CN-370000-GC121-T02Q4.pdf

Funding Information:

Org. Code E.O.

Object

Code Budget Entity

Appropriation

Category Grant # Project # Year Amount

Additional Funding Information attached on separate page.

Rev. 8/26/2020

STATE OF FLORIDA

DEPARTMENT OF ENVIRONMENTAL PROTECTION

Task Assignment

This Task Assignment (TA) is entered into between the Parties named below, pursuant to Contract Number: .

1. TA Number: TA Completion Date:

TA Description:

2. Parties

State of Florida Department of Environmental Protection (Department)

Department Project Manager: Department Project Manager Phone:

Contractor Name: (Contractor ) ntractor’st ’s Project Manager: ontractor’s t’s Project Manager Phone:

3. Project Number:

(If different from TA Number)

Project Location(s):

Project Name:

4. As consideration for the services rendered by Contractor under the terms of this TA, the Department shall pay the Contractor on the following bases, up to the Total TA Value as indicated below:

Fixed Price:

Fixed Unit Rate: (Extended Price)

Cost Reimbursement:

Total TA Value:

5. The Parties agree to comply with the terms and conditions of the underlying the Contract, and the following attachments which are hereby incorporated by reference:

Attachment 1:

Additional Attachments (if necessary):

IN WITNESS WHEREOF, this TA shall be effective on the last date signed below.

State of Florida Department of Environmental Protection

CONTRACTOR Department

Name:

Title: Secretary or Designee

(Authorized Signature)

Date:

Additional signatures attached on separate page.

GC121

02Q) /753"(%, 202'

The Contractor will provide petroleum contamination site cleanup management services to the Department according to Contract GC121. Please see the attached pages for itemized Tasks.

Janice Porto 850-245-8903 WSP USA Inc.

Joel Johnson 850-629-3906

Tallahassee Florida

Site Cleanup Management Services

Scope of Work

WSP USA Inc.

Brenda A. Powell

FL District Earth & Environment Business Line Lead

(Authorized Signature)

45040455 JG 131545 37450300 087889 GC121 2& $ 1,)&,#+'-$,%

Florida Gulf Local Business Line Leader

2/16/2022

Digitally signed by: brenda.powell@wsp.com

DN: CN = brenda.powell@wsp.com

Date: 2022.02.16 16:25:18 -05'00' brenda.powell@wsp.com Acting Chief of Staff, Justin Wolfe

February 28, 2022

DEP Contract No. GC121, Page 1 of 3

Task Assignment No. 02Q& (#&"#$/202$ – #'"%#/202$)

A. Tasks Contractor performs all work as specified in Attachment 3 of the Contract GC121.

B. Summary Report

The summary report will consist of the following (completed) attachments:

Monthly Status Report (Exhibit A)

Consolidated Time Sheet (Exhibit B)

Individual Time Sheets (Exhibit C)

Monthly Inspection Report (Exhibit D)

C. Performance Measures

Department Contract Manager shall review deliverable documentation to ensure that work has been performed as specified in the Scope. The Department Contract Manager will notify the Contractor of acceptance or any deficiencies in the work and/or deliverables. The Contractor will be given an opportunity to remedy deficiencies at no additional cost to the Department. In addition, the Department Contract Manager will analyze performance on a monthly basis to determine retainage release, per Section D, below.

D. Compensation

Staff hourly rates include all expenses associated with vehicle operation and maintenance, lease, or rental (including vehicle maintenance cost for field visits and operation and maintenance (O&M) inspections; all travel costs associated with Department training and/or meetings with Department representative(s) within Florida) all costs for staffing, including salaries, fringe benefits, rent, utilities, any overhead and indirect expenses; general administrative expenses and all other costs related to the performance of the work specified in the Attachment 3 of the Contract and this Task Assignment.

1. Performance Incentives

a. In order to encourage more efficient site cleanup, and in addition to the fixed cost payments, the Contractor shall be paid an additional target payment of $500.00, when the following is completed at a site:

A Site Rehabilitation Completion Order (SRCO) per Chapter 62-780.680, F.A.C., or Low Scored Site Initiative

No Further Action (LFNA) is issued, but only if the order is submitted to the Department within 60 days of the approval of the no further action proposal or well abandonment report, whichever is later. The number of discharges listed in a SRCO/LFNA should correspond with the number of discharges listed in the no further action proposal. For example, if multiple discharges were proposed for no further action in a report, only one

SRCO/LFNA shall be submitted.

b. PERFORMANCE INCENTIVE PAYMENT MAXIMUM -The maximum amount that can be paid quarterly is

$12,500.00 even if more performance incentives are met. Performance incentives must be billed for on the invoice for the month they are achieved.

2. Cost reimbursement: No cost reimbursement will be made under this Task Assignment

DEP Contract No. GC121, Page 2 of 3

Task Assignment No. 02Q& (#&"#$/202$ – "'"%#/202$)

E. Financial Consequences

No payment will be made for unsatisfactory work. In addition, six percent (6%) of the monthly invoice will be based on the level to which performance measures are met, up to six percent (6%) of the invoice amount will be withheld as retainage. Quarterly invoices total will be released the month after the last of the quarter’s monthly invoices are submitted (September, December, March, June invoices). Performance for purposes of obtaining the six percent (6%) is based on the following six (6) performance measures:

i. Performance Measure 1: Turnaround Times for Deliverable Reviews – monthly percentage of deliverable reviews that met turnaround times as reported in Storage Tank Contamination Monitoring database

(STCM); and, percentage of deliverable reviews completed by contracted staff including contracted staff that are assigned to DEP offices. A percentage of the reported turnaround times will be verified by the

Department. The monthly percentage will be averaged per quarter.

ii. Performance Measure 2: Purchase Order (PO) Turnaround Times - monthly average of days between staff, managing sites, starting the Schedule of Pay Item (SPI) and the PO issued, as reported in STCM.

