator submits a request for an ongoing adjustment for a segment or trip that has an active ongoing adjustment, existing ongoing adjustment shall end.

SELSIVV-221

DR-0616 When there is an ongoing adjustment in effect and the operator requests a new ongoing adjustment and there is a gap between the last extension of the former ongoing adjustment and the starting time of the new ongoing adjustment, the old one must be extended to close that gap.

SELSIVV-291

DR-0617 When an operator chooses to end an ongoing adjustment, the system shall not adjust the previous toll request.

SELSIVV-303

DR-0618 When there is an ongoing adjustment in effect and a new toll request is submitted, that toll shall not be adjusted until the first of the following occurs:

- the operator chooses continue the adjustment

- a subsequent toll request is submitted (whether operator-initiated or periodic) without the ongoing adjustment having yet been continued or ended (note: the ongoing adjustment is continued through the previous requested toll if unhandled, and ended at the effective time of the newly requested toll if the newly requested toll is less than or equal to the adjusted toll, and generates a new ongoing adjustment notification and removes the unhandled ongoing adjustment notification if the newly requested toll is greater than the adjusted toll)

- a new adjustment is requested

- the corridor containing the segment is unpublished and republished

SELSIVV-303

Functional Block 10 – Advanced Operations

DR-0629 When a sign image is not available during DMS verification or when changing a sign message, SELS shall present the user with a default unavailable image, and shall not display an error message.

SELSIVV-298

DR-0630 If a change is made to a sign status, sign message, toll mode, or toll amount while a user has a dialog open to change a sign message, request a toll/mode update, or request an adjustment, the system shall allow the user to submit their request without interruption, and shall present a descriptive error message if the request is no longer valid as a result of the change.

SELSIVV-307

DR-0360 The system shall allow multiple operators to handle the same facility without lockouts, race conditions, or indeterminate states.

SELSIVV-307

Other

DR-0635 When a user manually changes the toll amount message to be displayed on a toll amount DMS, the available options shall be limited to the available toll amounts for Fixed mode for its associated segment, if the DMS is associated with a segment toll, or

$0.00 and every multiple of $0.25 from the lowest minimum toll of any segment with a nonzero maximum toll included in the trip to the sum of the maximum segment toll of all included segments, if the

DMS is associated with a trip toll.

N/A

DR-0626 SELS shall allow a user to show, hide, reorder, and/or resize columns in configuration grids, and save those settings for the user.

SELSIVV-282

Additional TERL NG-SELS instance(s)

QA SunGuide 9.0 Installation, configuration and integration with

NG SELS

Functional Block Testing Support (this is in addition to and does not replace the formal IV&V that will still be conducted and supported)

Transition Support - FTE and District 2

Transition Support - FTE and District 5

Transition Support - FTE and District 4

Transition Support - FTE and District 6

Transition Support - FTE and District 7

The amount authorized for this LOA shall not Exceed $364,168.00. Each of these tasks shall be performed until finished or terminated by the Traffic Engineering and Operations Office. A copy of this authorization must accompany your invoices for service, and the contract number should be noted on all your invoices. Please send invoices to JoAnna Hand at JoAnna.Hand@dot.state.fl.us. We look forward to working with you and your staff.

mailto:JoAnna.Hand@dot.state.fl.us

Sincerely, JoAnna Hand, CPM, FCCM TSM&O Section Traffic Engineering and Operations Office cc: Christine Shafik Marie Tucker Office of Comptroller

06/19/2024 | 1:41 PM EDT

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

BEE11

6/19/2024

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 6/19/2024

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55632000962

Expansion Option: AD

Object Code: 132752

Amount: $364,168.00

Financial Project: 44869613201

Work Activity (FCT): 011

CFDA:

Fiscal Year: 2024

Budget Entity: 55100100

Category/Category Year: 088849/24

Amendment ID: W003

Sequence: 00

User Assigned ID: LOA 03

Enc Line (6s)/Status: 0004/04

Total Amount: $364,168.00

Contract: BEE11

Contract Type: B1 - OTHER CONTRACTUAL SERVICE (OTHER CS)

Vendor Name: ARCADIS PROFESSIONAL SERVICES U

Vendor ID: F591922964009

Beginning Date of This Agreement: 06/20/2022

Ending Date of This Agreement: 06/30/2025

Contract Total/Budgetary Ceiling: bc = $4,000,000.00

Method of Procurement: B - REQUEST FOR PROPOSAL (287.057,F.S.)

