CN-370000-WQ150-T12.pdf

Funding Information:

Org. Code E.O. Object Code Budget Entity Appropriation

Category Grant # Project # Year Amount

Additional Funding Information attached on separate page.

Rev. 8/26/2020

STATE OF FLORIDA

DEPARTMENT OF ENVIRONMENTAL PROTECTION

Task Assignment This Task Assignment (TA) is entered into between the Parties named below, pursuant to Contract Number: .

1. TA Number: TA Completion Date:

TA Description:

2. Parties State of Florida Department of Environmental Protection (Department)

Department Project Manager: Department Project Manager Phone:

Contractor Name: (Contractor ) ntractor’st ’s Project Manager: ontractor’s t’s Project Manager Phone:

3. Project Number:

(If different from TA Number)

Project Location(s):

Project Name:

4. As consideration for the services rendered by Contractor under the terms of this TA, the Department shall pay the Contractor on the following bases, up to the Total TA Value as indicated below:

Fixed Price:

Fixed Unit Rate: (Extended Price)

Cost Reimbursement:

Total TA Value:

5. The Parties agree to comply with the terms and conditions of the underlying the Contract, and the following attachments which are hereby incorporated by reference:

Attachment 1:

Additional Attachments (if necessary):

IN WITNESS WHEREOF, this TA shall be effective on the last date signed below.

State of Florida Department of Environmental Protection

CONTRACTOR Department Name:

Title: Secretary or Designee

(Authorized Signature) (Authorized Signature) Date:

Additional signatures attached on separate page.

WQ150

TA12 Expiration December 30, 2025

Statewide Annual Report (STAR) support for Total Maximum Daily Loads (TMDLs), Basin Management Action Plans (BMAPs), and Alternative Restoration Plans

Diana Turner 850-245-8825 Contractor Wildwood Consulting Contractor

Contractor Tiffany Busby Contractor 904-797-2721

Contractor Contractor

✔ $ 346,767.14

$ 346,767.14

Scope of Work

Wildwood Consulting Contractor Tiffany Busby

President

2/19/2024

Tiffany L. Busby Digitally signed by Tiffany L. Busby Date: 2024.02.19 16:11:59 -05'00'

Adam Blalock

Adam Blalock Digitally signed by Adam Blalock Date: 2024.02.20 14:48:42 -05'00'

2/20/2024

3730301000 QK 131300 37300100 088964 WQ150 23 $ 346,767.14

ATTACHMENT 1

WQ150 – TASK ASSIGNMENT 12

STATEWIDE ANNUAL REPORT (STAR) SUPPORT FOR TOTAL MAXIMUM DAILY

LOADS (TMDLS), BASIN MANAGEMENT ACTION PLANS (BMAPS), AND

ALTERNATIVE RESTORATION PLANS

Execution of Task Assignment 1 through December 30, 2025

BACKGROUND

The following scope of work details the services that WILDWOOD CONSULTING, INC.’s staff will provide to the Florida Department of Environmental Protection (DEP). It includes the provision of preliminary meeting facilitation services, database development, metrics database maintenance and outputs, policy discussions and documentation, and statewide programmatic support for development of the Statewide Annual Report (STAR); specifically, for the BMAP, TMDL, and Alternative Restoration Plan sections of the report. These statewide efforts include time to participate in weekly staff calls with the Section Administrator and the Basin Coordinators.

This estimate covers support needed from task assignment execution 30, 202 .

The DEP TMDL Program evaluates water bodies across the state to identify water quality impairments resulting from pollutants of concern (e.g., nitrogen and phosphorus, bacteria, and metals). The process establishes a maximum pollutant load for the water body and sets load reduction goals for the specific pollutant(s) of concern. While BMAPs are the primary implementation approach for TMDLs, other alternatives may be more appropriate for specific water bodies, based on the stage of the TMDL process, the number of stakeholders who are pollutant contributors, as well as the extent of local activities and their preferences.