The current pause in the program, due to the decline in revenue to the Inland Protection Trust Fund, has delayed issuing purchase orders beyond the control of the site manager. Contractor will provide reports monthly on purchase orders delayed due to pause in invoices. The monthly percentage will be averaged per quarter.

iii. Performance Measure 3: Contractor Performance Evaluation (CPE) Completion Rates – the monthly percentage of CPEs as reported in STCM that have not been completed but a final invoice was paid on or after January 1, 2017, and more than 30 days from the date of the contractor invoice submittal.

The monthly percentage will be averaged per quarter.

iv. Performance Measure 4: Inspection Rate – a minimum inspection rate of thirty-five (35) inspections per month is met each month of the quarter.

v. Performance Measure 5: OCULUS Insertions – monthly average of documents that are correctly inserted into OCULUS within fifteen (15) calendar days of receipt or generation, as reported in

Attachment L of the Contract. A percentage of those will be verified by the department. The monthly percentage will be averaged per quarter.

vi. Performance Measure 6: STCM Updates – data entry correctly completed in the STCM database within fifteen (15) calendar days of receipt of information, approval of a document by Contractor, or due date extension, as reported in Attachment L of the contract (Exhibit B). A percentage of those will be verified by the department. The monthly percentage will be averaged per quarter.

2. Performance Measures: Monthly Retainage Release Schedule

The percentage calculated for each of the above six performance metrics will be used quarterly to determine how much retainage will be released, not to exceed 100.0% of retainage withheld.

i. Performance Measure 1 – if the quarterly average is 95.0% or above, then retainage held that quarter will be released. If the quarterly average is below 95.0%, then the 1.0% retainage withheld for each of the three months of that quarter will be forfeited.

DEP Contract No. GC121, Page 3 of 3

Task Assignment No. 02Q& (#&/01/202$ – "'"%#/202$)

ii. Performance Measure 2 – if the quarterly average is 30.0 days or less, then then retainage held that quarter will be released. If the quarterly average is below 30.0 days, then the 1.0% retainage withheld for each of the three months of that quarter will be forfeited.

iii. Performance Measure 3 – if quarterly average percentage is 90.0% or above, then retainage held that quarter will be released. If the quarterly average is below 90.0%, then the 1.0% retainage withheld for each of the three months of that quarter will be forfeited.

iv. Performance Measure 4 – if minimum inspections rate of 35 inspections per month is met in the quarter, then retainage held that quarter will be released. If the inspections per month rate is less than 35, then the 1.0% retainage withheld for each of the three months of that quarter will be forfeited.

v. Performance Measure 5 - if the quarterly average is 95.0% or above, then retainage held that quarter will be released. If the quarterly average is below 95.0%, then the 1.0% retainage withheld for each of the three months of that quarter will be forfeited.

vi. Performance Measure 6 - if the quarterly average is 95.0% or above, then retainage held that quarter will be released. If the quarterly average is below 95.0%, then the 1.0% retainage withheld for each of the three months of that quarter will be forfeited.

Contract No. GC121 Page 1 of 18

STATE OF FLORIDA

DEPARTMENT OF ENVIRONMENTAL PROTECTION

Scope of Work "$++%&()'*+ #

1.01 Definitions.

Agency Term Contract: An agreement between the Department and a Contractor whereby the

Contractor agrees to provide an indefinite quantity of commodities or contractual services, on an indefinite delivery schedule, over a specified period of time. Term contracts issued by the Department may also be referred to as an Agency Term Contract. (62-772.200(b) F.A.C.)

Agency Term Contractor (ATC): A contractor who has been awarded an Agency Term Contract by the Department to provide petroleum contamination site response action services.

Consultant: Agency Term Contractor (ATC) or another qualified contractor (collectively referred to as Consultant).

Contaminated Site: Any contiguous land, sediment, surface water, or groundwater areas that contain contaminants that may be harmful to human health or the environment. (section 376.301(11), F.S.)

Contamination Locator Map (CLM): CLM is a DEP web-based map that allows users to locate, among other things, petroleum contaminated, hazardous waste and waste cleanup sites. (http://prodenv.dep.state.fl.us/DepClnup/welcome.do)

Contracted Local Program (LP): A local or State government entity contracted to the Department to provide PRP site management.

Contracted Team: A Consultant who has been awarded a contract to provide petroleum site cleanup management services based on Department needs.

Contracted Team Leader: The Team Leader or Manager of a Contracted Team.

Contractor Performance Evaluations (CPE): Pursuant to Rule 62-772.300, F.A.C., Consultant performance on State-funded petroleum cleanup projects shall be evaluated, monitored and documented after each Work Order (WO) or Purchase Order (PO) with input from the Site Owner/

Responsible Party (O/RP).

