CN-370000-GC714-T47.pdf

TASK ASSIGNMENT NOTIFICATION FORM

DEP CONTRACT NO. GC714

Task Assignment Number: TA #47 (Scopes 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 13) Date: January 29, 2018 Contractor Name: York Risk Services Group, Inc.-Florida ____________________

Task Descriptions

For all scopes of the contract herein as part of each scope, the Contractor; York Risk Services Group (York) will index, scan, or insert into OCULUS and Quality Assure (QA) in OCULUS, all site specific documents generated or received during these tasks. York will provide reports to the Department of Environmental Protection (DEP) on all scopes of this Task Assignment as requested, and may include reports on eligibility status of all open discharges, reports on sites that have no assigned site manager, special projects status reports, administrative services hours documentation, most recent technical or task status of a program eligible discharge, a list of discharges that have been combined for cleanup purposes, amount of restoration funding cap spent and remaining for each eligible discharge, reports on deductibles due, payment plans, outstanding deductible payments, deductibles collections referred to DEP Finance and Accounting (F&A), Limited Contamination Assessment Report (LCAR) due, LCAR received but not yet approved, Petroleum Cleanup Participation Program (PCPP) referrals to the DEP District Office, numbers of contractors qualified, problems with qualifications, updated contractor information, utility payments past due, sites with minimum utility bills for 12 months, and utility discrepancies resolved, reports on sites scored, rescored, or Imminent Threat sites, site locations, well surveys, numbers of pages indexed and scanned for each scope, number of notification letters mailed, administrative services hours and projects to which hours are assigned, and other reports as requested to document work performed. In accordance with detailed instructions in DEP Contract GC714 (and supplemental guidance and instructions from the DEP Contract Manager) York will perform the following scopes of work, invoice the DEP monthly, and will be compensated in accordance with Attachment D-1 – Revised Rate Schedule.

Scope of Service #1 - Identify and Confirm Sites for Funding Eligibility $0.00. This Scope is no longer required.

Scope of Service #2 - OCULUS/Database File QA Review for three types designated below and a Site Manager Summary Report (SMSR). Perform a 100% complete quality assurance review (QA review) of any documents being inserted into OCULUS and an index review of documents already inserted into OCULUS regardless of the date created or inserted, and any changes made to the STCM database for accuracy and completeness. York will review site specific records in Storage Tank Contamination Application (STCM), Contractor Designation Form/Contractor Selection Sheet (CDF/CSS) tracking, and other DEP databases in order to prepare a final SMSR that includes site cleanup history. Prior to beginning this scope of work York shall submit the parameters of the queries being run to generate eligible sites for work to the DEP Contract Manager for approval. After receiving written approval of the query by the DEP Contract Manager York will generate a list of eligible sites for work and send the list to the DEP Contract Manager for approval. Work by York may only begin after receiving written approval by the DEP Contract Manager designating the eligible sites for QA review.

Scope of Services #2 Perform QA review on the three qualifying specific file types (Type 1 – 22 units @ $461.72 each, Type 2a - 22 units @ $383.15 each and Type 2b – 22 units @ $560.66 each). As defined in the DEP Contract GC714, Attachment C, including guidance dated February 18, 2013, in the quantities stated above for a total up to a maximum $30,921.66. The number of QA Reviews invoiced for Type 2b may not exceed 50% of the total number of QA reviews invoiced for each month. The number of units invoiced monthly in each category may vary above or below the monthly average for any one type of QA review but the total number of QA reviews in each category listed above may not be exceeded. Prior to beginning this scope of work York shall submit the parameters of the queries being run to generate eligible sites for work to the DEP Contract Manager for approval. After receiving written approval of the query by the DEP Contract Manager York will generate a list of eligible sites for work and send the list to the DEP Contract Manager for approval. Work by York may only begin after receiving written approval by the DEP Contract Manager designating the eligible sites for QA review.

Modified Scope of Services #3a – No Prior Site Owner Information - Bid Procurement Solicitation (BPS) and tracking up to 40 units @ $121.25 each up to a maximum of $4,850.00. Identify sites approved for state cleanup funding in the Petroleum Restoration Program (PRP) where no previous site owner information has been submitted and cleanup is not already assigned to a site manager in STCM. York will perform research to determine the current site owner and/or responsible party (owner/RP) and send out a BPS letter to the owner/RP with specified information in the letter provided by the DEP Contract Manager. This Scope will also include Low Score Assessment (LSA)/Springshed letters. York will track the sending and receiving of BPS letters and will research and re-send any letter returned as undeliverable. The PRP will generate a list of eligible sites by facility ID number and send the list to York for execution. York may only begin work after receiving the list of eligible sites from the PRP.

