BPM004972.M22-0040_Solicitation_SOW__Plans__Specifications_Generator_Maintenance___Repairs.pdf

INVITATION FOR BID: BPM004972/M22-0040

SCOPE OF WORK

State of Arizona Department of Emergency and Military Affairs

Facilities Management Office

Generator Maintenance

LOCATIONS

Papago Park Military Reservation, 5636 East McDowell Road, Phoenix, Arizona, 85008

Camp Navajo Military Reservation, 1 Hughes Avenue, Bellemont, Arizona, 86015

Florence Military Installation, 600 East Track Road, Florence, Arizona, 85132

Silverbell Army Heliport, 22440 E. Pinal Airpark Rd, Marana AZ 85653-9598

SPECIFICATIONS

GENERAL REQUIREMENTS DIVISION 1

1. SUMMARY OF WORK:

1.1. Construct the work as specified under a firm fixed fee. Description of services follows:

1.1.1. Two (2) complete full service inspections April and October.

1.1.2. A two (2) hour load bank test during the April inspection.

1.1.3. Proposal to include technician, travel, and equipment costs.

1.1.4. All technicians to be certified to work on, repair, and inspect generators.

1.2. The Contractor shall:

1.2.1. Provide experienced or manufacturer certified repair technicians, labor, testing equipment, materials, transportation, replacement parts, tools and supplies necessary to perform maintenance and repair services as required.

1.2.2. Provide maintenance and repair services twenty-four (24) hours per day, seven (7) days per week, and three hundred sixty-five (365) days per year during:

1.2.2.1. Regular Operating Hours - Monday through Friday from 6:00 AM – 4:30 PM, excluding State holidays;

and

1.2.2.2. Non-Regular Operating Hours (Emergency Service) - Before and/or after Regular Operating Hours, weekends, and all State holidays.

1.2.3. Provide DEMA with an Emergency Contact and Telephone Number where the Contractor can be reached twenty-four (24) hours per day, seven (7) days per week, and three hundred sixty-five (365) days per year in the event emergency service is required.

1.2.4. When utilizing an answering service, Contractor’s personnel shall respond within one (1) hour.

1.2.5. When utilizing emergency services, service technician shall be on-site within three (3) hours.

1.2.6. Contractor shall certify that all Subcontracts incorporate by reference the terms and conditions of this Contract.

The issuance of subcontracts shall not relieve Contractor of any of its obligations under the Contract, including, among other things, the obligation to properly supervise and coordinate the work of subcontractors performing for the Contractor under this Contract. Nothing contained in any subcontract shall create a contractual relationship between any subcontractor and the State.

1.3. Battery & Battery Charger System:

1.3.1. Check battery charger functions.

1.3.2. Check tightness of and clean cable connections and terminals

1.3.3. Check and record electrolyte level, vent caps of all cells in the batteries. Fill batteries with electrolyte to the proper levels

