CampDawsonLimestoneAggregate-PringleTrainingArea-August2026.docx

REQUEST FOR QUOTATION

Limestone Gravel for Camp Dawson Pringle Training Areas

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Army National Guard, Construction and Facilities Management Office to establish a contract for the one-time purchase of limestone gravel as specified for delivery to multiple sites within the Pringle Training Area located near Camp Dawson in Preston County, WV.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in Section 2 of the General Terms and Conditions.

2.1 “Contract Item” means limestone gravel as more fully described by these specifications.

2.2 “Pricing Page” means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.

2.4 “AASHTO” means American Association of State Highway and Transportation Officials standard.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 Contract Item #1 – 1-1/2 “ Crusher Run Limestone– 200 Tons

3.1.1.1 Aggregate must be AASHTO Limestone: 1 ½” Crusher Run Limestone. The material shall be within WVDOH specifications for Limestone Aggregate.

3.1.1.2 Crushed limestone must be delivered to the jobsite(s) within the Pringle Training areas (map & locations attached in Exhibit B) in dump truck size loads and dumped, at red locations on the map, as directed by the personnel at the site.

3.1.2 Contract Item #2 – #1 – 3” Clean limestone - 200 Tons

3.1.2.1 Aggregate must be AASHTO #1 Limestone: 3” Clean Limestone The material shall be within WVDOH specifications for Limestone Aggregate.

3.1.2.2 Clean limestone must be delivered to the jobsites within the Pringle Training areas (map & locations attached in Exhibit B) in dump truck size loads and will be dumped at the location on the attached map marked with Blue, as directed by the personnel at the site.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Page: Vendor should complete the Pricing Page by providing their price per ton for the line item and multiplying that unit price by the requested quantity to determine the extended amount for the line item and to determine the grand total cost for the bid. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia. Invoices shall be mailed to the following address:

WV Army National Guard Construction & Facilities Management Office Attn: Accounts Payable 1707 Coonskin Drive Charleston, WV 25311

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order. Vendor shall deliver the Contract Items within five (5) working days after receiving a purchase order. Contract Items must be delivered to Agency at the locations specified in Exhibit B.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B. destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within thirty (30) days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7 VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this Contract.

7.2.3 Any other remedies available in law or equity.

Revised 10/27/2014