Cost Center Administrator (CCA): A person designated by the Department to authorize encumbrance of specific State funds using applicable statutory guidelines.

Delegatee - Someone with ‘delegated approval’ authority on behalf of another customer. The delegate receives and approves requisitions and Invoice Reconciliations for the original customer in

MFMP.

Department Contract Manager: Department-assigned individual who manages specific contracts and is responsible for enforcing performance of the contract terms and conditions and serve as a liaison with the contractor. (section 287.057(14), F.S.)

Contract No. GC121 Page 2 of 18

Department of Environmental Protection (Department or DEP): The Florida Department of

Environmental Protection which is Florida’s lead agency for environmental management and stewardship.

Department Team Leader: DEP employed Environmental Administrator assigned to manage Non-ATC

Contracts Team at the Department.

Department’s Office of Inspector General (OIG): Office of the Inspector General provides a central point for coordination of and responsibility for activities that promote accountability, integrity, and efficiency within the department. The Office of Inspector General conducts independent and objective audits, reviews, and investigations of Department issues and Programs, in order to assist in protecting, conserving, and managing Florida's environmental and natural resources. (https://floridadep.gov/oig)

Discharge: Includes, but is not limited to, any spilling, leaking, seeping, pouring, misapplying, emitting, emptying, releasing or dumping of pollutant or hazardous substance which occurs and which affects lands and the surface and ground waters of the state not regulated by section 376.011- 376.21 as defined by section 376.301(13), F.S. For the purposes of this contract, discharge is limited to petroleum or petroleum products discharges.

District: One of six regional offices of the Department. https://floridadep.gov/districts

Division of Waste Management (DWM): A division within the Department responsible for the PRP.

DWM Program Accountant: DEP employee responsible for day-to-day accounting functions for PRP.

Eligible Discharge: A discharge that qualifies for Inland Protection Trust Fund (IPTF) funding pursuant to sections 376.3071-376.3072, F.S.

Environmental Restoration Integrated Cleanup (ERIC): DWM database containing information related to contaminated site cleanup for programs in the division.

Facility: Facility means a nonresidential location containing, or which contained, any underground stationary tank or tanks which contain hazardous substances or pollutants and have individual storage capacities greater than 110 gallons, or any aboveground stationary tank or tanks which contain pollutants which are liquids at standard ambient temperature and pressure and have individual storage capacities greater than 550 gallons. This subsection shall not apply to facilities covered by chapter 377, or containers storing solid or gaseous pollutants, and agricultural tanks have storage capacities of less than 550 gallons.

(section 376.301(19), F.S.

Facility Identification Number (FAC ID#): A nine-digit numbering system which assigns a unique number to each known registered Petroleum Contamination Source Property. This numbering system is generated by the Department.

Field Request for Change (FRFC): A Request for Change which can only be authorized for activities while the CONTRACTOR is in the field.

Funding Cap: The maximum funds which may be expended from the Inland Protection Trust Fund for a discharge.

Inland Protection Trust Fund (IPTF): The trust fund established by the Legislature which provides funds for the petroleum prevention and clean-up program. It is the intent of the Legislature to establish the Inland

Protection Trust Fund to serve as a repository for funds which will enable the department to respond without delay to incidents of inland contamination related to the storage of petroleum and petroleum products in

Contract No. GC121 Page 3 of 18 order to protect the public health, safety and welfare and to minimize environmental damage (section

376.3071(2)(a), F.S.).

Institutional Control (IC): The restriction on use or access to a site to eliminate or minimize exposure to petroleum products' chemicals of concern, dry-cleaning solvents, or other contaminants. Such restrictions may include, but are not limited to, deed restrictions, restrictive covenants or conservation easements. (See sections 376.301(22) and 376.79(10), Fla. Stat. and Institutional Controls Resource Guidance, Section 37, https://floridadep.gov/waste/waste/documents/icpg-attachment-37)

Institutional Control Registry (ICR): A registry of real properties prepared by FDEP to assist with tracking those properties upon which an institutional control has been imposed pursuant to the provisions contained in Chapters 376 or 403, F.S. and to allow the public and local governments to monitor the status of those controls. See section 376.303(6), F.S. The Registry website address is https://floridadep.gov/waste/waste/content/institutional-controls-registry. (Institutional Controls Resource

Guidance, Section 37, https://floridadep.gov/waste/waste/documents/icpg-attachment-37)

Local Program: See Contracted Local Program

Low Score Assessment (LSA): Eligible sites pursuant to sections 376.3071-376.3072, F.S., that are below priority score funding range.

Low-Scored Site Initiative (LSSI): A voluntary site rehabilitation program for petroleum contaminated sites with a priority ranking score of 29 or less. See 376.3071(12)(b), F.S.

MyFloridaMarketPlace (MFMP): MFMP is the State of Florida's award-winning eProcurement system.

In operation for more than 15 years, the system is a source for centralized procurement activities;

streamlining interactions between vendors and state government entities and providing tools to support innovative procurement for the State of Florida.

(https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace)

OCULUS: Official and public database for PRP documents and records.

(https://depedms.dep.state.fl.us/Oculus/servlet/login)

Operation and Maintenance (O&M): Operation and maintenance of the equipment used during active remediation (based on Section 62-780.700(f), F.A.C.).

Operation and Maintenance (O&M) Inspection: An in person or physical inspection of the equipment used during active remediation at a facility.