Description: Development and Support of the Next Generation Statewide Express Lanes Software

Page1 of 1

To: JoAnna.Hand@dot.state.fl.us

Requirements Task Notes Task Name Area Functional Block Updated Estimated

Effort

DR-0619a

The corridor view shall contain a table for each corridor direction containing information about the most recent:

Initialization Periodic Update Operator-Initiated Update DMS Verification Adjustment

SELSIVV-257 UI 01. Basic Tolls 5,294.00$

DR-0619b

Information displayed in the corridor view about the most recent Initialization shall include most recent user and timestamp for each of the following actions:

Notified Acknowledged Completed

SELSIVV-257 UI 01. Basic Tolls 5,294.00$

DR-0619c

Information displayed in the corridor view about the most recent Periodic Update shall include most recent user and timestamp for each of the following actions:

Notified Acknowledged Approved Auto-approved

If auto-approved, the UI shall clearly indicate that it was performed by the system.

SELSIVV-257 UI 01. Basic Tolls 5,294.00$

DR-0619d

Information displayed in the corridor view about the most recent Operator- Initiated Update shall include most recent user, timestamp, segment, toll, and mode for each of the following actions:

Requested

SELSIVV-257 UI 01. Basic Tolls 5,694.00$

DR-0619e

Information displayed in the corridor view about the most recent DMS Verification shall include most recent user and timestamp for each of the following actions:

Notified Acknowledged Completed Postponed SELSIVV-257 UI 01. Basic Tolls 5,294.00$

DR-0619f

Information displayed in the corridor view about the most recent Adjustment shall include most recent user, timestamp, segment/trip, and toll for each of the following actions:

Requested Notified Acknowledged Continued Ended

In the case of a min speed toll adjustment, the UI shall clearly indicate that it was performed by the system.

SELSIVV-257 UI 01. Basic Tolls 7,148.00$

DR-0627

SELS shall present the user with a confirmation dialog allowing the user to proceed or cancel the following actions:

- Postponing DMS Verification

- Submitting Periodic Updates

- Continuing Ongoing Adjustments

- Ending Ongoing Adjustments

- Submitting Toll/Mode Update Requests

- Submitting Adjustment Requests

SELSIVV-295 UI 01. Basic Tolls 3,942.00$

DR-0628

SELS shall present the user with a success message including the action performed and trip/segment(s), corridor direction, or sign affected for the following user-performed actions:

- Changing Sign Messages

- Initializing Tolling

- Submitting Periodic Updates

- Completing DMS Verification

- Continuing Ongoing Adjustments

- Ending Ongoing Adjustments

- Submitting Toll/Mode Update Requests

- Submitting Adjustment Requests

SELSIVV-295 UI 01. Basic Tolls 10,622.00$

DR-0631

Once a Delta Table, LOS table, TOD table, or TOD Schedule is created, the associated segment attribute shall be read-only.

SELSIVV-265 UI 02. Configuration 2,638.00$

DR-0632

When configuring a TOD schedule, only the TOD tables associated with the same segment shall be available to be included in the TOD schedule.

SELSIVV-265 UI 02. Configuration 2,110.00$

DR-0633

When copying a Delta Table, LOS table, or TOD table, the system shall allow the user to associate the new table with a different segment.

SELSIVV-265 UI 02. Configuration 2,426.00$

DR-0634

When copying a TOD schedule, the system shall NOT allow the user to associate the new schedule with a different segment.

SELSIVV-265 UI 02. Configuration 2,426.00$

DR-0290

SELS shall require a segment to be associated with every delta table, LOS table, TOD table, and TOD schedule from the time of creation. Only a single segment may be associated with any table.

SELSIVV-265 UI, TCM 02. Configuration 5,018.00$

DR-0291

SELS shall support multiple delta tables, LOS tables, TOD tables, and TOD schedules for each segment. SELSIVV-265 UI, TCM 02. Configuration 5,018.00$

DR-0293

[No change, but the following validation will need to be performed when creating/updating tables and retested:

1. LOS and Time of Day (TOD) tables must be limited by segment minimum/maximum.]

SELSIVV-265 UI, TCM 02. Configuration 5,018.00$

DR-0620

SELS shall by default open the following dialogs in a new window ("pop-up"):

- List of New Notifications

- DMS Verification

- Periodic Toll Update

- Ongoing Adjustment

- Change Segment Toll/Mode

- Change Sign Message

- Segment Toll Adjustment

- Trip Toll Adjustment

- Recent History of Trip Tolls

- Recent History of Segment Tolls

DMS Verification, Periodic Toll Update, and Ongoing Adjustment notifications shall not be opened until selected from the list of notifications by a user.

SELSIVV-275 UI 05. Intermediate Tolls 19,918.00$

DR-0623

Pop-out windows shall not prevent a user from interacting with the SELS UI.

SELSIVV-275 UI 05. Intermediate Tolls 3,142.00$

DR-0624

Pop-out windows shall be resizable.

SELSIVV-275 UI 05. Intermediate Tolls 7,448.00$

DR-0625

The system shall allow a user to have multiple pop-out windows open simultaneously.

