C04_Atch 2_Specifications.pdf

June 16, 2025

Phoenix Rearing Facility

Department of Agriculture

Plumbing Service Repair – 100% Submittal Project Manual

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Volume 1 of 1 | Divisions 01 - 26

OWNER

USDA – APHIS

PHOENIX, AZ

ARCHITECT/ENGINEER

Cushing Terrell

800 West Main Street, Suite 800

Boise, ID 83702

208.336.4900

Project Manager: Scott Roberts

USDA, AHPIS PPQ 100% SUBMITTAL

PHOENIX, ARIZONA JUNE 16, 2025

PLUMBING SERVICES REPAIR CONTRACT 12639521D0052

TABLE OF CONTENTS TOC - 1

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

011000 – SUMMARY

013100 – PROJECT MANAGEMENT AND COORDINATION

013200 – CONSTRUCTION PROGRESS DOCUMENTATION

013300 – SUBMITTAL PROCEDURES

014000 – QUALITY REQUIREMENTS

014200 – REFERENCES

015000 – TEMPORARY FACILITIES AND CONTROLS

015240 – CONSTRUCTION WASTE MANAGEMENT

016000 – PRODUCT REQUIREMENTS

017000 – EXECUTION REQUIREMENTS

017329 – CUTTING AND PATCHING

017700 – CLOSEOUT PROCEDURES

017810 – PROJECT RECORD DOCUMENTS

017820 – OPERATION AND MAINTENANCE DATA

DIVISION 02 - EXISTING CONDITIONS

024119 - SELECTIVE DEMOLITION

DIVISION 03 - CONCRETE

032000 - CONCRETE REINFORCING

033000 - CAST-IN-PLACE CONCRETE

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

061000 - ROUGH CARPENTRY

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

079200 - JOINT SEALANTS

DIVISION 08 - OPENINGS

081213 - HOLLOW METAL FRAMES

081416 - FLUSH WOOD DOORS

087111 - DOOR HARDWARE (DESCRIPTIVE SPECIFICATION)

DIVISION 09 - FINISHES

092216 - NON-STRUCTURAL METAL FRAMING

092900 - GYPSUM BOARD

093013 - CERAMIC TILING

096723 - RESINOUS FLOORING

099123 - INTERIOR PAINTING

TABLE OF CONTENTS TOC - 2

DIVISION 10 - SPECIALTIES

101423.16 - ROOM-IDENTIFICATION PANEL SIGNAGE

102113.13 - METAL TOILET COMPARTMENTS

102113.17 - PHENOLIC-CORE TOILET COMPARTMENTS

102800 - TOILET, BATH, AND LAUNDRY ACCESSORIES

DIVISION 12 - FURNISHINGS

123623.13 - PLASTIC-LAMINATE-CLAD COUNTERTOPS

DIVISION 22 - PLUMBING

221116 – DOMESTIC WATER PIPING

221119 – DOMESTIC WATER PIPING SPECIALTIES

221316 – SANITARY WASTE AND VENT PIPING

221319 – SANITARY WASTE PIPING SPECIALTIES

221319.13 – SANITARY DRAINS

224000 – PLUMBING FIXTURES

DIVISION 23 - HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

230523 – GENERAL-DUTY VALVES FOR PLUMBING AND HVAC PIPING

230529 – HANGERS AND SUPPORTS FOR PLUMBING AND HVAC PIPING AND EQUIPMENT

230553 – IDENTIFICATION FOR PLUMBING AND HVAC PIPING AND EQUIPMENT

230700 – PLUMBING AND HVAC INSULATION

DIVISION 26 - ELECTRICAL

260500 – COMMON WORK RESULTS FOR ELECTRICAL

262726 – WIRING DEVICES

265119 – LED INTERIOR LIGHTING

USDA, APHIS PPQ 100% SUBMITTAL

PHOENIX, AZ JUNE 16, 2025

SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Use of premises.

3. Government occupancy requirements.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: Plumbing Repair

1. Project Location: Phoenix Rearing Facility, 3645 East Chipman Road, Phoenix, AZ 85040.

B. The Work consists of the following:

1. The Work includes the removal and replacement of sections of waste pipe and vents with associated concrete slab and wall repair.

2. Remodel south restroom/showers to be ABA compliant.

3. Minor plumbing fixture replacement and finish patch at north restroom.

C. Project will be constructed under a single prime contract.

1.3 USE OF PREMISES

A. Contractor shall have limited use of premises for construction operations as indicated on Drawings by the Contract limits.

