CN-480000-25L30.pdf

STATE OF FLORIDA, DEPARTMENT OF EDUCATION

AGREEMENT FOR SERVICES

No.: 25-L30

Department Agreement No. 25-L30 Page 1 of 33 Last revised 02.09.2024

THIS Agreement For Services (“Agreement”) is made and entered into by and between University of South Florida Board of Trustees (“Contractor”), having principal offices at Tampa Campus, 4202 E. Fowler Avenue, Tampa, FL, 33620, and the Florida Department of Education (“Department”), having principle offices in Tallahassee, FL.

WHEREAS, the Department desires to enter into an Agreement with Contractor to administer the

Home Instruction for Parents of Preschool Youngsters (HIPPY) Program, which provides management, technical assistance, training, and evaluation services for HIPPY Programs in Florida. The Contractor will provide home instructional services to those at-risk children ages two

(2) through five (5) who meet the requirements for eligibility. Those eligible children will then be enrolled in the HIPPY Program and will receive services for 12 months from the date eligibility is verified. Early Learning Coalitions (ELCs) and Redlands Christian Migrant Association (RCMA) will work with HIPPY Program staff to identify participating families based on poverty, parents' limited education, and willingness to actively participate in all aspects of the HIPPY Program.

WHEREAS, the Department has decided to enter into this Contract in accordance with the terms and conditions as provided herein; and

NOW, THEREFORE, in consideration of the mutual representations and covenants contained herein, the parties agree as follows:

1. RECITALS

The recitals are true and correct and are incorporated herein by reference.

2. SCOPE OF WORK

A. Program description

HIPPY is an evidenced-based Program that works with families in the home to support parents in their critical role as their children's first and most important teacher. The HIPPY Program strengthens communities and families by empowering parents to actively prepare their children for success in school. Parents receive a set of carefully developed curricula, books, and materials designed to strengthen their children's cognitive skills, early literacy skills, and social and physical development.

The HIPPY Program is a home visitation program that focuses on parent involvement in becoming the primary educator for their children between the ages of two (2) through five

(5) years old and providing solutions that strengthen families through early learning education. HIPPY was developed specifically for parents who may face various barriers such as limited education, poverty, language, or isolation. HIPPY promotes school readiness, early literacy, and parent involvement through the HIPPY model. The HIPPY model includes four (4) core elements, but otherwise allows for adaptations to meet the individual needs and resources of individuals, families, and communities the program serves. The core elements of the HIPPY model are evidence-based curriculum, role playing (as a teaching method), Home Visitors from the community (with professional coordinator supervision), and home visits as the service delivery method (interspersed with parent group meetings). HIPPY US is the national network organization that provides oversite to each state HIPPY Program.

Department Agreement No. 25-L30 Page 2 of 33 Last revised 02.09.2024

B. Authority and Funding

Authority for FY 2024-2025 to provide HIPPY Program services is set forth per the General Appropriations Act 2024, Laws of Florida, Specific Appropriation Line Item 80. Funding for this Contract comes from the Welfare Transition Trust Fund as set forth in the General Appropriations Act 2024, Laws of Florida, Specific Appropriation Line Item 80.

Each year is contingent upon annual appropriation, Specific Appropriation line-item numbers are subject to change from year to year, as well as recurring and non-recurring funding. For each fiscal year of the Contract, the Department Contract Manager will provide Specific Appropriation line-item numbers and the General Appropriations Act chapter number within the Laws of Florida and amend any recurring or non-recurring funding (if applicable).

C. Major program goals

The major program goals for the HIPPY Program are to:

1. Increase the chances of a positive early school experience for at-risk children and to increase the chances of ongoing school success for these children upon entry into kindergarten.

2. Help parents prepare their children for success in school and beyond, as well as empower parents as their children's first and most influential teachers by giving them the tools, skills, and confidence they need to successfully engage their children in educational activities in the home.

3. The Florida HIPPY Training and Technical Assistance (T&TA) Center at the University of South Florida is licensed by HIPPY International to provide training and technical assistance to local implementing agencies, ensure model fidelity, and oversee licensing and implementation of HIPPY Programs in Florida.

D. Terms and definitions

1. Child Assessments – As part of the program evaluation, licensed programs in Florida may administer assessments to children to measure their growth and development as part of their participation in the HIPPY Program.

2. Cohort – Children who enter kindergarten in the same year are referred to as a cohort for the purpose of identifying former HIPPY participants in school data provided by Florida Education Data Warehouse Request. A cohort of parents is composed of the legal guardians of children enrolled in HIPPY who are expected to begin kindergarten together.

3. Community Redevelopment Area - Means a slum area, a blighted area, or an area in which there is a shortage of housing that is affordable to residents of low or moderate income, including the elderly, or a coastal and tourist area that is deteriorating and economically distressed due to outdated building density patterns, inadequate transportation and parking facilities, faulty lot layout or inadequate street layout, or a combination thereof which the governing body designates as appropriate for community redevelopment. For community redevelopment agencies created after July 1, 2006, a community redevelopment area may not consist of more than 80 percent of a municipality.

4. Contract Manager – A person designated to be responsible for enforcing the performance of contract terms and conditions, pursuant to section 287.057, Florida Statutes (F.S.). The Contract Manager is the primary point of contact through which all contracting information flows between the DOE and the Contractor.

5. Early Learning Coalition (ELC) - Part of a system of statutorily authorized local entities in Florida that implement early learning programs at the local level including the School Readiness (SR)

Department Agreement No. 25-L30 Page 3 of 33

Program, Voluntary Prekindergarten (VPK) Education Program, and Child Care Resource and Referral (CCR&R) Program.