Order Letter Facilitator: PRP-designated staff person who tracks and reviews order letters that are submitted by the Contracted Team.

Owner/Responsible Party (O/RP): O/RP means the person performing site rehabilitation pursuant to s.

376.3071(5), s. 376.3078(4), s. 376.81, or s. 376.30701. Such person may include, but is not limited to, any person who has legal responsibility for site rehabilitation pursuant to this chapter or chapter 403, the

Department when it conducts site rehabilitation, a real property owner, a facility owner or operator, any person responsible for brownfield site rehabilitation, or any person who voluntarily rehabilitates a site and seeks acknowledgment from the department for approval of site rehabilitation program tasks. (section

376.3014(31) F.S.).

Petroleum Contaminated Site (“Site”): Any contiguous land, sediment, surface water, or groundwater area upon or into which a discharge of petroleum or petroleum products has occurred or for which evidence exists that such a discharge has occurred. (376.301, F.S. (62-780.200(47))

Contract No. GC121 Page 4 of 18

Petroleum Restoration Program (PRP): The PRP is a DEP program within the DWM that encompasses the technical oversight, management, and administrative activities necessary to prioritize, assess, and cleanup sites contaminated by discharges of petroleum and petroleum products from stationary petroleum storage systems.

Professional Engineer (P.E.): An individual licensed to practice engineering in Florida pursuant to

Chapter 471, F.S.

Professional Geologist (P.G.): An individual licensed to practice geology in Florida pursuant to Chapter

492, F.S.

Property Custodial Delegate and Records Inventory Management personnel: Department designated staff who track and reconcile inventory.

Property Owner: See Real Property Owner

Purchase Order (PO): Purchaser’s authorization used to formalize a purchase transaction with a vendor in MFMP.

Purchase Requisition (PR): A request to procure a commodity or service in MFMP. Once the requisition completes the approval process, MFMP generates a purchase order.

Purchase Requisition/Change Order Creator (PR/CO Creator): PRP designated staff who compile all the documents required for a Purchase Requisition or a r\Request for Change into one cohesive document, enters data into MFMP and works with the Site Manager to address any issues with the PR.

Real Property Owner: the individual or entity that is vested with ownership, dominion, or legal or rightful title to the real property, or which has a ground lease interest in the real property, on which a dry-cleaning facility or wholesale supply facility is or has ever been located. (section

376.301(38) F.S.).

Request for Change (RFC): Changes and existing purchase order, by making change to the requisition.

Site: See Petroleum Contaminated Site.

Site Inspection: An in person or physical field inspection of a facility.

Site Manager: The PRP-assigned person responsible for all aspects of oversight, management and communication with the Consultant performing the rehabilitation work for a petroleum contaminated site.

The site manager may be a Contracted Team employee.

Site Rehabilitation: The act of restoring a site to conditions that reduce or eliminate the risk to human health that resulted from a petroleum discharge pursuant to Chapter 376, F.S. and 62-780, F.A.C.

Site Rehabilitation Completion Orders (SRCOs): An order issued in which the Department determines that a petroleum contaminated site has attained target clean-up levels as stipulated by Chapter 62-780.680, F.A.C. with or without institutional or engineering controls. See Rule 62-780.680(5), F.A.C.

Site Rehabilitation Funding Allocation (SRFA): A SRFA is a mechanism authorized by section

376.30714, F.S. to combine the cleanup efforts of the Department and private parties through a negotiated agreement when an ineligible discharge of petroleum products occurs at a site with pre-existing petroleum contamination that has been determined eligible for State-funded cleanup. Both the cost-sharing and timing of the site rehabilitation are negotiated.

Contract No. GC121 Page 5 of 18

Storage Tank Contamination Monitoring (STCM): A Department database that is used to keep track of information regarding petroleum contaminated sites.

1.02 Contracted Team Management Responsibilities.

A. Employment Status of Staff. The Contractor shall notify the PRP Contract Manager regarding changes in employment status for those individuals who are assigned, in whole or in part, to work on this

Contract (i.e., “staff”).

1. Deliverable: The Contractor shall timely track all staff changes, including separations, vacancies, promotions, extended leave (medical leave, for example), and new hires.

2. Monthly Documentation Requirement: By the fifteenth (15th) of the month, the Contractor will report staff changes for the previous month in the Monthly Status Report (Attachment E). If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See

Section 4.13.

B. Authorization for Department Account Applications. The Contractor will ensure that new and separated staff applications for online accounts are properly reported to the PRP Contract Manager.

1. Deliverable: The Contractor will timely complete and submit Attachment F, DEP 55-244 MFMP

User Add/Change/Delete Request Form and Attachment G, Request to Access Waste Applications to the PRP Contract Manager to initiate or terminate user profiles for online DWM Waste

Applications such as STCM and OCULUS and for MFMP within five (5) business days of staff starting and within one (1) business day of staff separating from employment with the Contractor or with assignment to this Contract.

2. Monthly Documentation Requirement: By the fifteenth (15th) of the month, the Contractor will report staffing changes for the previous month in the Monthly Status Report (Attachment E). If the fifteenth falls on a weekend or holiday, the items will be due the next business day. See Section

4.13.