Modified Scope of Services #3b – Prior Site Owner Information - Bid Procurement Solicitation (BPS) and tracking up to 0 units @ $37.50 each up to a maximum of $0.00. Identify sites approved for state cleanup funding in the PRP where previous site owner information has been submitted and confirmed by York and cleanup is not already assigned to a site manager in STCM. This Scope will also include LSA/Springshed letters. York will perform research to update the current site owner and/or responsible party (owner/RP) and send out a BPS letter to the owner/RP with specified information in the letter provided by the DEP Contract Manager. York will track the sending and receiving of BPS letters and will research and re-send any letter returned as undeliverable. The PRP will generate a list of eligible sites by facility ID number and send the list to York for execution. York may only begin work after receiving the list of eligible sites from the PRP.

Task Assignment Number: TA #47 (Scopes 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 13) Date: January 29, 2018

Modified Scope of Services #3d – Follow-up - Bid Procurement Solicitation (BPS) and tracking up to 140 units @ $12.50 each up to a maximum of $1,750.00. If owner/Responsible Party (RP) does not respond to the initial BPS request within a specified time frame, York will send out a separate follow-up BPS letter. If no response is received to the follow-up letter York will prepare a referral package to the PRP for assignment. If the owner/RP cannot be identified, and if authorized by the DEP Contract Manager, York may be authorized to perform additional research. This Scope will also include LSA/Springshed letters.

Modified Scope of Services #3e – Processing and Tracking of Self Addressed Stamped Letters (including labor, postage and materials for the unit price of $2.50) up to 160 units @ $2.50 each up to a maximum of $400.00.

Modified Scope of Services #4 – Contractor Selection Sheet (CSS) Review and Tracking up to 55 units @ $121.25 each up to a maximum of $6,668.75. Process CSS’s submitted to the PRP to determine if they are valid and in conformance with the established guidelines. Concurrently York will confirm that the designated or assigned cleanup contractor is a current qualified contractor in the PRP and My Florida Market Place (MFMP). After review is completed York will prepare a referral package to the PRP for assignment of a site manager where appropriate. York will track all CSS’s received and reviewed throughout the process. York will update all necessary DEP databases with new information and notify the PRP of any ownership and/or address corrections or changes in the DEP STCM database. York will complete a CSS review package and send it to the PRP for site manager assignment. If a paper copy of the Site Cleanup/Contractor Proposal is received with a valid CSS it will be scanned and entered into OCULUS with the CSS. York will bill the Department at the rate of 0.24 per page scanned and submit these costs as a separate line item under Scope of Work 12. If both the CSS and Site Cleanup/Contractor Proposal are electronic submittals than both will be uploaded together into OCULUS. York will notify the DEP Team 5 Contract Manager and Team 5 contact person after uploading a valid CSS with proposal into OCULUS.

The CSS with the Site Cleanup/Contractor Proposal must both be received at the same time to be considered a valid submittal. Omission of either of these items will result in the CSS being invalid. If an invalid CSS is received, or a valid CSS is received without a proposal, York will record the CSS into OCULUS as invalid, not scan or upload the proposal, and notify the owner by letter, with copy to the contractor, that the CSS submittal was invalid and the entire package must be re-submitted. Copies of the letters will be uploaded into OCULUS with the invalid CSS. York will bill the Department at the rate of 12.50 per letter and submit these costs as a separate line item under Scope of Work 12.

Modified Scope of Services #4a – Site Access Agreement (SAA) Review and Tracking up to 75 units @ $121.25 each up to a maximum of $9,093.75. Process SAA’s requested by the PRP to gain permission to enter site properties. York will track all SAA’s sent and received throughout the process and update all necessary DEP databases with new site owner information and notify the PRP of any ownership and/or address corrections or changes in the DEP STCM database. York will also process and track SAA’s, and off-site SAA’s, generated by the PRP. York will complete a weekly SAA summary of the status of all SAA’s and send it to the PRP Contract Manager and other personnel as designated.