6. Family Unit – Parent(s) living together, their minor children, and any other children for whom they are legally responsible. A family unit shall also include any additional adult who resides with the family and who is financially supported by the family or provides financial support to the family.

7. Florida Department of Education (Department), Division of Early Learning – The governmental entity providing oversight and administration for early learning programs in Florida consisting of, but not limited to, the School Readiness (SR) Program (childcare subsidies), Child Care Resource & Referral (CCR&R) Program, and the Voluntary Prekindergarten (VPK) Program.

8. Florida HIPPY Longitudinal Study (FHLS) - In collaboration with the DOE, the USF obtains parental consent that permits the Florida Education Data Warehouse to identify legally consented participants of the HIPPY Program in school records for the period and duration approved by the USF Institutional Review Board to be used for the purpose of program evaluation research.

9. Florida HIPPY Training and Technical Assistance (T&TA) Center (HIPPY state office) - A training and technical assistance center opened at the University of South Florida (USF) in 1996.

USF is the sole licensed entity in Florida authorized to deliver the HIPPY Program. The role of the center is to work in collaboration with the National HIPPY Network to provide training, technical support, and guidance to all HIPPY Programs in Florida.

10. HIPPY Accredited Site - A site that HIPPY has been recognized by HIPPY US as meeting all HIPPY US national standards via observation by a national trainer and review of documentation indicating model fidelity.

11. HIPPY Assistant Coordinator - An individual who assists the HIPPY coordinator with various aspects of HIPPY Program implementation, as assigned.

12. HIPPY Coordinator - An individual who directs all aspects of HIPPY Program implementation and management. HIPPY coordinators shall meet the HIPPY educational qualifications as outlined in the Manual of Accreditation Standards for Quality HIPPY Programs (Attachment 1).

13. HIPPY Group Meetings - Essential feature of the HIPPY model that increases networking among participants and builds awareness of community resources, positive parenting practices, and parent-child interactions.

14. HIPPY Home Visitor - An individual who is responsible for the recruiting of, enrollment of, service delivery to, and data collection from families participating in HIPPY.

15. HIPPY New Program Site - Programs established for less than three (3) years or the Coordinator has been at the site for less than three (3) years.

16. HIPPY Non-Accredited Site - A HIPPY site that has not yet obtained National HIPPY accreditation.

17. HIPPY Parent Survey - Completed by the parent, loco parentis, or legal guardian on the schedule determined by the Florida HIPPY T&TA Center for the survey instrument or questionnaire selected for assessment purposes each year.

18. HIPPY Program - A school readiness parent involvement program designed to work with parents in their homes or other settings. The HIPPY Program offers free early childhood education activities for two (2) through five (5)-year-old children working with parents as their first teacher.

19. HIPPY Providers – Public or Private organizations/agencies that subcontract with the Contractor to directly provide the HIPPY Program to local eligible families.

20. HIPPY Site - A geographical location served by a licensed HIPPY provider agency.

21. HIPPY Staff - Contracted employees assigned to work on the HIPPY project.

22. Local HIPPY Advisory Committee - A group of local representatives from the community which may include members of the early childhood field, local early learning coalition, business community, school systems, a HIPPY parent representative, a HIPPY Home Visitor, staff members of the HIPPY Provider agency, and other volunteers from other community-based organizations.

Department Agreement No. 25-L30 Page 4 of 33

The committee provides help to promote the HIPPY Program and provides guidance and support regarding planning, implementation, and problem-solving.

23. Loco Parentis – An individual acting as the permanent or temporary guardian of a child.

24. Manual of Accreditation Standards for Quality HIPPY Programs (MGRA) - A reference for model, guidance, and requirements for accreditation (Attachment 1).

25. Parent – An individual is considered a parent by blood, marriage, or adoption of a minor child and also means a legal guardian or person standing in loco parentis.

26. Project Manager – A person designated by the DOE to be the programmatic point of contact at

DEL for the Contractor and responsible for managing DEL programmatic responsibilities under this contract.

27. Redlands Christian Migrant Association (RCMA) – Part of a system of local entities in Florida that implement early learning programs at the local level including SR. RCMA does not administer CCR&R or VPK.

28. Research Electronic Data Capture (REDCap) - Secure web application to capture and track family demographic, administrative, and program evaluation data collected for the HIPPY Program.

29. Temporary Assistance to Needy Families (TANF) – A federal assistance program that provides temporary financial help to eligible low-income families. The program is designed to end the dependence of needy parents on government benefits by promoting training, job preparation, and work.

30. USF Institutional Review Board (IRB) - The USF IRB provides education and guidance on federal regulations, Human Research Protection Program (HRPP) policy, and ensures the protection of rights, safety, and welfare of human subjects who participate in research conducted by faculty and programs at USF and its affiliated institutions: IRB, HRPP, and Health Insurance Portability and Accountability Act (HIPAA).

E. Manner of service provision

1.0 Participant Eligibility

The Contractor shall select and determine the eligibility of participants for the Florida HIPPY Program. Participants are eligible for 12 months of service based on the date of verification.

Eligible participants shall be Florida children whose parents or guardians meet the following criteria:

1.1 Be a legal resident of the state, and guardian of a child aged two (2) through (5) years old.

1.2 Have a gross income at or below 200 percent of the federal poverty level commensurate with the financial eligibility requirements of the TANF program.