C. Site Managers. The Contractor is required to assign qualified staff to work as Site Managers to all sites that the Department has assigned to the Contractor and to update STCM database with the name of the

Site Manager. The Contractor shall provide a sufficient number of Site Managers to comply with the terms of this Contract. No Site Manager shall be assigned more than fifty (50) sites without prior written authorization from the PRP Contract Manager. For Site Managers that are dedicated to this Contract less than full time, the number of sites the Site Manager can manage shall be prorated to the time allotted to this Contract.

1. Deliverable: The Contractor shall assign qualified Site Managers (See Attachment H, Position

Qualifications for a list of qualifications) in STCM to active sites within fifteen (15) calendar days of the Department assigning the site to the Contractor.

2. Monthly Documentation Requirement: By the fifteenth (15th) of the month the Contractor will list the Site Manager name for each site the Contractor is assigned on the Monthly Status Report

(Attachment E). If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See Section 4.13. In addition, within forty-eight (48) hours of written request from the Department, the Contractor will submit the Active Site List (Attachment I) to the Department which shall include Site Manager name, site county code, facility identification number (FAC ID#), score, site category, (LSA, Springshed, eligible and in funding range, LSSI or SRFA), reason on

Contract No. GC121 Page 6 of 18 hold (if applicable), work order or task assignment number, PO number, and State fiscal year assigned.

D. Professionals. The Contractor shall provide sufficient technical and support staff to properly manage the assigned sites including full time Professional Engineers (P.E.s) and Professional Geologists (P.G.s)

(collectively referred to as Professional). The Contractor must include, at a minimum, one (1) P.E.

registered in the State of Florida and one (1) P.G. registered in the State of Florida to comply with terms of Contracts.

� A Professional’s primary job is to review technical reports (i.e. reports required by Chapter 62-780, F.A.C. or Chapter 376.

� The Contractor may assign no more than twenty-five (25) sites to Professionals in their capacity as a Site Manager without prior written authorization from the PRP Contract Manager. For any

Professional that is dedicated to this Contract less than full time, the number of sites that the

Professional manages in their capacity as a Site Manager shall be prorated to the time allotted to this Contract.

1. Deliverable: The Contractor must include, at a minimum, one (1) P.E. registered in the State of

Florida, one (1) P.G. registered in the State of to comply with the terms of the Contract.

2. Monthly Documentation Requirement: By the fifteenth (15th) of each month the Contractor shall provide the information required by Attachment J, Timesheet, for the previous month including the name of each employee assigned to the Contract including P.E.s and P.G.s. If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See Section 4.13.

E. Training. The Contractor shall train its new Staff regarding Florida law, Department rules and PRP

SOP as related to this Contract. The Contractor shall regularly provide refresher and updated training to all its Staff regarding Florida law, Department rules and PRP SOP related to this Contract. Lastly, the Department may require and present periodic training events that the Contractor will be required to attend. ANY travel costs associated with Department training and/or meetings with Department representative(s) within the state boundaries of the State of Florida will not be reimbursed.

1. Deliverable: The Contractor shall timely track training, including topics presented, location, the length of the training, list of instructional Staff and Staff in attendance.

2. Monthly Documentation Requirement: By the fifteenth (15th) of the month staff members shall complete a monthly timesheet categorizing their time into leave time and the various tasks performed for the PRP (Attachment J) for the previous month. If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See Section 4.13.

F. Turnaround Times (TAT). The Contractor is responsible for ensuring that Site Managers review;

provide comments for correction, improvement, or additional work; and approve when appropriate, all reports, plans, and proposals submitted by Consultant based upon applicable Florida law, Department rules and PRP SOP. The Contractor shall ensure a technical review has been completed by a

Professional to meet 62-780. The Contractor shall also ensure certification of documents by a

Professional when required by 62-780.400, F.A.C.

1. Deliverable: The Site Manager shall meet the turnaround times specified in Attachment K, Turnaround Times for Deliverables.

Contract No. GC121 Page 7 of 18

2. Monthly Documentation Requirement: By the fifteenth (15th) of the month, the Contractor shall submit the TAT Tracking Spreadsheet (Attachment L) for the previous month. If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See Section 4.13.

G. STCM Database Management. The Contractor is responsible for accurate and timely data entry into the STCM database.

1. Deliverable: The Contractor shall update STCM within fifteen (15) calendar days of receipt of information, approval of a document by the Contractor, or due date extension.

2. Monthly Documentation Requirement: By the fifteenth (15th) of the month, the Contractor shall submit the TAT Tracking Spreadsheet (Attachment L) for the previous month. If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See Section 4.13.

H. Tracking Contractor TAT. The Contractor shall be responsible for receiving, reviewing, routing, and tracking deliverables, interim deliverables, order letters, memos, travel documents, change orders and invoices.

1. Deliverable: The Contractor shall timely monitor their review times and track documents receipt and their review times using the TAT Tracking Spreadsheet (Attachment L) for all the documents listed on Attachment K. See Section 4.13.

2. Daily Documentation Requirement: The Contractor will provide the PRP via email by the end of each business day with the updated TAT Tracking Spreadsheet (Attachment L) with all of the information required on TAT Tracking Spreadsheet (Attachment L) including the team name, FAC

ID#, document date, document name, Site Manager’s name, Site Manager’s document received date, Site Manager’s response date, and any comments relevant to the document received from the

Consultant. See Section 4.13.