Reasonable Assurance (RA) (4b) Plans can be used in lieu of a TMDL and a BMAP if there is adequate information to establish a reduction target and sufficient pollutant reduction efforts in place to forego setting a TMDL. While an RA Plan is based on a target other than a TMDL, the plan is still a very detailed description of the projects and activities (present and future) to restore the water body and will not be accepted by the DEP unless there is a demonstration that the efforts described will be carried out. In this respect, the development of a RA Plan with local stakeholders is very similar to the process used to develop a BMAP, and the documents have similar components. DEP coordinates with stakeholders on the development of RA Plans together with local stakeholders and reinforces the goals of meeting the water quality target and demonstrating the ability to implement the RA Plan, both of which are essential for U.S. Environmental Protection Agency (EPA) approval.

If the water body is not yet verified as impaired, a Pollutant Reduction Plan, also known as a 4e Plan, is an option if there is local interest in implementing a sufficient level of reductions and further monitoring of the water body’s response to the implemented measures. These plans are initiated at the local level and can involve one or many stakeholders. Not all the pollution sources need to be involved in the plan’s production as long as there are adequate efforts to achieve sufficient reductions and to provide data on the water body’s response.

The STAR fulfills Section 403.0675, Florida Statutes (F.S.), detailing the status of TMDLs, BMAPs, alternative restoration plans, minimum flows or minimum water levels (MFLs), and recovery or prevention strategies. Efforts in the development of the annual report include database development, metrics database maintenance and outputs, WILDWOOD CONSULTING, INC. provides a combination of facilitation and BMAP support services. The rest of this section identifies the specific services provided and highlights the efforts needed. The Task budget identifies the maximum effort for the task.

SCOPE OF WORK

To include the following positions and accepted Wildwood Consulting, Inc. rates: (a) Principal $170.41, (b) Senior Program Manager $180.08, (c) Program Manager $169.62, (d) Project Manager $112.45, (e) Scientist I $110.91, and (f) Administrative Assistant $56.11. For subcontractor TetraTech, the following positions and accepted rates are: (a) Senior Program Manager $200, (b) Senior Project Manager $150, (c) Scientist III $130, (d) Scientist I $80. As indicated in the contract for Renewal Year 3, the Wildwood Consulting rates for the following positions increase: (a) Principal $175.53, and (b) Project Manager $115.82. The following Tetra Tech rates will also increase in October 2024: (a) Senior Project Manager $225, (b) Scientist III $145, and Scientist I $95.

STAR Statewide support: This effort includes drafting presentations, issue papers, white papers;

and other materials for stakeholder meetings to support evaluations for DEP management or stakeholder meetings for topics such as understanding the basin, allocation strategy recommendations, project acceptance criteria, or alternative strategies; participation in weekly DEP meetings and support for program management and coordination of efforts across the state to ensure our facilitation and technical support are consistent across basins and compatible with other DEP efforts; and development of databases to support program implementation.

The task budget identifies the maximum effort for the task.

TASK 1 – STAR SUPPORT FOR BMAPS AND TMDLS/STATEWIDE

SUPPORT

WILDWOOD CONSULTING, INC.’s staff will provide meeting facilitation services, policy planning, database development, metrics database maintenance and outputs, and state-wide programmatic support. These services include evaluations and implementation support to DEP in advising staff on other BMAP processes and basins. Efforts include drafting presentations, issue papers, white papers, and other materials for stakeholder meetings or supporting evaluations for DEP management on topics such as understanding the basin, allocation strategy recommendations, project acceptance criteria, or alternative strategies when a BMAP is not appropriate [RA Plans (4b Plans) or Pollutant Reduction Plans (4e Plans) in basin-specific areas]. The task includes participation in weekly DEP teleconference/virtual meetings and support for program management and coordination of efforts across the state to ensure our facilitation and technical support is consistent across basins and compatible with other DEP efforts.

Staff hours are based upon support for up to one hundred forty-four (144) DEP staff coordination teleconference/virtual meetings and two in-person meetings, presentation(s) or meetings to support programmatic and statewide activities. These activities will be conducted for individual basins and are to be done in coordination with DEP staff and others as identified by DEP. Typical activities include the following, but each activity may not be done in each basin.