1.3 Have less than a high school diploma, or

1.4 Have legal custody of a child whose parent is incarcerated, or

1.5 Have a child in the custody of the state (in-home or out-of-home care), or

1.6 Live in a designated Community Redevelopment Area, or

1.7 Live in a Title I school zone, or

1.8 Have a child enrolled at a public or private childcare center or school with a readiness rate of less than 60 or no school readiness rate, or

1.9 Have a child with a disability documented by a licensed professional.

2.0 HIPPY Program Model

2.1 The Contractor shall coordinate and prepare all sub-agreements with HIPPY providers for operating local HIPPY Programs. Sub-agreements with HIPPY providers shall require implementation of the HIPPY Program in accordance with

Department Agreement No. 25-L30 Page 5 of 33 the guidelines and standards developed by HIPPY US and by USF. The Contractor shall provide a draft sub-agreement to the DOE Contract and Project Managers for approval. The Contractor shall not enter into any sub-agreement until DOE has approved the submitted agreement.

2.2 Each site that provides a HIPPY Program shall have at least one (1) full-time HIPPY coordinator who will oversee the day-to-day operation and shall be responsible for the effective and efficient implementation of the HIPPY Program.

Each coordinator shall be directly responsible for a maximum of 180 children. The HIPPY coordinator's responsibilities shall include but are not limited to:

2.2.1 Recruit and select eligible HIPPY children/families and Home Visitor staff.

2.2.2 Train and supervise Home Visitor staff, which includes planning and executing appropriate staff development plans.

2.2.3 Plan and execute parent group meetings that include the provision of an enrichment activity and may include role-playing.

2.2.4 Maintain accurate and efficient record-keeping, data collection, and reporting systems.

2.2.5 Keep a current updated list of community resources and make referrals for families and staff, as needed.

2.2.6 Represent the HIPPY Program within the community.

2.2.7 Train Home Visitor staff on using the HIPPY curriculum during an initial site visit and on a weekly basis by role play.

2.2.8 Maintain a minimum of six (6) group meetings annually to provide an opportunity for parents to meet each other and receive support and information from the coordinator and other community resource people.

Group meetings enable parents to:

2.2.8.1 Learn from and support one another.

2.2.8.2 Reduce geographic or social isolation.

2.2.8.3 Receive important information about the school, community or other issues that impact them.

2.2.8.4 Learn about child development and parenting techniques, skills, and other vital topics such as health-related topics.

2.2.8.5 Develop new relationships and build social networks.

2.2.8.6 Share common issues and discuss solutions to problems.

2.3 The HIPPY coordinator shall hire Home Visitors and are encouraged to prioritize the hiring of Home Visitors who are former HIPPY parents and meet the qualification criteria as outlined in the HIPPY Program MGRA (Attachment 1).

HIPPY Home Visitors shall work directly with parents on how to use the HIPPY curriculum with children during home visits. The Home Visitors' responsibilities shall include but are not limited to:

2.3.1 Recruitment of families, enrollment of families into the program, consenting of children for the Longitudinal Study, administration of evaluation surveys and assessments, and adhering to all data collection protocols and requirements, including the review of data for completeness and accuracy.

2.3.2 Delivering the services to participating parents on a weekly basis through home visits and group meetings. The first home visits each program year are meant for recruiting new families, providing them with a comprehensive understanding of the program, and obtaining intake information for the application process.

Department Agreement No. 25-L30 Page 6 of 33

2.3.3 Delivering HIPPY services to parents primarily in the parents' homes weekly. Home Visitors also provide services in a group meeting setting.

In this role, Home Visitors provide support within their communities to parents of similar backgrounds who face similar life challenges. The HIPPY model is designed to use and support paraprofessional Home Visitors.

2.3.4 Executing and delivering the curriculum materials through home visits for the first four (4) to six (6) weeks as the parent. Home Visitor staff must be well prepared to engage their assigned parents in role play in a manner that supports the parents growing knowledge and skills. Home Visitors shall instruct assigned parents in the effective use of the curriculum by role playing each activity packet on a weekly basis.

2.3.5 Meeting with parents in their homes or other locations as necessary for one-on-one training. Each Home Visitor shall serve from 10 to 15 children (parttime/20 hours) or 15 to 25 children (full-time/35-plus hours) during an annual 30-week period. HIPPY recruits Home Visitors from parent participants, and they will serve a cohort of parents with children the same age as their own.

2.3.6 Recording data about the participating families and tracking their progress using the REDCap Mobile Application.

3.0 Operation of HIPPY program services

3.1 Administration

The Contractor shall provide HIPPY Program services in Florida annually to a minimum of 1,000 eligible children ages two (2) through five (5) years of age.

Participating parents must meet at least one (1) of the eligibility requirements set forth in Section E. Manner of service provision, subsection 1.0, Participant Eligibility.

3.1.1 The Contractor shall review a random selection of 30% of participant eligibility eligibility documentation from each HIPPY provider.

3.1.2 The Contractor shall enter demographic data of children enrolled in the HIPPY Program in the REDCap system or other compatible data collection system.

3.1.3 The Contractor shall use the approved HIPPY curriculum, which has an emphasis on cognitive development that parents use to prepare their children (ages two (2) through five (5)) for school. The curriculum is 30 weeks of activities for parents to use in instructing their children and is available in English and Spanish.

3.1.4 The Contractor shall review accuracy of back-up documents submitted for payment and process invoice payments to sub-agreements monthly.

3.1.5 The Contractor, in conjunction with the site coordinator, shall manage a functioning local HIPPY Advisory Committee. The HIPPY Advisory Committee provides advice, support, and guidance to the coordinator regarding funding opportunities and strategies to increase public awareness of the HIPPY Program in the local community and identify potential collaborators. The Contractor shall submit agendas, sign-in sheets, to the DOE Project and Contract Managers.