3. Monthly Documentation Requirement: By the fifteenth (15th) of the month the Contractor will submit a cumulative TAT Tracking Spreadsheet (Attachment L) for deliverables, interim deliverables, order letters, memos, travel documents, change orders and invoices for the previous month. If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See Section 4.13.

I. Delivering Documents to Department for Department Signature. All documents generated by the

Contractor that require a Department signature (all deliverables, interim deliverables, order letters, memos, travel documents and change orders) must be emailed or hand delivered to PRP for Department signature. Any document that requires a non-electronic signature or review (i.e. P.E./P.G. certifications) must be hand delivered to the Department. The Contractor must return to Department to collect the signed document for processing, if required. The Contractor is not expected to deliver or pickup documents more than once a day.

1. Deliverable: The Contractor shall drop off and pick up daily any documents that require a non-electronic signature or review. All other documents may be sent via email for signature.

2. Monthly Documentation Requirement: By the fifteenth (15th) of the month the Contractor will submit a cumulative TAT Tracking Spreadsheet (Attachment L) for deliverables, interim deliverables, order letters, memos, travel documents, change orders and invoices for the previous month. If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See Section 4.13.

Contract No. GC121 Page 8 of 18

J. Out of Office. The Contracted Team Leader must inform the PRP Contract Manager when they are going to be out of the office for one (1) business day or more for planned absences. All staff must use

“automatic reply” on emails and create a voice mail message noting that they will be out of the office one (1) business day or more for planned absences.

1. Deliverable: The Contracted Team Leader and staff shall timely update out of office messaging for phone and email when they are out of the office one (1) business day or more.

2. Monthly Documentation Requirement: By the fifteenth (15th) of the month staff members shall complete a monthly timesheet categorizing their time into leave time and the various tasks performed for the PRP (Attachment J) for the previous month. If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See Section 4.13.

K. PRP Scheduled Meetings. The Contractor shall provide at least one (1) staff member at PRP scheduled meetings and all scheduled teleconferences with the PRP.

1.03 Site Management Responsibilities (except for LSSI sites). The Contractor shall perform petroleum contamination site cleanup management and oversight services to bring a contaminated site assigned to Contractor by the Department to a site rehabilitation end point authorized pursuant to Chapter

62-780, F.A.C. and section 376.3071, F.S. in the most timely and cost-efficient manner possible. Such management shall be in accordance with all State laws, Department rules and PRP SOP. Petroleum

Contaminated Sites will be assigned to the Contracted Team Leader by the Department. The Contractor will manage each assigned contaminated site for the duration of the site cleanup unless the site the

Department, at its discretion, removes the site from the Contractor. The Contractor will be responsible for performing all aspects of site management, including, but not limited to:

A. The Site Manager shall contact the real Property Owner pursuant to the Property Owner/Responsible

Party (O/RP) Communication Plan guidance (see Attachment M which is marked “draft” but should be used until the final plan is approved).

1. Deliverable: The Site Manager will document any communication with O/RP using the O/RP

Communication Log (Attachment N) within two (2) business days of the conversation. Correctly insert all documentation of O/RP contact into OCULUS within thirty (30) calendar days of such contact.

2. Documentation Requirement: Within forty-eight (48) hours of a written request from the

Department, the Contractor will submit the Active Site List (Attachment I) which shall include all of the information on that form including the Site Manager name, site county code, FAC ID#, score, site category (i.e. LSA, Springshed, eligible and in funding range, LSSI or SRFA), reason on hold

(if applicable), work order or task assignment number, PO number, and State fiscal year assigned.

B. The Site Manager shall research available information and history of sites (see PRP SOP at https://floridadep.gov/sites/default/files/PRP%20Site%20Manager%20Guide%202-19-19.pdf) using all available resources including, but not limited to, OCULUS, ERIC, Department CLM, ICR, STCM, and county property appraiser’s office information.

1. Deliverable: The Site Manager shall keep an updated paper or electronic Working File for each assigned site.

Contract No. GC121 Page 9 of 18

2. Monthly Documentation Requirement: By the fifteenth (15th) of each month the Contractor will report the number of sites by site category (LSA, Springshed, eligible and in funding range, LSSI and SRFA) assigned per Site Manager in the Monthly Status Report (Attachment E) for the previous month. If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See Section 4.13.

C. The Site Manager will work with Professional staff to develop Scopes of Work (SOW) using the most recent version of the PRP SOW template and schedule of pay items (SPI) (link:

https://floridadep.gov/waste/petroleum-restoration/content/templates-forms-tools-and-guidance in

STCM and submit to PRP for processing per SOP.

1. Deliverable: The Site Manager shall submit the completed SOW/SPI to the Contracted Team

Leader who will review and when correct submit it to PRP per SOP.

2. Weekly Documentation Requirement: The Site Manager shall timely update Working File to show submission of the SOW/SPI package to the Department

D. The Site Manager shall negotiate and prepare task assignments for the Consultant and submit task assignment packages to the PRP for processing in MFMP per PRP SOP.

1. Deliverable: The Site Manager shall timely submit a task assignment package to the PRP for processing.

2. Documentation Requirement: The Site Manager shall timely note in Working File submission of the task assignment package to the PRP.

E. The Site Manager shall review, and reject or, if complete and appropriate, approve purchase requisitions

(PRs) and Requests for Change (RFCs) in MFMP. The Department may modify the point at which the approval is required but will notify the Contractor of any change in the MFMP approval process.