Modified Scope of Services #4b – Follow-up letters for Site Access Agreement letters; up to 510 units @ $12.50 each up to a maximum of $6,375.00. If owner/RP does not respond to the initial SAA request within a specified time frame, York will send out a separate follow-up SAA letter. If no response is received to the follow-up letter York will follow the PRP rescission process with the site manager and contact documentation, and when instructed by the PRP will proceed with modified scope of services 4d.

Modified Scope of Services #4c – Processing and Tracking of Self Addressed Stamped Letters (including labor, postage and materials for the unit price of $2.50) up to 510 units @ $2.50 each up to a maximum of $1,275.00.

Modified Scope of Services #4d – Rescission Letters; up to 0 units @ $37.50 each up to a maximum of $0.00. Rescission Letters will be sent when authorized by the PRP with tracking by York to include site owners, RP’s, and, if necessary, the referral to the Office of General Counsel and progress thereof.

Modified Scope of Services #4e – Processing and Tracking of Certified Mail Letters (including labor, postage and materials for the unit price of $13.50) up to 510 units @ $13.50 each up to a maximum of $6,885.00.

Task Assignment Number: TA #47 (Scopes 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 13) Date: January 29, 2018

Modified Scope of Services #4f – Contractor Selection Sheet – Low Score Site Initiative (CSS-LSSI) Initial Letter and Tracking up to 5 units @ $121.25 each up to a maximum of $606.25. York will process CSS-LSSI letters requested by the PRP to obtain LSSI Proposals.

York will track all letters sent and correspondence received throughout the process and complete a weekly summary of the status of all Letters and send it to the PRP Team 5 Contract Manager and other personnel as designated.

Modified Scope of Services #4g – CSS-LSSI Follow-Up Letter and Tracking up to 0 units @ $12.50 each up to a maximum of $0.00.

York will process CSS-LSSI Follow-Up letters requested by the PRP to obtain LSSI Proposals. York will track all letters sent and correspondence received throughout the process and complete a weekly summary of the status of all Letters and send it to the PRP Team 5 Contract Manager and other personnel as designated.

Scope of Service #5 – Site Deductible Solicitation and Tracking up to 50 units @ $121.25 each up to a maximum of $6,062.50. For sites that are identified by York within site score cleanup funding range that have required deductibles due, York will generate a list of eligible sites, including facility ID number and site score, and send the list to the DEP Contract Manager and request approval to solicit the deductible due, with deadlines, from the owner/RP, and track receipt. Work by York may only begin after receiving written approval of the site by the DEP Contract Manager. York will provide the query and parameters upon request of the PRP for QA/QC purposes. If there is no resolution York will prepare a referral packet through the DEP Contract Manager to F& A for collection. York will facilitate deductible payment plans, facilitate waivers and Ability to Pay (ATP) evaluations, send out approval letters, and track payments. Note: No personal financial information generated from an ATP review will be inserted into the site file or scanned into any electronic file.

Scope of Service #6 – Limited Contamination Assessment Report (LCAR) Solicitation and Tracking up to 30 units @ $121.25 each up to a maximum of $3,637.50. For sites that are within funding range that have required LCARs due, York will solicit from the owner/RP for the LCAR with deadlines and track receipt thereof. If the LCAR is not received by the deadline York will prepare a referral packet through the DEP Contract Manager to the DEP District Office for enforcement. York will facilitate time extensions & ATP analysis forms for DEP review.

York will track receipt of LCAR’s received but not approved and provide the appropriate DEP personnel of reminders for the expected timelines.

Prior to beginning this scope of work York will generate a list of eligible sites, including facility ID number and site score, and send the list to the DEP Contract Manager for approval. York may only begin work after receiving written approval by the DEP Contract Manager designating the eligible sites that are to proceed with LCAR Solicitation. York will provide the query and parameters upon request of the PRP for QA/QC purposes.