B. Schedule operations so that Work is conducted during regular office hours which are

7:00 am to 4:30 pm. The work area shall be available to Contractor during regular office. Work during nights or weekends may be allowed as approved by the Contracting Officer.

C. Schedule and sequence operations necessary to complete the work, including coordination with other crafts relative to the Contractor's requirements. Schedule Work in such manner as to avoid delays in overall construction and permit proper installation of work.

D. Use of Site: Limit use of premises to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

SUMMARY 011000 - 2

1. Government Occupancy: Allow for Government occupancy of Project site.

government personnel will be continuously occupying areas of the building immediately adjacent to the work area. Conduct work in a manner that will minimize needs for disruption of normal Government operations. Provide minimum 72 hours advance notice to Contracting Officer of activities that will impact normal Government operations. Secure Contracting Officer's written approval of activities that will impact normal Government operations to avoid delays in overall construction and permit proper installation or work.

2. Driveways and Entrances: Keep driveways parking areas, loading areas, and entrances serving premises clear and available to the Government, Government employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

E. Use of Existing Building: Maintain existing building in a weathertight condition throughout construction period. Repair damage caused by construction operations.

Protect building and its occupants during construction period.

F. Utilities: Service interruptions of mechanical and electrical systems will be allowed for short periods per schedule approved by Contracting Officer.

1. Notify Contracting Officer at least 72 hours prior to a schedule outage for coordination purposes.

1.4 SECURITY

A. Contractor shall provide a list of names, to the Contracting Officer, of all personnel that will be working on the facility.

B. Contractor personnel shall not enter the facility more than 30 minutes prior to the start of scheduled workday and must leave the facility within 30 minutes of the scheduled completion time.

1.5 GOVERNMENT OCCUPANCY REQUIREMENTS

A. Full Government Occupancy: Government will occupy site and existing building during entire construction period. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Perform the Work so as not to interfere with Government day-to-day operations. Maintain existing exits, unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or

SUMMARY 011000 - 3

other occupied or used facilities without written permission from Government and authorities having jurisdiction.

2. Maintain access/operation to one set of restrooms at any given time during construction.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

SUMMARY 011000 - 4

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PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination Drawings.

2. Project meetings.

3. Requests for Interpretation (RFIs).

B. See Division 01 Section 017000 "Execution Requirements" for procedures for coordinating general installation and field-engineering services.

1.2 DEFINITIONS

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract

Documents.

1.3 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Contracting Officer and separate

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

1.4 SUBMITTALS

A. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Content: Project-specific information, drawn accurately to scale. Do not base Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of

Governmental, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Contracting Officer for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

2. Sheet Size: At least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

3. Number of Copies: Submit two copies of each submittal. Contracting Officer will return one copy.

4. Refer to individual Sections for Coordination Drawing requirements for Work in those Sections.

1.5 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Contracting Officer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes inclusive of submittal log, RFI log and 2-week look ahead to everyone concerned, including Contracting Officer, within three days of the meeting.

B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Contracting Officer, but no later than 15 days after execution of the Agreement. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments, review required work, project drawings, specifications, construction schedules, payroll, payments, and administrative provisions of the Contract. Be prepared to summarize and explain procedures planned for the project and present specified preconstruction submittals.

1. Attendees: Authorized representatives of Government, and their consultants; Quality Control and Safety personnel; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. The plumbing and electrical subcontractors’ attendance will be required.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel (included but not limited to Superintendent, Quality Control Person and Safety Person) and their duties.

e. Procedures for processing field decisions and Modifications.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of Record Documents.

l. Use of the premises and existing building.

m. Work restrictions.

n. Government occupancy requirements.

o. Responsibility for temporary facilities and controls.

p. Construction waste management and recycling.

q. Parking availability.

r. Office, work, and storage areas.

s. Equipment deliveries and priorities.

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

t. First aid.

u. Security.

v. Progress cleaning.

w. Working hours.

3. Minutes: Record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Contracting Officer of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the

a. The Contract Documents.

b. Related RFIs.

c. Related Modifications.

d. Purchases.

e. Deliveries.

f. Submittals.

g. Possible conflicts.

h. Compatibility problems.

i. Time schedules.

j. Weather limitations.

k. Manufacturer's written recommendations.

l. Warranty requirements.

m. Compatibility of materials.

n. Acceptability of substrates.

o. Temporary facilities and controls.

p. Space and access limitations.

q. Regulations of authorities having jurisdiction.

r. Testing and inspecting requirements.

s. Installation procedures.

t. Coordination with other work.

u. Required performance results.

v. Protection of adjacent work.

w. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible

PROJECT MANAGEMENT AND COORDINATION 013100 - 5

date.