1. Deliverable: The Site Manager shall review and reject, or if complete and appropriate, approve

PRs and RFCs in MFMP within two (2) business days of submittal into MFMP by the PR/CO

Creator.

2. Monthly Documentation: PRP will run a monthly Requisition Cycle Time Report in MFMP to determine if the Contractor is meeting the two (2) business days review and approve or reject requirement.

F. The Site Manager shall negotiate and coordinate preparation of RFCs with the Consultant and submit to the PRP for processing per PRP SOP.

1. Deliverable: The Site Manager shall submit a completed RFC for processing within five (5) business days of request by the Consultant.

2. Documentation Requirement: The Site Manager shall timely note in Working File submission of the RFCs package to the PRP.

G. The Site Manager shall negotiate and coordinate preparation FRFC with the Consultant and submit to the PRP for processing, per PRP SOP.

Contract No. GC121 Page 10 of 18

1. Deliverable: The Site Manager shall submit a completed FRFC for processing within two (2) hours of Consultant submitting a completed FRFC.

2. Documentation Requirement: The Site Manager shall timely note in Working File submission of the FRFC package to the PRP.

H. The Site Manager shall correctly insert all correspondence and reports regardless of the source (i.e., from the public, Consultant, and O/RPs, and responses generated by the Contractor) into OCULUS.

1. Deliverable: Correspondence and reports regardless of the source (i.e., from the public, the

Department, Consultant, O/RPs, and the Contractor) will be correctly inserted into OCULUS within fifteen (15) calendar days of receipt or generation.

2. Monthly Documentation Requirement: By the fifteenth (15th) of each month the Contractor shall submit the TAT Tracking Spreadsheet (Attachment L) for the previous month If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See Section 4.13.

I. The Site Manager shall review and either reject or, if complete and appropriate, approve any invoices in MFMP generated as a result of an issuance of a deliverable review.

1. Deliverable: The Site Manager shall copy and paste the Invoice Reconciliation Statement

(Attachment O) into the comments section in MFMP within one (1) business day of receiving notification from DWM Account Manager. Note that for MFMP purposes only, Contract Manager is the same as a Site Manager.

2. Monthly Documentation Requirement: PRP Contract Manager will generate, in MFMP, and review an Invoice Cycle Time Report.

J. The Site Manager shall complete CPE per Department rule, Chapter 62-772, F.A.C. The CPE is created in STCM. Sign into STCM. Then complete Cleanup/WorkOrder/Performance Evaluation (Attachment

P). When completed, the Site Manager will forward the CPE to the Contracted Team Manager for review. See the STCM Contractor Performance Evaluation Guidance (Attachment Q) for further information.

1. Deliverable: The Team will correctly insert the completed CPE into OCULUS within thirty (30) calendar days of the final invoice payment.

2. Monthly Documentation Requirement: By the fifteenth (15th) of each month the Contractor shall query STCM and provide a Contractor Performance Evaluation Status report (Attachment R) in the

Monthly Invoice (Attachment S) for the previous month. The report represented by Attachment R can be generated in STCM Reports by going to 4, Contamination Data Reports, then to 2, Contractors, then to 11, Contractor Performance Evaluation Status and running the report. If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See

Section 4.13.

K. The Site Manager shall prepare closure order package, when a site qualifies for Site Rehabilitation

Completion pursuant to Subsection 62-780.680, using a PRP form letter, that is correct, notated, and have been reviewed for quality assurance by a second person. The closure order package(s) shall contain Order Letter Checklist (Attachment T) and every item required by the checklist, including but not limited to a completed Order Letter Checklist, Order letter, P.E./P.G. certification page, figures, tables, Underground Injection Control (UIC) memo (if applicable), site map(s) and a copy of the

Contract No. GC121 Page 11 of 18 appropriate county property appraiser summary report for the property and any other properties impacted by the closure.

1. Deliverable: The Site Manager shall timely submit order packages to the PRP Order Letter

Facilitator.

2. Documentation Requirement: The Site Manager shall timely note in Working File submission of the closure order package to the PRP.

L. The Site Manager shall prepare order letter packages for RAPs UICs, Interim Source Removal

Proposals, Natural Attenuation Monitoring Plan Approval Orders, and Post Active Remedial Action

Monitoring Plan Approval Orders, when appropriate, using a PRP Form letter that is correct and have been reviewed for quality assurance by a second person.

1. Deliverable: The Site Manager shall timely submit order package to the PRP Order Letter

Facilitator.

2. Documentation Requirement: The Site Manager shall timely note in Working File submission of the order letter to the PRP.

M. The Site Manager shall ensure delegation of MFMP approval authority per PRP SOP (Delegation is fully completed once a Delegation Memo (Attachment U) has been submitted to and authorized by the

Department Team Leader, returned to the Delegate, and request for delegation in MFMP has been approved by the Department Team Leader.

1. Deliverable: The Site Manager will submit a completed MFMP delegation memo to the

Department Team Leader at least two (2) business days in advance for planned absences of one (1) business day or more and as soon as possible for unplanned absences of one (1) business day or more.

2. Monthly Documentation Requirement: By the fifteenth (15th) of the month Site Managers shall complete a monthly timesheet categorizing their time into leave time and the various tasks performed for the PRP (Attachment J) for the previous month. If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See Section 4.13.