3.1.6 The Contractor shall serve as a liaison between HIPPY sites and ELCs and RCMA.

Department Agreement No. 25-L30 Page 7 of 33

3.1.7 The Contractor shall provide HIPPY eligibility criteria for families and children to the ELCs and RCMA.

3.1.8 The Contractor shall collaborate with the ELC and RCMA to identify families who might enroll in the HIPPY Program. The local HIPPY site will contact families referred by the ELCs or RCMA within five (5) business days from the date of referral to complete the HIPPY eligibility application. Families who meet the HIPPY eligibility requirements will be enrolled if and when there are vacancies.

3.2 Training and technical assistance

The Contractor shall provide training and technical assistance to HIPPY providers and staff at a minimum:

3.2.1 The Contractor shall coordinate, attend, and conduct HIPPY Orientation Training(s) either separately or combined for three (3) regions (North, Central and South) with HIPPY staff (coordinators and Home Visitors).

The purpose of the trainings is to align individuals implementing the HIPPY Program on topics that enable participants to be successful in delivering HIPPY or using the tools required for success as a HIPPY home visitor, coordinator, supervisor, or financial support. The Contractor shall submit agenda(s), sign-in sheets, presentation (if applicable), and evaluation summary to the DOE Project and Contract Managers.

3.2.2 The Contractor shall coordinate, attend, and conduct a minimum of two (2) faceto-face HIPPY coordinators meetings. The coordinators meeting shall, at a minimum, allow HIPPY provider representatives to share information and include presentations to enhance professional growth and development. Presentations shall, at a minimum, provide support to coordinators with the day-to-day operations of their HIPPY Programs, and provide activities that will foster more parent engagement in their children’s education and preparation for school. The Contractor shall submit an agenda, sign-in sheets, and presentation (if applicable) to the DOE Project and Contract Managers.

3.2.3 The Contractor shall conduct a minimum of two (2) face-to-face HIPPY Professional Development trainings for three (3) regions in Florida (North, Central and South) either separately or combined. The Contractor shall submit, sign-in sheets, and training materials to the DOE Project and Contract Managers.

3.2.4 The Contractor will maintain knowledge of new and innovative best practices in early learning and education, home visiting, and family support, via participation in local or national conferences. Examples are the HIPPY US National Conference, HIPPY Affiliate Conferences, National Home Visiting Summit, Parents as Teachers Conference, National Association for the Education of Young Children (NAEYC) or Florida Association for the Education of Young Children (FLAEYC), National Black Child Development Institute (NBCDI), or other related conferences to promote the HIPPY Program or goals outlined in this agreement.

3.3 Outreach and public relations

The Contractor shall conduct at least six (6) outreach activities per fiscal year that might include, but is not limited by, any of the following:

Department Agreement No. 25-L30 Page 8 of 33

3.3.1 Presentations at national, state, and local conferences, workshops, and other forums to disseminate information about HIPPY.

3.3.2 Develop working agreements with community partners in order to expand opportunities for the HIPPY Program and its participants.

3.3.3 Coordinate with ELCs and RCMA and other community organizations to promote the HIPPY Program to include informational HIPPY packets for distribution to families the ELC and RCMA has identified for HIPPY services.

3.3.4 Maintain a website specific to HIPPY.

3.3.5 Maintain a presence on social media.

3.3.6 Share success stories and other outcomes of the HIPPY Program with stakeholders.

3.4 Monitoring HIPPY model

3.4.1 The Contractor shall monitor each HIPPY site through site visits that include, but are not limited to, staff meeting observations, home visit observations or reviewing a random selection of family files. Monitoring tasks shall include but are not limited to:

3.4.1.1 Verify actual use of current HIPPY curriculum by reviewing Pull

Pages from parent files.

3.4.1.2 Observe role play method of instruction by HIPPY staff to ensure appropriate "Keys to Role Play" during staff meetings and home visits.

3.4.1.3 Ensure each child shall receive his/her own set of curriculum materials.

3.4.2 The Contractor shall monitor the delivery method of the HIPPY curriculum during site visits by home visit observations, group meeting observations or review of program records. Monitoring tasks include but are not limited to:

3.4.2.1 Monitor HIPPY Home Visitors to ensure that they follow the standard format of home visits rapport, review, role play, referrals, and reminders.

3.4.2.2 Review records to verify that the HIPPY coordinator conducts three (3) supervisory home visits annually with each HIPPY Home Visitor.

3.4.2.3 Review parent group meeting agendas and signature sheets to verify that HIPPY coordinators conduct a minimum of six (6) group meetings per year.

3.4.3 The Contractor shall review the role and qualifications of HIPPY staff during monitoring visits via interviews with HIPPY staff or review of program records. Monitoring tasks include but are not limited to:

3.4.3.1 Verification that HIPPY coordinators meet the qualification guidelines of the current HIPPY MGRA. Review records to verify that each HIPPY coordinator is responsible for a maximum of 180 children.

3.4.3.2 Verify HIPPY coordinators are dedicated full-time to HIPPY or appropriate staff covers coordinators' tasks (such as Supervisor or trained Assistant Coordinator).

Department Agreement No. 25-L30 Page 9 of 33

3.4.3.3 Verify HIPPY Home Visitors are HIPPY parents, former HIPPY parents, or are knowledgeable of the language and culture of the community served.

3.4.3.4 Review records to verify that HIPPY coordinators assign Home Visitors the appropriate caseload of children (maximum of 15 for part-time, up to 20 hours per week; maximum of 25 for full time, up to 40 hours per week).