D. Progress Meetings: Conduct progress meetings at regular intervals. Hold the meetings at the project site. Coordinate dates of meetings with preparation of payment requests. Additional progress meetings may be requested by either the Contracting Officer or Contractor.

1. Attendees: In addition to representatives of Government, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress.

Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule.

Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Status of correction of deficient items.

14) Field observations.

15) RFIs.

16) Status of proposal requests.

17) Pending changes.

18) Status of Modifications.

19) Pending claims and disputes.

20) Documentation of information for payment requests.

PROJECT MANAGEMENT AND COORDINATION 013100 - 6

3. Minutes: Record the meeting minutes.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

1.6 REQUESTS FOR INTERPRETATION (RFIs)

A. Procedure: Immediately on discovery of the need for interpretation of the Contract

Documents, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified.

1. RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

1. Project name.

2. Date.

3. Name of Contractor.

4. Name of Contracting Officer.

5. RFI number, numbered sequentially.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. Contractor's suggested solution(s). If Contractor's solution(s) impact the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

10. Contractor's signature.

11. Attachments: Include drawings, descriptions, measurements, photos, Product

Data, Shop Drawings, and other information necessary to fully describe items needing interpretation.

C. Contracting Officer's Action: Contracting Officer will review each RFI, determine action required, and return it. Allow 7 calendar days for Contracting Officer's response for each RFI. RFIs received after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

PROJECT MANAGEMENT AND COORDINATION 013100 - 7

c. Requests for coordination information already indicated in the Contract Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Contracting Officer's actions on submittals.

f. Incomplete RFIs or RFIs with numerous errors.

2. Contracting Officer's action may include a request for additional information, in which case Contracting Officer's time for response will start again.

D. On receipt of Contracting Officer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer within seven days if Contractor disagrees with response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the

RFI number. Submit log as required by the Contracting Officer. Include the

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Contracting Officer's response was received.

8. Identification of related bilateral or unilateral modifications, extensions, and changes in scope, as appropriate.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 013100

PROJECT MANAGEMENT AND COORDINATION 013100 - 8

PLUMBING SERVICES REPAIR

CONTRACT 12639521D0052

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 1

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's construction schedule.

2. Daily construction reports.

3. Field condition reports.

1.2 SUBMITTALS

A. Contractor’s Construction Schedule: Submit one electronic copy of initial schedule, large enough to show entire schedule for entire construction period.

B. Daily Construction Reports: Submit one electronic copy at weekly intervals.

C. Field Condit ion Reports: Submit one electronic copy at time of discovery of differing conditions.

1.3 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor's Construction Schedule with the Schedule of

Values, list of subcontracts, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Final Completion.

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 2

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Modification.

B. Activities: Treat each story or separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by Contracting Officer.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Division 01 Section 013300 "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule.

4. Startup and Testing Time: Include not less than two days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for Substantial Completion and allow time for Contracting Officer's administrative procedures necessary for certification of Substantial Completion.

C. Constraints: Include constraints and work restrictions indicated in the Contract

Documents and as follows in schedule and show how the sequence of the Work is affected.

1. Work by Government: Include a separate activity for each portion of the Work performed by Government.

2. Work Restrictions: Show the effect of the following items on the schedule:

a. Coordination with existing construction.

b. Limitations of continued occupancies.

c. Uninterruptible services.

d. Partial occupancy before Substantial Completion.

e. Use of premises restrictions.

f. Provisions for future construction.

g. Seasonal variations.

h. Environmental control.

3. Work Stages: Indicate important stages of construction for each major portion of the Work.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final Completion.

E. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis using fragnets to demonstrate

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 3

the effect of the proposed change on the overall project schedule.

2.2 CONTRACTOR'S CONSTRUCTION SCHEDULE (GANTT CHART)

A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal Gantt-chart-type, Contractor's Construction Schedule within 15 days of date established for the Notice to Proceed. Base schedule on the Preliminary Construction Schedule and whatever updating and feedback was received since the start of Project.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.

1. For construction activities that require 3 months or longer to complete indicate an estimated completion percentage in 10 percent increments within time bar.

2.3 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. Contract name and number.