Scope of Service #7 – Maintenance of Qualified Contractor Qualifications up to 143 units @ $43.65 each up to a maximum of $6,241.95. York will be responsible for; qualifying and maintaining updated contractor information by, updating qualified contractor email and physical addresses, processing and tracking of all contractor qualifications using the STCM database and qualification requirements outlined in Section 376.3071(6), Florida Statutes and Rule 62-772, F.A.C. and My Florida Market Place (MFMP). York will notify the DEP Contract Manager monthly of all changes made to the PRP Qualified Contractor List. In addition, York will send a monthly report to the DEP Contract Manager that outlines the number of insurance expiration dates tracked during the month, notices sent to cleanup contractor 30 days prior to expiration of any qualifications, letters sent to contractors of any expiration of insurance dates, contractor qualifications forms processed, certificate of insurance reviewed and finalized, number of email conversations between York and contractors, and number of times that information is provided by email from York to interested parties on contractor qualification requirements. In addition York will process mailings of various notices to all contractors upon request by the DEP Contract Manager, using updated qualified contractor email or physical addresses.

Scope of Service #8 - Utility Invoice Processing up to 320 units @ $12.13 each up to a maximum of $3,881.60. York will be responsible for processing and tracking monthly utility statements by facility ID number. York will verify that the invoice is for a PRP account and that all charges are allowable. Each utility invoice for a facility that is approved for payment will be considered one unit regardless of the number of services contained within a utility invoice. York will track and insert the appropriate amounts for payment into the DEP F&A OCULUS database and insert the utility invoice into the OCULUS site file. Data will be provided in electronic format to be uploaded by the DEP into the Florida Information and Resource (FLAIR) System monthly. York will resolve invoice discrepancies, identify and forward to the DEP Contract Manager accounts that have had the minimum billing for (12) consecutive months, and will reconcile all utility payments using the monthly FLAIR detail reports provided by DEP’s F&A Office.

Task Assignment Number: TA #47 (Scopes 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 13) Date: January 29, 2018

Scope of Service #9a - Site Priority Scoring and Tracking – Initial Scoring & Re-scoring up to 50 units @ $126.10 each up to a maximum of $6,305.00. For sites that require initial scoring or re-scoring in accordance with Chapter 62-771, F.A.C, or by a request from the DEP Contract Manager. York will make requests for potable well surveys from the Department of Health (DOH) and will track receipt thereof and may perform the appropriate initial site priority scoring process based upon the status of open discharge(s) at the site. If the discharge has previously been assigned points then a re-score may be performed if agreed to in writing by the DEP Contract Manager. If the initial scoring or re-scoring process results in a change in site score York will notify the PRP site manager and site owner of the re-score or if the score is now within a state cleanup funding range for an eligible discharge York may request permission from the DEP Contract Manager to begin the process outlined in Scopes 2 through 7 to process the site for bid procurement into the PRP. Included in the above processes is to insert documents into OCULUS and update of data into the appropriate DEP databases and notify the PRP site manager of the receipt of a new well survey. Prior to beginning this scope of work York shall submit a list of sites including facility ID number that require initial scoring or re-scoring including the reason they qualify for initial scoring or re-scoring to the DEP Contract Manager. Work by York may only begin after receiving written approval of eligible sites to proceed with initial scoring or re-scoring by the DEP Contract Manager. York will provide the query parameters upon request of the DEP for QA/QC purposes. When directed by the DEP Contract Manager, York will provide the most current well survey to the PRP site manager for review, and then re-score the site based upon modifications to the survey in accordance with Chapter 62-771.300 F.A.C.

Scope of Service #9b - Site Priority Scoring and Tracking –Pre-Scoring up to 0 units @ $42.20 each up to a maximum of $0.00. For sites that require a score evaluation of one item (example: large well drawdown points) contained within the previous initial score or re-score determination that was determined in accordance with Chapter 62-771, F.A.C. and guidance from the DEP Contract Manager. For this category York may need to request an updated potable well survey from the DOH. If an updated survey is requested York will track receipt thereof and may determine the appropriate points for that one item tasked. If the pre-scoring process results in a change in the site score York will notify the PRP site manager and site owner of the new score. If the score is now within a state cleanup funding range for an eligible discharge York shall notify the DEP Contract Manager and may request permission to begin the process outlined in Scopes 2 through 7 to process the site for bid procurement into the PRP. Included in the above processes is to insert documents into OCULUS and update of data into the appropriate DEP databases and notify the PRP site manager of the receipt of a new well survey. Prior to beginning this scope of work York shall submit a list of sites, including facility ID number, that require Pre-scoring including the reason they qualify for Pre-scoring to the DEP Contract Manager.