3.4.4 The Contractor shall monitor each HIPPY provider site by using the HIPPY US MGRA standards for quality HIPPY Programs to coordinate/conduct an on-site visit per contract for the purpose of ensuring that the HIPPY Program model is being implemented with fidelity and that the implementation complies with the various components of the HIPPY US model guidelines including, but not limited to: home visits, group meetings, role playing, staffing, and use of curriculum. Sites completing a HIPPY US accreditation visit will participate in a desk audit completed by the Contractor. The Contractor shall submit site visit reports to the DOE Contract and Project Managers.

3.4.5 The Contractor shall monitor the administration of the HIPPY Program by HIPPY providers/coordinators via interviews with HIPPY staff or program records. Monitoring tasks include but are not limited to:

3.4.5.1 Review records and verify that HIPPY staff receives 15 hours of annual training related to job responsibilities.

3.4.5.2 Review record-keeping system for organization, efficiency, and maintenance of confidentiality of personal information.

3.4.5.3 The Contractor shall monitor site visits, generate site visit reports, and submit to the DOE Contract and Project Managers.

3.4.5.4 Review agendas and signature sheets of the local HIPPY Advisory Committee to verify participation and attendance.

3.5 Conduct evaluation studies

The Contractor shall conduct surveys, assessments, a periodic HIPPY longitudinal evaluation, and maintain data for the five (5) prior fiscal years of the state-funded HIPPY Program. The surveys and assessments will measure parent and child outcomes at the time they start the HIPPY Program and growth made while in the HIPPY Program. The longitudinal evaluation will measure the long-term effectiveness of the HIPPY Program on former participants’ school outcomes (e.g., school attendance, grade promotion, kindergarten school readiness scores, and third-grade reading and math scores). Evaluations shall include, but are not limited to:

3.5.1 Screen parent consent forms for accuracy and prepare data in the format the DOE’s Florida Education Data Warehouse requires.

3.5.2 Prepare files based on DOE’s Florida Education Data Warehouse protocol and submit requests for school performance data for children.

3.5.3 Download files received from DOE’s Division of Accountability, Research and Measurement (ARM) office, from the Florida Education Data Warehouse, with school performance data and ensure data remains secure and

Department Agreement No. 25-L30 Page 10 of 33 accessible to authorized researchers.

3.5.4 Analyze the school performance data provided by ARM.

3.5.5 The Contractor shall provide this report to the DOE Contract and Project

Managers for review and approval, prior to submitting for publication or distributing findings.

F. Contractor’s Responsibilities:

1. Services delivery documentation: The Contractor shall maintain records documenting the total number of children and names (or unique identifiers) of children to whom the Contractor provided services, sufficient for an audit trail documenting services provision as well as subcontract payment documents.

2. Purchases made from outside vendors (including supplies, equipment, training materials, and travel costs incurred in connection with this contract) shall be supported by paid invoices or receipts and copies of canceled checks, if available.

3. The Contractor shall comply with all provisions of the Americans with Disabilities Act (ADA).

This includes provisions referencing both employment, public service agencies, and telecommunications (Titles I, II, and IV) as well as any other applicable provision. All reports and documents requested by and submitted via electronic submission to the DOE, shall be in SFTP format, and compliant with Section 508 of the United States Workforce Rehabilitation Act of 1973.

4. The Contractor shall comply with all confidentiality laws pertaining, but not limited to, personally identifiable educational records, as defined in the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. 1232g, and its implementing regulations in 34 C.F.R. Part 99, that are exempt from public disclosure pursuant to sections 1002.22, 1002.221, and 1002.225, Florida Statutes; and information that is otherwise confidential under Florida law and therefore exempt from public disclosure pursuant to Chapter 119, F.S.

G. Department Responsibilities:

1. The Department shall assign a Contract and Project Manager to serve as point of contact between the Contractor and the DOE.

2. The Department shall provide instruction to the Contractor regarding management of funds this Contract provides, and regarding DOE standards for program quality as required. The Contractor agrees to comply with the instruction from DOE.

3. The Department Contract or Project Manager shall be available to meet with the Contractor on an as-needed basis to discuss ongoing program activities.

4. The Department Contract and Project Managers shall determine, at its discretion, what constitutes acceptable services or reports this Contract sets forth.

5. The Department Contract Manager shall receive and provide written approval of reports and deliverables pursuant to this Contract, before payment warrant is issued.

3. PROJECT PHASES AND DELIVERABLES

Deliverable Tasks/Activities Due Date Payment

1. One month of services and tasks listed in the Scope of Work

60 total months

The Contractor shall provide home instructional services in Florida annually to a minimum of 1,000 children ages two (2) through five (5) who meet eligibility criteria according to the guidelines outlined in sections E.1.0 and 3.1.

Monthly by the 25th day of the month following the end of the month of service.

Reimburse ment for allowable costs incurred in delivering services

Department Agreement No. 25-L30 Page 11 of 33

Deliverable Tasks/Activities Due Date Payment of deliverables for the HIPPY Program

The Contractor shall provide on-going services, training and technical assistance to all HIPPY Programs licensed through the USF Florida HIPPY T&TA Center according to the guidelines outlined in Section E.3.2

Evidence of completion:

The Contractor shall submit a monthly program report to the DOE Contract and Project Managers. The monthly report shall include sufficient detail of the Contractor's compliance with the service tasks and the performance measure identified herein and shall, at a minimum, include the following:

- Summary of activities related to

HIPPY Program model, administration, outreach, and monitoring.

- Number of eligible participants in the HIPPY Program and number of eligible clients on a waitlist by families and children.

- Geographic location of recipients by county.

- Verification that Contractor staff has confirmed with all sub-agreement, on a monthly basis, that all client eligibility requirements have been satisfied.

- Summary of any technical assistance visits conducted.

- Summary, agenda, sign-in sheets, and training materials of any training conducted.