SELSIVV-275 UI 05. Intermediate Tolls 3,142.00$

DR-0636a When a user successfully submits a Toll Initialization, Periodic Toll Update, DMS Verification, or Ongoing Adjustment Reminder, the system shall remove it from the list of notifications.

N/A UI 05. Intermediate Tolls -$

DR-0636b

If a notification has not yet been handled, and a subsequent notification of the same type is generated for the same segment/trip/corridor direction, the system shall remove the first notification from the list of notifications.

N/A UI 05. Intermediate Tolls -$

DR-0636c If a user attempts to submit a notification that has been removed, the system shall reject the submission and present a message to the user that the notification has been removed.

N/A UI 05. Intermediate Tolls -$

DR-0614

When an operator requests an ongoing adjustment for a segment or trip that has an active ongoing adjustment, the toll amount of the new adjustment shall be limited to be less than or equal to the current adjustment.

SELSIVV-221 UI, TCM 07. Advanced Tolls 5,294.00$

DR-0615

When an operator submits a request for an ongoing adjustment for a segment or trip that has an active ongoing adjustment, existing ongoing adjustment shall end.

SELSIVV-221 TCM 07. Advanced Tolls 4,218.00$

DR-0616

When there is an ongoing adjustment in effect and the operator requests a new ongoing adjustment and there is a gap between the last extension of the former ongoing adjustment and the starting time of the new ongoing adjustment, the old one must be extended to close that gap.

SELSIVV-291 TCM 07. Advanced Tolls 5,294.00$

DR-0617

When an operator chooses to end an ongoing adjustment, the system shall not adjust the previous toll request.

SELSIVV-303 TCM 07. Advanced Tolls 7,448.00$

DR-0618

When there is an ongoing adjustment in effect and a new toll request is submitted, that toll shall not be adjusted until the first of the following occurs:

- the operator chooses continue the adjustment

- a subsequent toll request is submitted (whether operator-initiated or periodic) without the ongoing adjustment having yet been continued or ended (note: the ongoing adjustment is continued through the previous requested toll if unhandled, and ended at the effective time of the newly requested toll if the newly requested toll is less than or equal to the adjusted toll, and generates a new ongoing adjustment notification and removes the unhandled ongoing adjustment notification if the newly requested toll is greater than the adjusted toll)

- a new adjustment is requested

- the corridor containing the segment is unpublished and republished

SELSIVV-303 TCM 07. Advanced Tolls 7,448.00$

DR-0635

When a user manually changes the toll amount message to be displayed on a toll amount DMS, the available options shall be limited to the available toll amounts for Fixed mode for its associated segment, if the DMS is associated with a segment toll, or $0.00 and every multiple of $0.25 from the lowest minimum toll of any segment with a nonzero maximum toll included in the trip to the sum of the maximum segment toll of all included segments, if the DMS is associated with a trip toll.

N/A UI

08. Other GUI Features and

Exception Handling 8,566.00$

DR-0629

When a sign image is not available during DMS verification or when changing a sign message, SELS shall present the user with a default unavailable image, and shall not display an error message.

SELSIVV-298 UI 10. Advanced Operations 3,942.00$

DR-0630

If a change is made to a sign status, sign message, toll mode, or toll amount while a user has a dialog open to change a sign message, request a toll/mode update, or request an adjustment, the system shall allow the user to submit their request without interruption, and shall present a descriptive error message if the request is no longer valid as a result of the change.

SELSIVV-307 UI 10. Advanced Operations 3,900.00$

DR-0360

The system shall allow multiple operators to handle the same facility without lockouts, race conditions, or indeterminate states.

SELSIVV-307 UI 10. Advanced Operations -$

DR-0626

SELS shall allow a user to show, hide, reorder, and/or resize columns in configuration grids, and save those settings for the user.

SELSIVV-282 UI N/A 7,968.00$

Additional TERL NG-SELS instance(s) 12,474.00$ QA SunGuide 9.0 Installation, configuration and integration with NG SELS 8,910.00$ Functional Block Testing Support (this is in addition to and does not replace the formal IV&V that will still be conducted and supported)

58,960.00$

Transition Support - FTE and District 2 24,572.00$ Transition Support - FTE and District 5 24,572.00$ Transition Support - FTE and District 4 24,572.00$ Transition Support - FTE and District 6 24,572.00$ Transition Support - FTE and District 7 24,572.00$ Total Estimated Effort $364,168.00

Each District's transition period remains unknown; we understand that some Distracts will have a longer transition period and will require more support than others. This estimate is an average across the first 5 deployments and is meant to include configuration changes during the transition period, the availability of JIRA to district staff prior to go-live, the review and response to all JIRA tickets, additional meetings and coordination with FTE, additional meetings with the District prior to go-live, and additional meetings with the project team.