Work by York may only begin after receiving written approval of the eligible sites to proceed with Pre-scoring by the DEP Contract Manager.

York will provide the query parameters upon request of the PRP for QA/QC purposes.

Scope of Service #9c - Site Priority Scoring and Tracking – Well Survey Request Tracking and/or Re-Scoring up to 300 units @ $12.50, up to a maximum of $3,750.00. For sites where a well survey has been requested but where there are now no open discharges to either perform the scopes outlined in 9a or 9b above. York has made a request and received a potable well survey from the DOH. However, at the time of receipt the cleanup status of the discharge does not allow for an initial or re-score determination in accordance with Chapter 62- 771, F.A.C., and guidance from the DEP Contract Manager. At some later date after the survey has been inserted into OCULUS, York may be notified by the DEP Contract Manager or PRP site manager to perform a re-score or pre-score for the open discharge(s) at the site. Included in the above processes is to insert documents into OCULUS the update of data into the appropriate DEP database and notification of the PRP site manager of the receipt of the well survey.

Scope of Service #10 – Discontinued

Scope of Service #11a - Processing and Tracking of Initial Off-Site Contamination Notification Letters up to 75 units @ $135.80 each up to a maximum of $10,185.00 for the Petroleum Restoration Program (PRP), and up to 75 units @ $135.80 each up to a maximum of $10,185.00 for Drycleaning/Site Cleanup, and up to 75 units @ $135.80 each up to a maximum of $10,185.00 for Hazardous Waste/Site Cleanup, and up to 40 units @ $135.80 each up to a maximum of $5,432.00 for Waste Cleanup Program. York shall notify the owners of all affected off-site properties. York will review Notice packages from site managers, verify the correct owner(s) and addresses of sites to be noticed, prepare letters using the appropriate contaminate tables, prepare noticing packages, and maintain a detailed tracking database. Note: A volume discount has also been negotiated and agreed upon for any one event that produces over 100 Initial Notice Letters, there will be a discounted rate of $84.00 each beyond the first 100 letters. The contact person for the PRP is Robert Perlowski, and for the WCP is Brian Dougherty.

Scope of Service #11b - Processing and Tracking of Follow-up Off-Site Contamination Letters up to 15 units @ $48.50 each up to a maximum of $727.50 for the Petroleum Restoration Program (PRP). York shall notify the owners of all affected off-site properties. Identify state funded sites to target letters, screen existing databases, verify the correct owner(s) and addresses of sites to be noticed, prepare letters, prepare noticing packages, and maintain a detailed tracking database. The contact person for the PRP is Robert Perlowski, Task Assignment Number: TA #47 (Scopes 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 13) Date: January 29, 2018

Scope of Service #12- General Administrative Support $80,000.00. York shall provide various support staff for the PRP to be compensated per contract GC714 Revised Rate Schedule, Attachment D-1, to be used as PRP deems necessary for any scopes of work or projects not otherwise covered by a unit rate, and assigned by the DEP Contract Manager to York. These projects may include, but are not limited to, preliminary Imminent Threat reviews, STCM Petroleum Cleanup Contractor’s research, STCM data base cleanup, STCM work order data cleanup, STCM database research, Travel, Scanning, and assisting the PRP Accounting Office or other PRP personnel, Other projects that may be included are the Consent Order Project, Invoice Retainage Research Project, Site Access, Cost Share Program, ATC and Non-ATC Contracts, and the development of databases needed to provide reports & support for the above projects. Scopes of work other than those identified in this Task Assignment will be outlined as needed by future change orders as projects are defined and assigned by the DEP Contract Manager. Amounts invoiced for any given project within this category will be for no more than that allowed per project by a task assignment or change order.

Processing of DOH Location Reviews $0.00. This Scope of Work will not be required for the period of service for this Task Assignment. York shall log in the location review package from DOH, QA package for cover sheet matching with backup documentation, insert review package into OCULUS with standard comment label, QA for insert accuracy, change DEP STCM coordinates for facilities as required, and insert STCM screen shot of location change into OCULUS to verify the completed process. York will maintain a tracking database for this process.