- Summary and listing of all sub-agreement and the results/status of monitoring activities for each program.

- Summary, agenda, sign-in sheets, and presentation (if applicable) of HIPPY coordinators meeting (as applicable).

- Summaries, agendas, sign-in Sheets, and training materials of activities related to regional HIPPY trainings.

- Copies of sub-agreement invoices with the monthly invoice.

Department Agreement No. 25-L30 Page 12 of 33

Deliverable Tasks/Activities Due Date Payment to DOE Project and Contract Managers.

2. Outreach The Contractor shall provide a summary of outreach and public relations efforts as outlined in Section E.3.3.

Evidence of completion:

Submit a statement on the monthly program report to DOE Contract and Project Managers to include outreach activities that took place or are continuing during each month. The statement could include:

- Presentations at national, state, and local conferences, workshops, and other training forums.

- Develop working agreements with community partners to expand opportunities for the HIPPY Program and its participants.

- Coordinate with ELCs and RCMA and other community organizations to promote the HIPPY Program to include informational HIPPY packets for distribution to families the ELC and RCMA has identified for HIPPY services.

- Maintain a website specific to HIPPY.

- Maintain a presence on social media.

- Share success stories and other outcomes of the HIPPY Program with stakeholders.

Monthly by the 25th day of the month following the end of the month of service.

Reimburse ment for allowable costs incurred in delivering services with the monthly invoice.

3. Monitoring The Contractor shall monitor each HIPPY site as outlined in Section E.3.4.

Evidence of completion:

- Submit completed HIPPY US site visit reports including Program Improvement Plans (as applicable) to DOE Contract and Project Managers.

- Submit site visit report and verify all site visits – completed 50% of site visits by March 31 and 100% of site visits completed by June 15 each fiscal year.

March 31 and

June 15 of each fiscal year

N/A

Department Agreement No. 25-L30 Page 13 of 33

Deliverable Tasks/Activities Due Date Payment

4. Evaluation Studies The Contractor must conduct at least one (1)

HIPPY longitudinal evaluation per five (5) prior fiscal years as outlined in Section E.3.5.

Evidence of completion:

- Evidence of request for school readiness data made to the Florida Education Data Warehouse. This may be a copy of the sent email.

- On the monthly program report, provide the number of first time HIPPY participants who consented to Florida HIPPY Longitudinal Study (FHLS).

Annually at the end of each fiscal year, no later July 25

N/A

5. Annual report The Contractor shall annually submit the cumulative summary of the Contractor's activities over the 12-month period of each fiscal year. The summary must include, at a minimum:

- A summation of the 12 monthly reports for the year.

- An explanation of any problems or delays encountered and how they were resolved.

- Results of regional HIPPY trainings evaluation.

- Summary of results from surveys and/or assessments administered to HIPPY staff or participants.

Annually at the end of each fiscal year, no later July 25

N/A

6. Certified Minority Business Report

The Contractor shall submit to the DOE Contract and Project Managers a Certified Minority Business Report, incorporated as Attachment 2. The Contractor shall report all small, minority, women, and service-disabled veteran business enterprise subcontractors, identifying the name, address, type of certification and dollar amount of the Minority Business Enterprise (MBE).

Due by the 25th of the month following the end of the first service month, each FY of the contract. If there were zero MBE contractors, then submit the report as zero.

The MBE report will not be due again until there was a MBE contractor used.

N/A

4. FINANCIAL CONSEQUENCES

If the Contractor fails to meet the minimum level of service or performance identified, the Department will be injured as a result thereof. If the requirements are not timely and satisfactorily performed, the Contractor shall be subject to one or more of the financial consequences listed. The

Department Agreement No. 25-L30 Page 14 of 33 contract manager shall periodically review the progress made on the activities and deliverables. If the Contractor fails to meet and comply with the activities/deliverables established or to make appropriate progress and they are not resolved within two weeks of written notice; the contract manager may approve: (1) withholding of payment until the deficiency is cured, (2) request the contractor redo the work, or (3) a reduced payment by the rate established under this contract. The contract manager must assess one or more of the financial consequences based on the severity of the failure to perform and the impact of such failure on the ability of the contract to meet the timely and desired results. These financial consequences shall not be considered penalties. The Department; at its sole discretion, may offer the Contractor an extension for any listed tasks, timelines, or deliverables during which the indicated financial consequences shall not apply.

Notification of any extension shall be provided to the Contractor in writing. If financial consequences are imposed and due; the Department may offset the financial consequences from the next invoice or from the final retained payment, or require separate payment. Any payment made in reliance on the Contractor's evidence of performance; which evidence is subsequently determined to be erroneous, will be immediately due as an over payment.

5. PAYMENT

A. This is a cost-reimbursement Contract, the total amount to be paid under this contract shall not exceed $19,500,000.00 ($3,900,000.00 each fiscal year.)

1. The Contract price is all-inclusive and the Department will not compensate the Contractor any other amounts related to contract performance.

2. The Contractor agrees to provide the services described in the Scope of Work per the terms and conditions specified in the Contract and at the quantities and costs detailed in Contractor’s approved budget.

3. The State of Florida and the Department’s performance and obligation to pay under this Contract is contingent upon an annual appropriation by the Legislature and availability of any and all applicable funds.

B. Invoice Requirements

1. The Contractor shall provide the Department’s Contract Manager invoices in accordance with the requirements of the State of Florida Reference Guide for State Expenditures.