2. Contractor representative onsite.

3. Date.

4. High and low temperatures and general weather conditions.

5. List of subcontractors at Project site and work location/classification.

6. Equipment at Project site.

7. Material deliveries.

8. Accidents.

9. Stoppages, delays, shortages, and losses.

10. Meter readings and similar recordings.

11. Orders and requests of authorities having jurisdiction.

12. Services connected and disconnected.

13. Equipment or system tests and startups.

B. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare and submit a detailed report.

Submit with a request for interpretation. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 4

PART 3 - EXECUTION

3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate Actual Completion percentage for each activity.

B. Distribution: Distribute copies of approved schedule to Contracting Officer, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

END OF SECTION 013200

SUBMITTAL PROCEDURES 013300 - 1

SECTION 013300 - SUBMITTAL PROCEDURES

A. This Section includes administrative and procedural requirements for submitting Shop

Drawings, Product Data, Samples, Design Computations, and other submittals.

B. See Division 01 Section 013200 "Construction Progress Documentation" for submitting schedules and reports, including Contractor's Construction Schedule.

C. See Division 01 Section 014000 "Quality Requirements" for submitting test and inspection reports.

D. See Division 01 Section 017700 "Closeout Procedures" for submitting warranties.

E. See Division 01 Section 017810 "Project Record Documents" for submitting Record

Drawings, Record Specifications, and Record Product Data.

F. See Division 01 Section 017820 "Operation and Maintenance Data" for submitting operation and maintenance manuals.

A. Action Submittals: Written and graphic information that requires Contracting Officer's responsive action.

B. Informational Submittals: Written information that does not require Contracting

Officer's responsive action. Submittals may be rejected for not complying with requirements.

1.3 SUBMITTAL PROCEDURES

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the

Work so processing will not be delayed because of need to review submittals concurrently for coordination.

SUBMITTAL PROCEDURES 013300 - 2

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

B. Submittals Schedule: Comply with requirements in Division 01 Section 013200

"Construction Progress Documentation" for list of submittals and time requirements for scheduled performance of related construction activities.

C. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Contracting Officer's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 14 calendar days for initial review of each submittal.

Allow additional time if coordination with subsequent submittals is required.

Contracting Officer will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 14 calendar days for review of each resubmittal.

D. Identification: Place a permanent label or title block on each submittal for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 6 by 8 inches on label or beside title block to record Contractor's review and approval markings and action taken by Contracting Officer.

3. Include the following information on label for processing and recording action taken:

a. Project name.

b. Date.

c. Name and address of Contracting Officer Representative.

d. Name and address of Contractor.

e. Name and address of subcontractor.

f. Name and address of supplier.

g. Name of manufacturer.

h. Submittal number or other unique identifier, including revision identifier.

1) Submittal number shall use Specification Section number followed by a decimal point and then a sequential number (e.g., 06100.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., 06100.01.A). Work schedule and value schedules shall be numbers 01000.01 and 01000.02.

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

k. Location(s) where product is to be installed, as appropriate.

SUBMITTAL PROCEDURES 013300 - 3

l. Other necessary identification.

E. Cover Sheet: Use Cover Sheet Submittal at end of this Section.

1. Submittal Number

2. Contract Number

3. Specification Section number and title, paragraph, and complete description of item being submitted. Be specific and clearly identify what is being submitted.

When appropriate, reference a specific sheet and detail of the Drawings. Note multiple items individually.

4. Signature and date.

5. Name and telephone number of individuals to contact for further information, if other than Contractor.

6. Submitted Information: Link submittal to cover sheet by contract number, project name, and submittal number. Stamp is recommended but may be hand-written on each copy; ensure submittal stamp includes project name and contract number and blank space in which to write submittal number.

Stamp or write this information on all copies.

F. Mechanical and Electrical: Deliver catalogs or pages and tables for mechanical and electrical items in one complete mechanical package and one complete electrical package. Incomplete packages will be retained until all items are received. Shop drawings may be submitted separately. Submit the following additional data:

1. Rough-in data and dimensions.

2. Motor characteristics and wiring diagrams.

3. Performance curves and rated capacities.

4. Operation characteristics.

G. Deviations: Highlight, encircle, or otherwise specifically identify deviations from the

Contract Documents on submittals.

H. Additional Copies: Unless additional copies are required for final submittal, and unless Contracting Officer observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

I. Transmittal: Package each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form. Contracting Officer will return submittals, without review received from sources other than Contractor.

J. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked "APPROVED."