Facilitation, programmatic support, and management, including providing support for DEP on:

Support database development for STAR, including support for the Division of Environmental Assessment and Restoration (DEAR) Restoration Project Collection Portal and BMAP metrics database maintenance and outputs;

Support for the data visualization of STAR;

Improving stakeholder and public involvement in the BMAP process;

Providing guidance on technical aspects of BMAP activities (e.g., allocation strategies, pollutant load reductions associated with urban best management practices);

Providing recommendations for future portal, BMAP metrics, and data visualization;

Support for the Access database of projects and conversion to Excel format, as needed.

Participating in meetings to support evaluations for DEP management on topics such as project acceptance criteria, or alternative strategies when a BMAP is not appropriate or preferable (4e evaluations and RA Plan documents in basin-specific areas);

Providing progress and status reports to DEP, as needed; and Participating in special topic discussions with DEP staff.

Deliverables and Timelines for Task 1/Performance Measures:

WILDWOOD CONSULTING, INC. will invoice the DEP monthly for completed/submitted deliverables as discussed below. Invoices must be accompanied by logs documenting hours spent on each subtask for the personnel categories being invoiced. The level of statewide programmatic support and stakeholder group organization for the above subtasks are related to support needed for routine staff meetings and programmatic support. Deliverable timeframes are stated below.

Draft Agendas – due at least 7 days prior to a meeting or conference call unless the meeting or call is scheduled less than 10 days prior to its occurrence. At a minimum, the draft agenda should be formatted correctly and contain the meeting location and time, items to be discussed, and a link to the FTP site for the particular project. Hours for the development of an agenda shall not exceed 40 hours.

Performance Measures: Department staff will review draft agendas and documentation and provide comment/revision as needed to ensure work performed in accordance with scope.

Draft Meeting Presentations – when directed by the DEP (PowerPoint presentations) due at least 3 days prior to the applicable meeting or conference call unless the meeting or call is scheduled less than 10 days prior to its occurrence. At a minimum, the draft presentation should be formatted using the standard DEP format and should contain items requested by the DEP. Hours for the development of a meeting presentation shall not exceed 45 hours.

Performance Measures: Department staff will review draft meeting presentations and provide comment/revision as needed to ensure work performed in accordance with scope.

Handouts – due at least 3 days prior to the applicable meeting or conference call unless the meeting or call is scheduled less than 10 days prior to its occurrence. Handouts should reflect the information provided by the DEP and may include modifying items used in other basins;

creating public-friendly explanations from technical documents, memos, or information from other agencies; and/or creating original items not previously produced in written form.

Handouts often receive extensive internal review and revision before use in a public meeting.

Hours for the development and editing of a handout shall not exceed 75 hours.

Performance Measures: Department staff will review handouts and provide comment/revision as needed to ensure work performed in accordance with scope.

Meeting Notes – due within 7 days of the applicable meeting or conference call. Hours for the production of a set of meeting notes shall not exceed 20 hours.

Performance Measures: Department staff will review meeting notes and provide comment/revision as needed to ensure work performed in accordance with scope.

Technical Documents – due as specified by the DEP’s Contract Manager or by a person authorized in Exhibit I. Hours for the production of a technical document shall not exceed 150 hours.

Performance Measures: Department staff will review technical documents and provide comment/revision as needed to ensure work performed in accordance with scope.

Staff Meetings – brief staff meeting notes will be provided to DEP’s Contract Manager or by a person authorized in Exhibit I no later than 3 days after meeting is held. Staff meeting notes should describe the date and time of the meeting and a brief description of any key action items. Hours for attendance and production for a set of staff meeting notes shall not exceed 20 hours.

Performance Measures: Department staff will review staff meetings and provide comment/revision as needed to ensure work performed in accordance with scope.

Teleconferences/Virtual Meetings – following any teleconference/virtual meeting with DEP and/or stakeholders, a brief e-mail that lists the items discussed will be sent to the person who assigned the work as authorized under Exhibit I. The e-mail will list the meeting purpose and any action items or major decisions from the meeting. Hours for a teleconference and the related email documentation shall not exceed 15 hours.