2. Invoices must:

a. Be legible and clearly reflect the goods and services provided in accordance with the Contract terms for the invoice period. Payment does not become due until the invoiced deliverables and evidence of completion are approved and accepted, in writing, by DOE’s Contract Manager.

b. Contain the Contractor’s name, address, federal employer identification number or other applicable Contractor identification number, Contract number, invoice number, and the invoice period. The Customer or the State may deem necessary and require additional information from the Contractor to process the invoice.

c. Be submitted with the deliverable, on or by the 25th of the month due or otherwise noted, and in accordance with the time requirements specified in Section 3. Project Phases and Deliverables.

d. Be submitted by the Contractor including all invoices and expenditure reports to the DOE Contract Manager at OELContractInvoices@del.fldoe.org

e. Be originally signed in either paper or electronic format and include the following attestation of the goods and services provided for the invoice period (2CFR § 200.415 required certifications):

By signing this invoice, I certify to the best of my knowledge, belief that the invoice is true, complete, and accurate, and the expenditures, disbursements and cash receipts mailto:OELContractInvoices@del.fldoe.org

Department Agreement No. 25-L30 Page 15 of 33 are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise.

C. Invoice Payment

1. The Department shall make payment according to s. 215.422 and s. 287.0585, F.S., which govern time limits for payment of invoices.

2. The Department shall pay the Contractor for documented services delivered per the terms and conditions set forth in the scope of work at the rates listed in Section 5. E. Budget Table, as approved by the Department’s Contract Manager.

3. Section 3. Project Phases and Deliverables and Section 5. E. Budget Table both describe the specified activity to which each amount pertains and the criteria under which the Contractor earns portions of the amount that is set aside.

4. The Department’s Contract Manager will review, approve, and submit approved invoices for payment.

5. The State of Florida's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Legislature.

D. Technical Adjustments

The Department may authorize budget revisions, otherwise known as Technical Adjustments, under the terms of this contract. The Contractor must obtain written approval from the Department’s Contract and Project Manager prior to making changes in or between line items of the approved Contract Budget. The Department may allow such changes by prior written approval if all of the following conditions are met:

1. The change does not decrease or increase the original dollar amount of the contract budget for the FY in which said change occurs.

2. There is another line item in the Contract’s budget from which funds can be moved without affecting the scope of work.

3. The change does not involve establishing a new line item.

4. The change does not increase or decrease the total Contract value.

Budget revisions that do not meet all the above conditions will require a properly executed Contract Amendment. The Department will not make such accommodations retroactive to a date prior to the execution date of the properly executed amendment.

The Department reserves the right to decline any request for a Technical Adjustment if the requests become excessive, meaning more than two (2) requests per quarter, per fiscal year.

This Space was Intentionally Left Blank

Department Agreement No. 25-L30 Page 16 of 33

E. Budget Table for Fiscal Years 2024-2029

Total Category-T&TA Center - Salary Annual Salary % Effort Project Salary Jordan, Tracy Director 104,077.17 0.60 62,446.00$ 62,446.00$ Lanns Clarke, Lidia Associate Director 90,323.12 0.98 88,517.00$ 88,517.00$ Collier, Karen Project Coordinator 65,442.07 1.00 65,442.00$ 65,442.00$ Davis, Jade Learning and Development Facilitator 71,027.26 0.97 68,896.00$ 68,896.00$ DeJesus, Maura Administrative Specialist 53,816.54 0.10 5,382.00$ 5,382.00$ Drobisz, Jack Database Administrator 91,499.18 0.20 18,300.00$ 18,300.00$ Gopaul, Miranda Learning and Development Facilitator 71,027.26 0.60 42,616.00$ 42,616.00$ Hendry, Sam IT Support 50,542.19 0.10 5,054.00$ 5,054.00$ Henley, Lorna Fiscal Analyst 83,352.45 0.15 12,503.00$ 12,503.00$ Jimenez, Claudia Sr. Social & Behavioral Researcher 59,410.40 0.80 47,528.00$ 47,528.00$ Lutz, Bob Web Management 81,029.28 0.10 8,103.00$ 8,103.00$ Mansilla, Ana Administrative Specialist 36,420.80 1.00 36,421.00$ 36,421.00$ Reyes, Janet Contract Management 103,005.41 0.02 2,060.00$ 2,060.00$ Vergaray, Diego Business & Fiscal Specialist 42,701.23 0.95 40,566.00$ 40,566.00$ Watson, Selecia Administrative Specialist 58,167.28 0.15 8,725.00$ 8,725.00$ Webster, Michelle Assistant Director 71,615.61 1.00 71,616.00$ 71,616.00$ Yampolskaya, Svetlana Research Associate Professor 119,772.92 0.25 29,943.00$ 29,943.00$

Salary Subtotal 614,118.00$ 614,118.00$ T&TA Center - Fringe Fringe Rate Jordan, Tracy 32.2% 20,108.00$ 20,108.00$ Lanns Clarke, Lidia 39.5% 34,964.00$ 34,964.00$ Collier, Karen 39.5% 25,850.00$ 25,850.00$ Davis, Jade 39.5% 27,214.00$ 27,214.00$ DeJesus, Maura 52.7% 2,836.00$ 2,836.00$ Drobisz, Jack 32.2% 5,893.00$ 5,893.00$ Gopaul, Miranda 39.5% 16,833.00$ 16,833.00$ Hendry, Sam 52.7% 2,663.00$ 2,663.00$ Henley, Lorna 39.5% 4,939.00$ 4,939.00$ Jimenez, Claudia 39.5% 18,774.00$ 18,774.00$ Lutz, Bob 39.5% 3,201.00$ 3,201.00$ Mansilla, Ana 52.7% 19,194.00$ 19,194.00$ Reyes, Janet 39.5% 814.00$ 814.00$ Vergaray, Diego 52.7% 21,378.00$ 21,378.00$ Watson, Selecia 52.7% 4,598.00$ 4,598.00$ Webster, Michelle 39.5% 28,288.00$ 28,288.00$ Yampolskaya, Svetlana 32.2% 9,642.00$ 9,642.00$