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K. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

L. Use for Construction: Use only final submittals with mark indicating "APPROVED" taken by Contracting Officer.

1.4 CONTRACTOR'S USE OF CONTRACTING OFFICER REPRESENTATIVE'S CAD

FILES

A. At Contractor's written request, copies of Contracting Officer Representative's CAD files will be provided to Contractor for Contractor's use in connection with Project.

2.1 ACTION SUBMITTALS

A. Prepare and submit Action Submittals required by individual Specification Sections.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's written recommendations.

b. Manufacturer's product specifications.

c. Manufacturer's installation instructions.

d. Manufacturer's catalog cuts.

e. Wiring diagrams showing factory-installed wiring.

f. Printed performance curves.

g. Operational range diagrams.

h. Compliance with specified referenced standards.

i. Testing by recognized testing agency.

4. Number of Copies: Submit two copies of Product Data, unless otherwise indicated. Contracting Officer will return one copies. Mark up and retain one returned copy as a Project Record Document.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

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1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Dimensions.

b. Identification of products.

c. Fabrication and installation drawings.

d. Roughing-in and setting diagrams.

e. Wiring diagrams showing field-installed wiring, including power, signal, and control wiring.

f. Shopwork manufacturing instructions.

g. Templates and patterns.

h. Schedules.

i. Notation of coordination requirements.

j. Notation of dimensions established by field measurement.

k. Relationship to adjoining construction clearly indicated.

l. Seal and signature of professional engineer if specified.

m. Wiring Diagrams: Differentiate between manufacturer-installed and field-installed wiring.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches but no larger than 22 by 34 inches.

3. Number of Copies: Submit two copies of each submittal. Contracting Officer will return one copy.

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Lot.

e. Style.

f. Color.

g. Locations of use.

h. Number and title of appropriate Specification Section.

3. Disposition: Maintain sets of approved Samples at Project site, available for quality- control comparisons throughout the course of construction activity.

Sample sets may be used to determine final acceptance of construction associated with each set.

4. Samples for Initial Selection: Submit manufacturer's color charts consisting of

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units or sections of units showing the full range of colors, textures, and patterns available. Color selections will be made only after all related color samples have been received.

a. Number of Samples: Submit one full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Contracting Officer will return submittal with options selected.

5. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected.

Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection.

a. Number of Samples: Submit two sets of Samples. Contracting Officer will retain one Sample set; remainder will be returned.

E. Product Schedule or List: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location.

1. Number of Copies: Submit two copies of product schedule or list, unless otherwise indicated. Contracting Officer will return one copy.

F. Submittals Schedule: Comply with requirements specified in Division 01 Section

013200 "Construction Progress Documentation."

G. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design.

1. Number of Copies: Submit two copies of subcontractor list, unless otherwise indicated. Contracting Officer will return one copies.

2.2 INFORMATIONAL SUBMITTALS

A. Prepare and submit Informational Submittals required by other Specification Sections.

1. Number of Copies: Submit one copy of each submittal, unless otherwise indicated. Contracting Officer will not return copies.

2. Certificates and Certifications: Provide notarized statement that includes signature of entity responsible for preparing certification, signed by officer or other individual authorized to sign documents on behalf of that entity.

State that the named product conforms to the Contract requirements.

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Submit certificate with a certified copy of test results or certify that such test results are on file with the manufacturer and will be furnished to Contracting Officer upon request. Provide name and address of manufacturer, testing agency, and date of tests. The certificate shall set forth the means of identification which will permit field determination of the product delivered as being the product covered by the certification.

3. Test and Inspection Reports: Comply with requirements specified in Division 01 Section 014000 "Quality Requirements."

B. Quality Assurance Plan: Comply with requirements specified in Division 01 Section

014000 "Quality Requirements."

C. Coordination Drawings: Comply with requirements specified in Division 01 Section

013100 "Project Management and Coordination."

D. Contractor's Construction Schedule: Comply with requirements specified in Division

01 Section 013200 "Construction Progress Documentation."

E. Conformance Certificates: Prepare written certification that material complies with Contract Documents. Include evidence prior to sampling and testing.

F. Welding Certificates: Prepare written certification that welding procedures and personnel comply with requirements in the Contract Documents. Submit record of Welding Procedure Specification (WPS) and Procedure Qualification Record (PQR) on AWS forms. Include names of firms and personnel certified.

G. Installer Certificates: Prepare written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

H. Manufacturer Certificates: Prepare written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents.

Include evidence of manufacturing experience where required.