Performance Measures: Department staff will review teleconferences and provide comment/revision as needed to ensure work performed in accordance with scope.

Memos – due as specified by the DEP’s Contract Manager or by a person authorized in Exhibit I. Hours for the production of a memo shall not exceed 150 hours.

Performance Measures: Department staff will review memos and provide comment/revision as needed to ensure work performed in accordance with scope.

Meeting Facilitation – due as specified by the DEP’s Contract Manager or by a person authorized in Exhibit I. Meeting facilitation may include more than one discussion if one or more meetings are held in conjunction with one another, such as a one-on-one meeting preceding a larger group meeting. Effort may include travel planning, agenda review, notes and preparation of facilitation approaches, review of handouts and presentations, consultation with staff on meeting goals and issues, as well as travel to and from the meeting location, setting up and breaking down the meeting room, and facilitating the meeting itself. It should be noted that travel time may include driving eight hours or more hours each way to a meeting and may include more than one contractor travelling and supporting the meeting. Hours for the preparation, travel, and facilitation for a meeting shall not exceed 100 hours.

Performance Measures: Department staff will review meeting facilitation and provide comment/revision as needed to ensure work performed in accordance with scope.

Project Load Reduction Calculations – due as specified by the DEP’s Contract Manager or by a person authorized in Exhibit I. Hours to conduct project load reduction calculations for one stakeholder’s projects shall not exceed 75 hours per month.

Performance Measures: Department staff will review project load reduction calculations and provide comment/revision as needed to ensure work performed in accordance with scope.

Annual Progress Report Metrics – due as specified by the DEP’s Contract Manager or by a person authorized in Exhibit I. Hours to produce annual progress reports shall not exceed 250 hours per month.

Performance Measures: Department staff will review annual progress reports and provide comment/revision as needed to ensure work performed in accordance with scope.

As necessary, more specific deliverable dates may be established by the DEP for all activities defined under this Task. Specific work assignments, such as those listed above, shall be authorized by one of the DEP staff identified in Exhibit I of this task assignment. When a work assignment is authorized by one of these DEP staff, the Contractor shall send an email to that DEP staff person confirming the request and documenting the work to be performed, the timeline for completion, and the deliverables for the work assignment. The number of hours for each deliverable is subject to the limits established above. The DEP staff person shall respond with an email either confirming or requesting changes. The DEP staff person will keep copies of the emails to support approval of invoiced deliverables. Staff hours are estimated for participation of core staff in weekly staff meetings with DEP and for the preparation of progress reports or technical documents. Other reimbursable expenses may include copies and FedEx shipping, if needed. The effort is expected to be relatively constant throughout the task year and estimated level of effort is represented below:

Maximum Budget for Task 1: $346,767.14 Summary Budget for Task 1:

Personnel $345,967.14

Reimbursable Travel $ 800.00 Other Expenses $ 0

Schedule: Execution of Task Assignment 12 through December 30, 2025.

ASSUMPTIONS, CONSTRAINTS, AND LIMITATIONS

Task costs are based on the Contractor’s estimate of hours and rates (see attached budget).

However, the Contractor has the ability to modify the estimated number of hours for the positions listed in the task budget as long as the hourly rate per position is not exceeded and the total cost per task is not exceeded.

FINANCIAL CONSEQUENCES

No payment shall be made for unsatisfactory services or deliverables. In the event that services rendered are deemed unsatisfactory, the Contractor shall re-perform the work needed to ensure satisfactory service, at no additional cost to the Department. Failure to provide all services/deliverables, or failure to provide services/deliverables which are unsatisfactory, shall result in non-payment or termination of the Contract.

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EXHIBIT I

The individuals in the following positions, or their successors, are authorized to specify work assignments under this Task. Changes in individuals, including additional positions who may be required to specify work assignments, will be communicated in writing to the DEP Contract Manager and Contractor.

37000098 37910820 37020525 37020330 37010002 37010680 37010165 37002090 37020530 37011174 37010828 37020849 37010823 37010687