Fringe Subtotal 247,189.00$ 247,189.00$ T&TA Center - Expenses Domestic Travel Mtgs., Trgs., Confs., etc. 23,412.86$ 23,412.86$ Office Supplies Incl. Eval & Intvw costs 2,000.00$ 2,000.00$ Printing/Duplicating Incl. Training and assessment materials, Newsletter, Success Bklt, etc. 2,000.00$ 2,000.00$ Postage Postage & freight 2,000.00$ 2,000.00$ Speakers Conf/Trgs/Mtgs 2,000.00$ 2,000.00$ Training Materials - Supplies HIPPY Curriculum, flipcharts, folders, paper, ink, etc 2,000.00$ 2,000.00$ Training Materials - Evaluation Tools Assessments guide books, 2,000.00$ 2,000.00$ Outreach/PR Bags, pens, pencils, banner, etc. 2,000.00$ 2,000.00$ Equip & Room Rental Mtgs., Trgs., Confs., etc. 2,000.00$ 2,000.00$ Software Project Management 10,000.00$ 10,000.00$ Computer/Technology Laptops, peripherials, monitors, etc. 10,000.00$ 10,000.00$ Assessments 40,000.00$ 40,000.00$ Accredidation Site accredidation 10,000.00$ 10,000.00$

Expenses Subtotal 109,412.86$ 109,412.86$ Subcontracts Counties Served Children Bradenton - Step Up Suncoast Manatee, Hardee 125 316,500.00$ 316,500.00$ Gainesville - School Board of Alachua County Alachua 60 160,800.00$ 160,800.00$ North Lauderdale - Family Central, Inc. Broward, Miami-Dade, Palm Beach 335 894,105.00$ 894,105.00$ Ocala - School Board of Marion County Marion 63 90,750.00$ 90,750.00$ Port St. Joe - North FL Child Dev., Inc. Franklin, Gulf, Liberty, Calhoun 157 408,500.00$ 408,500.00$ Sarasota - Safe Children Coalition, Inc. Sarasota 115 310,500.00$ 310,500.00$ Starke - Bradford County School District Bradford 50 131,000.00$ 131,000.00$ St. Pete/Clearwater - R' Club Child Care Inc. Pinellas 120 300,000.00$ 300,000.00$ Viera - Central FL Child Health Program Brevard 75 200,000.00$ 200,000.00$

Subagreements Subtotal 1100 2,812,155.00$ 2,812,155.00$ Subtotal of Costs for T&TA Center 970,719.86$ 970,719.86$ Administrative Costs for T&TA Center (5%) 48,535.99$ 48,535.99$ Administrative Cost Bearing Portion of Subcontracts 2,743,565.85$ 2,743,565.85$ Administrative Costs on Subagreements (2.5%) 68,589.15$ 68,589.15$ Annual Total 3,900,000.00$ 3,900,000.00$ Total Budget 3,900,000.00$ 3,900,000.00$

Year 1

FY 24-25

HIPPY T&TA Center - University of South Florida - Budget Table FY 24-25

Department Agreement No. 25-L30 Page 17 of 33

Category-T&TA Center - Salary Annual Salary % Effort Project Salary Total Jordan, Tracy Director 107,199.49$ 0.60 64,320.00$ 64,320.00$ Lanns Clarke, Lidia Associate Director 93,032.81$ 0.98 91,172.00$ 91,172.00$ Collier, Karen Project Coordinator 67,405.33$ 1.00 67,405.00$ 67,405.00$ Davis, Jade Learning and Development Facilitator 73,158.07$ 0.97 70,963.00$ 70,963.00$ DeJesus, Maura Administrative Specialist 55,431.04$ 0.10 5,543.00$ 5,543.00$ Drobisz, Jack Database Administrator 94,244.16$ 0.20 18,849.00$ 18,849.00$ Gopaul, Miranda Learning and Development Facilitator 73,158.07$ 0.70 51,211.00$ 51,211.00$ Hendry, Sam IT Support 52,058.46$ 0.10 5,206.00$ 5,206.00$ Henley, Lorna Fiscal Analyst 85,853.02$ 0.15 12,878.00$ 12,878.00$ Jimenez, Claudia Sr. Social & Behavioral Researcher 61,192.71$ 0.80 48,954.00$ 48,954.00$ Lutz, Bob Web Management 83,460.15$ 0.10 8,346.00$ 8,346.00$ Mansilla, Ana Administrative Specialist 37,513.42$ 1.00 37,513.00$ 37,513.00$ Reyes, Janet Contract Management 106,095.57$ 0.02 2,122.00$ 2,122.00$ Vergaray, Diego Business & Fiscal Specialist 43,982.26$ 0.95 41,783.00$ 41,783.00$ Watson, Selecia Administrative Specialist 59,912.30$ 0.15 8,987.00$ 8,987.00$ Webster, Michelle Assistant Director 73,764.08$ 1.00 73,764.00$ 73,764.00$ Yampolskaya, Svetlana Research Associate Professor 123,366.11$ 0.25 30,842.00$ 30,842.00$

Salary Subtotal 639,858.00$ 639,858.00$ T&TA Center - Fringe Fringe Rate Jordan, Tracy 33.2% 21,354.00$ 21,354.00$ Lanns Clarke, Lidia 40.7% 37,107.00$ 37,107.00$ Collier, Karen 40.7% 27,434.00$ 27,434.00$ Davis, Jade 40.7%…