I. Product Certificates: Prepare written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents.

J. Material Certificates: Prepare written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents.

K. Material Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents.

L. Product Test Reports: Prepare written reports indicating current product produced by manufacturer complies with requirements in the Contract Documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

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M. Research/Evaluation Reports: Prepare written evidence, from a model code organization acceptable to authorities having jurisdiction, that product complies with building code in effect for Project.

N. Preconstruction Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of tests performed before installation of product, for compliance with performance requirements in the Contract Documents.

O. Compatibility Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of compatibility tests performed before installation of product. Include written recommendations for primers and substrate preparation needed for adhesion.

P. Field Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the Contract Documents.

Q. Maintenance Data: Prepare written and graphic instructions and procedures for operation and normal maintenance of products and equipment. Comply with requirements specified in Division 01 Section 017820 "Operation and Maintenance Data."

R. Design Data: Prepare written and graphic information, including, but not limited to, performance and design criteria, list of applicable codes and regulations, and calculations. Include list of assumptions and other performance and design criteria and a summary of loads. Include load diagrams if applicable. Provide name and version of software, if any, used for calculations. Include page numbers.

S. Manufacturer's Instructions: Prepare written or published information that documents manufacturer's recommendations, guidelines, and procedures for installing or operating a product or equipment. Include name of product and name, address, and telephone number of manufacturer.

T. Manufacturer's Field Reports: Prepare written information documenting factory-authorized service representative's tests and inspections. Include the following, as applicable:

1. Statement on condition of substrates and their acceptability for installation of product.

2. Summary o f i n s t a l l a t i o n procedures being followed, whether they comply with requirements and, if not, what corrective action was taken.

3. Results of operational and other tests and a statement of whether observed performance complies with requirements.

U. Insurance Certificates and Bonds: Prepare written information indicating current status of insurance or bonding coverage. Include name of entity covered by

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insurance or bond, limits of coverage, amounts of deductibles, if any, and term of the coverage.

2.3 SITE SPECIFIC SAFETY PLAN

A. Use a qualified person to prepare the written site-specific Safety Plan. Prepare the Site-Specific Safety Plan in accordance with the format and requirements of the Government, Construction Safety Management. The Site-Specific Safety Plan shall be job-specific and address any unusual or unique aspects of the project or activity for which it is written. The Site-Specific Safety Plan shall interface with the Contractor's overall safety and health program. The Government considers the Prime Contractor to be the "controlling authority" for all work site safety and health of the subcontractors.

B. Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out The Site Specific Safety Plan shall be signed by the person preparing the Site Specific Safety Plan, the Contractor, the on-site superintendent, the designated site safety and health officer, and the Contractor Quality Control Manager.

1. Submit the Site-Specific Safety Plan to the COR 10 working days prior to the date of the preconstruction conference for acceptance. Work cannot proceed without an approved Site-Specific Safety Plan.

C. Once approved by the COR, the Site-Specific Safety Plan and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the approved Site-Specific Safety Plan will be cause for stopping of work, at the discretion of the COR, until the matter has been rectified.

D. Once work begins, changes to the approved Site-Specif ic Safety Plan shall be made with the knowledge and concurrence of the COR, project superintendent and quality control manager. Should any severe hazard exposure, i.e. imminent danger, become evident, stop work in the area, secure the area, and develop a plan to remove the exposure and control the hazard. Notify the COR within 24 hours of discovery. Eliminate/remove the hazard. In the interim, take all necessary action to restore and maintain safe working conditions in order to safeguard onsite personnel, visitors, the public, and the environment.

E. Copies of the approved plan will be maintained at the COR's office and at the job site.

F. Continuously review and amend the Site-Specific Safety Plan, as necessary, throughout the life of the contract. Incorporate unusual or high-hazard activities not identified in the original Site-Specific Safety Plan as they are discovered.

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2.4 DELEGATED DESIGN

A. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of Contractor by the Contract Documents, provide products and systems complying with specific performance and design criteria indicated.

1. If criteria indicated are not sufficient to perform services or certification required, submit a written request for additional information to Contracting Officer.

B. Delegated-Design Submittal: In addition to Shop Drawings, Product Data, and other required submittals, submit two copies of a statement, signed and sealed by the responsible design professional, for each product and system specifically assigned to Contractor to be designed or certified by a design professional.

1. Indicate that products and systems comply with performance and design criteria in the Contract Documents. Include list of codes, loads, and other factors used in performing these services.

3.1 CONTRACTOR'S REVIEW

A. Review each submittal and check for coordination with other Work of the

Contract and for compliance with the Contract Documents.