1.04 Site Management Responsibilities Low-Scored Site Initiative (LSSI). The Contractor shall perform petroleum contamination site cleanup management and oversight services to bring a Petroleum

Contaminated Site assigned to Contractor by the Department as an LSSI to a cleanup end point authorized pursuant to section 376.3071(12)(b), F.S. or Chapter 62-780, F.A.C. within the timeliest and cost-efficient manner possible. Such management shall be in accordance with all State laws, Department rules, PRP

SOP, LSSI Procedural and Technical Guidance (Attachment V). LSSI sites will be assigned to the

Contracted Team Leader by the PRP Contract Manager. The Contractor will manage each assigned LSSI site for the duration of the LSSI site cleanup unless the LSSI statutory timeclock runs out or the LSSI site does not qualify for closure pursuant to section 376.3071(12)(b), F.S. or Rule 62-780.680, F.A.C.

The Contractor shall track the LSSI funding cap per assigned facility, proposals received, under review and denied, work orders issued with a breakdown of site assessment and limited remediation monies spent to date, the number and FAC ID# of closures which includes the type of closure, the date of the order letter, and the number and FAC ID# of LSSI sites that have been returned to priority order. The Contractor will be responsible for performing all aspects of site management, including but not limited to:

Contract No. GC121 Page 12 of 18

A. The Site Manager shall contact the real Property Owner pursuant to the Property Owner/Responsible

Party (O/RP) Communication Plan guidance (see Attachment M which is marked “draft” but should be used until the final plan is approved).

1. Deliverable: The Site Manager will document any communication with O/RP using the O/RP

Communication Log (Attachment N) within two (2) business days of the conversation. Correctly insert all documentation of O/RP contact into OCULUS within thirty (30) calendar days of such contact.

2. Documentation Requirement: Within forty-eight (48) hours of a written request from the

Department, the Contractor will submit the Active Site List (Attachment I) which shall include all of the information on that form including the Site Manager name, site county code, FAC ID#, score, site category (i.e. LSA, Springshed, eligible and in funding range, LSSI or SRFA), reason on hold

(if applicable), work order or task assignment number, PO number, and State fiscal year assigned.

B. The Site Manager shall research available information and history of sites (see PRP SOP at https://floridadep.gov/sites/default/files/PRP%20Site%20Manager%20Guide%202-19-19.pdf)) using all available resources including, but not limited to, OCULUS, ERIC, Department CLM, ICR, STCM, and county property appraiser’s office information.

1. Deliverable: The Site Manager shall keep an updated paper or electronic Working File for each assigned site.

2. Monthly Documentation Requirement: By the fifteenth (15th) of each month the Contractor will report the number of sites by site category (LSA, Springshed, eligible and in funding range, LSSI and SRFA) assigned per Site Manager in the Monthly Status Report (Attachment E) for the previous month. If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See Section 4.13.

C. The Site Manager shall correctly insert all correspondence and reports regardless of the source (i.e., from the public, Consultant, and O/RPs, and responses generated by the Contractor) into OCULUS.

1. Deliverable: Correspondence and reports regardless of the source (i.e., from the public, the

Department, Consultant, O/RPs, and the Contractor) will be correctly inserted into OCULUS within fifteen (15) calendar days of receipt or generation.

2. Monthly Documentation Requirement: By the fifteenth (15th) of each month the Contractor shall submit the TAT Tracking Spreadsheet (Attachment L) for the previous month If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See Section 4.13.

D. The Site Manager shall complete CPE per Department rule, Chapter 62-772, F.A.C. The CPE is created in STCM. Sign into STCM. Then complete Cleanup/WorkOrder/Performance Evaluation (Attachment

P). When completed, the Site Manager will forward the CPE to the Contracted Team Manager for review. See the STCM Contractor Performance Evaluation Guidance (Attachment Q) for further information.

1. Deliverable: The Team will correctly insert the completed CPE into OCULUS within thirty (30) calendar days of the final invoice payment.

2. Monthly Documentation Requirement: By the fifteenth (15th) of each month the Contractor shall query STCM and provide a Performance Evaluation Status (Attachment R) in the Monthly Invoice

Contract No. GC121 Page 13 of 18

(Attachment S) for the previous month. The report represented by Attachment R can be generated in STCM Reports by going to 4, Contamination Data Reports, then to 2, Contractors, then to 11, Contractor Performance Evaluation Status and running the report. If the fifteenth (15th) falls on a weekend or holiday, the items will be due the next business day. See Section 4.13.

E. The Site Manager shall prepare closure order package, when a site qualifies for Site Rehabilitation

Completion pursuant to Subsection 62-780.680, using a PRP form letter, that is correct, notated, and have been reviewed for quality assurance by a second person. The closure order package(s) shall contain Order Letter Checklist (Attachment T) and every item required by the checklist, including but not limited to a completed Order Letter Checklist, Order letter, P.E./P.G. certification page, figures, tables, Underground Injection Control (UIC) memo (if applicable), site map(s) and a copy of the appropriate county property appraiser summary report for the property and any other properties impacted by the closure.

1. Deliverable: The Site Manager shall timely submit order packages to the PRP Order Letter

Facilitator.

2. Documentation Requirement: The Site Manager shall timely note in Working File submission of the closure order package to the PRP.

F. The Site Manager shall work with Professional staff to determine that the pricing levels and conditions of…