Scope of Service #13 – Travel $0.00. This Scope of Work will not be required for the period of service for this Task Assignment. As requested and approved in advance by the contract manager, York will provide administrative support staff to travel on behalf of the DEP in support of the contract and for special projects as needed. All associated travel expenses will be reimbursed in accordance with Section 112.061, Florida Statutes.

Deliverables (Monthly unless otherwise noted):

In accordance with DEP Contract GC714, Scopes of Services #1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 13:

Scope #1. York will submit a list of sites identified, by facility ID number, site name, and current score, as ready to begin work in the PRP.

This list will be submitted monthly but invoicing will be limited to the first month that the site is identified, and only those sites on the list receiving written approval by the DEP Contract Manager designating them eligible to proceed with Identify and Confirm will be invoiced for. The list will indicate the date each site was invoiced. Any information, data reviewed, and work product completed by York for this scope will be inserted into OCULUS by facility identification number with the proper fields defined.

Scope #2. York will submit Site Manager Summary Reports (SMSR) for each completed site with all pre and post validation printouts of all applicable databases, OCULUS and STCM, and all information outlined in the scope of this task. The SMSR’s will be inserted into OCULUS by facility identification number with the proper fields defined.

Scope #3. York will submit a list of sites, identified by facility ID number, site name, and current score, as ready to begin work in the PRP.

This list will be submitted monthly however invoicing will be limited to the first month that the site is identified, and only those sites on the list receiving written approval by the PRP Contract Manager designating them eligible to proceed with Bid Procurement and Solicitation will be invoiced for. York will submit weekly and/or monthly status reports, by site, as requested by the DEP Contract Manager with any backup materials, DEP database changes where applicable, and packets of background information required for assignment of the site to a PRP term contractor or PRP site manager. Any letters or other correspondence or deliverables generated will be inserted into OCULUS by facility identification number with the proper fields defined and as necessary by Task Assignment and Scope number.

Scope #4. York will submit weekly and/or monthly status reports, by site, as requested by the DEP Contract Manager with any backup materials, DEP database changes where applicable, and packets of background information required for assignment of the site to a PRP term contractor or PRP site manager. Any letters or other correspondence or deliverables generated will be inserted into OCULUS by facility identification number with the proper fields defined and as necessary by Task Assignment and Scope number.

Scope #4a. York will maintain a master list of all SAA’s sent and received and submit the list as a weekly status report to the DEP Contract Manager and designated personnel. York will update all necessary DEP databases with new site owner information and notify the PRP of any ownership and/or address corrections or changes in the DEP STCM database.

Task Assignment Number: TA #47 (Scopes 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 13) Date: January 29, 2018

Modified Scope of Services #4b. If owner/RP does not respond to the initial SAA request within the specified time frame, York will send out a separate follow-up SAA letter. If no response is received to the follow-up letter York will follow the PRP rescission process with the site manager and owner contact documentation, and when instructed by the PRP will proceed with modified scope of services 4d.

Modified Scope of Services #4c. York will submit a list of facility identification numbers for each site that a self-addressed stamped envelope is mailed, identified by facility ID number, site name, and current score, within site score cleanup funding range that have required deductibles due.

Modified Scope of Services #4d. Rescission Letters will be sent when authorized by the PRP with tracking by York to include site owners, RP’s, and, if necessary, the referral to the Office of General Counsel and progress thereof.

Modified Scope of Services #4e. York will submit a list of facility identification numbers for each site that a Certified letter is mailed, identified by facility ID number and site name. All letters will be inserted into OCULUS by facility identification number with the proper fields defined and as necessary.

Modified Scope of Services #4f and 4g. York will submit a list of facility identification numbers for each site that CSS - LSSI letters are mailed, identified by facility ID number and site name. All letters will be inserted into OCULUS by facility identification number with the proper fields defined and as necessary.

Scope #5. York will submit a list of sites, identified by facility ID number, site name, and current score, within site score cleanup funding range that have required deductibles due. This list will be submitted monthly however invoicing will be limited to the first month that the site is identified, and only those sites on the list receiving written approval by the DEP Contract Manager designating them eligible to proceed with Site Deductible Solicitation and Tracking will be invoiced for. York will submit the following but not limited to, monthly status reports and database queries, deductible packets with letters, payment plan requests, payment plan approval letters, waiver documents, and all backup materials, current updates to deductible tracking database, and a list of sites with deductibles due after payment deadlines have expired. The deductible letters requested and responses received will be inserted into OCULUS by facility identification number with the proper fields identified. If no response is received York will submit a referral packet to F&A for collections.

