Clarification #11.docx

This is a Clarification document for Request for Quotations (RFQ) RQ24-015 issued by the New York State Department of Transportation (NYSDOT) for Aggregates. The solicitation seeks 4,250 tons of Type 4 Sub-Base Course Material to be delivered to the NYSDOT Residency 6-2 in Painted Post, NY, with a one-time purchase contract. The quotation responses are due by 4:00 PM on March 28, 2025, with prior questions required to be submitted by March 17, 2025. The procurement is structured as a single delivery with an expected leadtime of 2 weeks after order receipt, and bids will remain valid for 60 days.

The contract will be awarded on a "Lowest Grand Total" basis to a qualified vendor, with preferences for New York State small businesses, certified minority and women-owned business enterprises (M/WBE), and service-disabled veteran-owned business enterprises (SDVOB). While no specific participation goals are set for this contract, certified firms are encouraged to bid. Vendors must be registered with the NYS Department of Labor and demonstrate at least two years of verifiable experience in similar commercial or governmental environments. Bidders must submit comprehensive documentation including a Cost Proposal Worksheet, certification forms, insurance proof, and workers' compensation coverage. The procurement is conducted under State Finance Law Section 163(6), with compliance required for Executive Orders 16 and 177 regarding non-discrimination and business operations restrictions.