Scope #6. York will submit a list of sites, identified by facility ID number, site name, and current score that have required LCARs due. This list will be submitted monthly however invoicing will be limited to the first month that the site is identified, and only those sites on the list receiving written approval by the PRP Contract Manager designating them eligible to proceed with LCAR Solicitation will be invoiced for. York will submit (to include but not limited to), monthly status reports and database queries, LCAR packets with letters and all backup materials, ability to pay requests and forms, time extension requests and approvals with DEP concurrence, current updates to LCAR tracking database, a list of sites with LCARs due after deadlines have expired, and notifications of LCARs submitted but not approved. The LCAR letters requested and responses received will be inserted into OCULUS by facility identification number with the proper fields identified. If no response is received York will submit a referral packet to the appropriate DEP District Office for follow-up.

Scope #7. York will submit, copies of all certifications, insurance documentation, signed contractor qualification approval and deficiency letters, associated review checklist and work papers pertaining to PRP cleanup contractor qualifications. Provide current updates to contractor qualification and STCM database. List will be inserted into OCULUS by facility ID number with the proper fields defined of all contractors added, removed or reinstated to/from the qualified contractor list with effective dates during the previous month. The contractor qualification forms received and processed will be inserted into OCULUS with the proper fields identified. A summary report of each month’s activities will be sent to the DEP Contract Manager that includes totals for; letters sent for 30 days’ notice of insurance expiration, letters sent for notice of insurance expiration, email and phone conversations with contractors, certificates of insurance reviewed and finalized, and contractor qualification forms processed during the month.

Scope # 8. York will submit a monthly summary list of the total number of active utility accounts processed for payment and the amount paid on each invoice. A monthly summary report will be sent to the DEP Contract Manager that identifies the number of new utility accounts added and subtracted during the month. Signed statement of reconciliation by York with the monthly FLAIR utility invoice payment detail report with notation of all unresolved exceptions, and current updates to the PRP utility account tracking database for all invoice-processing events. The utility invoices received and processed for each facility will be inserted into OCULUS by facility identification number with the proper fields identified.

Task Assignment Number: TA #47 (Scopes 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 13) Date: January 29, 2018

Scope #9a, 9b & 9c. York will submit the following upon request, monthly status reports of well survey requests to DOH and database queries, scoring packets for all completed sites with backup materials and copies of letters to the owner/RP, current updates to PCT/STCM database, and a list of ineligible sites scored or re-scored as well as a list of sites within priority funding range. York will submit a list of sites, identified by facility ID number, site name, and the reason that the site qualifies for Initial Scoring, Re-scoring, or Pre-scoring. This list will be submitted monthly however invoicing will be limited to the first month that the site is identified. Only those sites on the list receiving written approval by the DEP Contract Manager designating them eligible to proceed with Initial Scoring, Re-scoring, or Pre-scoring will be invoiced for. York will also provide a monthly list of sites to the DEP Contract Manager where there is a change in score that results in a move into or out of funding range. The site scoring worksheets and DOH potable well surveys will be inserted into OCULUS by facility ID number with the proper fields identified.

Scope #10 - Discontinued

Scope #11a &11b. York will submit the following, draft printouts of properties and parties to be noticed from the noticing database, copies of the noticing packages, draft and final noticing data spreadsheets for each mail out. The noticing letters will be inserted into OCULUS by facility ID number with the proper fields identified.

Scope #12. York will submit the following, time logs signed by each FTE and supervisor reflecting the hours worked from the prior month and a report of the breakdown of hours assigned to each specific scope or special project with projected end dates, percent completed, and/or estimated hours needed to complete the project. The letters, worksheets, forms and other miscellaneous documentation required for this scope will be inserted into OCULUS with the proper fields identified.

Scope #13. York will submit the following, signed time logs initialed by the Contract supervisor for each administrative support staff billed reflecting the time spent traveling during the prior month, the destination, and the specific activities for which the supporting travel was conducted. York will provide original invoices for allowable expenses in accordance with Section 112.061, Florida Statutes. The proper travel forms and backup documentation will be inserted into OCULUS by facility ID number with the proper fields identified.