1.3.4. Load test batteries and record findings.

1.4. Fuel System:

1.4.1. Inspect and record main tank/day tank fuel levels.

1.4.2. Inspect day tank controls for proper operations. Record findings.

1.4.3. Check pumps for noise and leaks, test and operate day tank controls (where available).

1.4.4. Inspect all fuel hoses, clamps, pipes, components, filters & fittings for leaks and deterioration.

1.4.5. Inspect and lube governor linkage.

1.4.6. Visually inspect rupture/containment basin for liquids and check for breaks or damage to area. Record findings

1.4.7. Test for water in fuel base tank and/or day tanks.

1.4.8. Submit report to POC from fuel sampling after laboratory analysis.

1.5. Engine Cooling System:

1.5.1. Inspect all hoses & clamps for leaks or deterioration. Inspect coolant level & test condition of coolant.

1.5.2. Inspect radiator cap & filler neck condition.

1.5.3. Inspect drive belts for unusual wear, observe alignment & deflection. Record findings.

1.5.4. Check and record coolant heater operations.

1.5.5. Utilize DCA test strip to record coolant properties. Record findings.

1.5.6. Inspect radiator surfaces, coils tanks, shrouds & barriers for condition & obstructions. Clean radiator coil.

1.5.7. Visually inspect low temperature after cooler.

1.5.8. Submit report from coolant sampling after laboratory analysis.

1.6. Engine Lubrications System:

1.6.1. Inspect lubrication system for leaks

1.6.2. Visually check and record oil level and condition, check filter condition).

1.6.3. Inspect crankcase ventilation system.

1.7. Intake/Exhaust System:

1.7.1. Inspect air cleaner element & entire intake system.

1.7.2. Inspect exhaust system & rain cap.

1.7.3. Inspect louver operations. Record findings.

1.8. Generator Controls & Power Connections:

1.8.1. Visually inspect all engine mounted wiring, senders & devices for breaks or wear and tear or loose connections.

1.8.2. Visually inspect all unit mounted control components & wiring.

1.8.3. Test all lights & Indicators. Report any lights not working.

1.8.4. Visually inspect breaker, power connections, governor & voltage regulator.

1.9. Generator Operations:

1.9.1. Start & Observe generator engine operation.

1.9.2. Verify engine & generator safeties for proper operation.

1.9.3. Perform system transfer test, and no-load run test. When performing no-load test, run generator for a minimum of 20 minutes. Record oil pressures, oil temperatures, amp readings, voltage readings.

1.10. Automatic Transfer Switch :(Paralleling Switchgear, Bypass Switchgear, Manual Transfer Switches).

1.10.1. Visually inspect all power & control wiring.

1.10.2. Visually inspect switch mechanism & enclosure.

1.10.3. Visually inspect and record controls & time delay settings.

1.10.4. Verify function of exercise clock. 5. Conduct transfer testing to verify switch setting & operations.

1.11. Operational & Functional Review of Generator Critical Components:

1.11.1. Check all pulleys, belt tensioners, slack adjusters & idler pulleys for travel, wear & overall condition.

1.11.2. Inspect/Lubricated drive bearings, gear or belt drives, lovejoy & other connecting hardware.

1.12. Lubrication Oil & Filtration Service:

1.12.1. Change engine lubrication oil, governor oil, & oil bath air filter oil, if applicable.

1.12.2. Change primary lubrication & bypass filters.

1.12.3. Change fuel filters.

1.12.4. Post lube service operation of genset (unloaded) at rated temperature.

1.12.5. Test oil and submit report from oil sampling after laboratory analysis.

1.12.6. If applicable, change coolant filters to adjust DCA concentration.

Submit report of all findings from inspections, operational records of oil temperatures, oil pressures, coolant levels, electrical readings, test reports from labs to POC within 5 working days of inspection and tests.

1.13. Description of repairs and additional work.

1.14. Contractor shall submit a proposal on a case by case basis for any repairs needed based on labor rate. Contractor shall also submit documentation showing mark-up for parts purchased and used for repairs.

1.14.1. When repairs are needed, contractor shall begin work within three (3) days of ok to proceed from POC. If parts are needed that delay the three day start period then contractor must notify POC of delay and give indication of how long it will take to receive parts.

1.14.2. Point of Contact, (POC) Designated Facilities Management Office (FMO) personnel will be the primary government POC concerning work.

1.14.3. Contractor Access, the Contractor will have access during the hours of operation (6:00 AM – 4:30 PM).

Temporary electricity, water and sanitary facilities are available on jobsite.

1.14.4. Contractor Qualifications, the Contractor shall be bonded, licensed, and properly insured with a minimum of five (5) verifiable years of experience.

1.14.5. Government Quality Assurance, the government will regularly evaluate the Contractor’s performance to ensure compliance with contract terms and conditions. Evaluations will be performed by designated FMO personnel.

1.14.6. The following is a list of the locations and addresses where the services shall be performed bi – annually.

1.14.7. Papago Park Military Reservation (PPMR) 5636 East McDowell Road Phoenix, Arizona 85008-3495.

1.14.7.1. Building M5101 Brand GEN SET.

1.14.7.2. Building M5103 Brand GEN SET.

1.14.7.3. Building M5501 Brand GEN SET.

1.14.7.4. Building M5800 Brand GEN SET.

1.14.7.5. Building M5260 Brand GEN SET.

1.14.8. High Altitude Chamber (ASU East Poly-Technical Campus 7108 E Tiburon Ave Mesa, AZ 85212

1.14.8.1. Brand JOHN DEERE TEREX

1.14.9. Silverbell Army Aviation Heliport I-10 & Exit 232 Marana, AZ 85653-9598

1.14.9.1. Building L4500 Brand ONAN

1.14.9.2. Building L4320 Brand GENERAC

1.14.9.3. Building L4701 Brand CATERPILLAR

1.14.9.4. Building L4501 Brand CUMMINS

1.14.9.5. Building L6100 Brand KATOLIGHT

1.14.9.6. Building L4105 Brand KOHLER

1.14.9.7. Building L4535 Brand CUMMINS

1.14.9.8. Building L4530 Brand CUMMINS

1.14.10. Florence Military Reservation 20525 S. Highway 79 Florence, AZ 85232

1.14.10.1. Building L5020 Brand ONAN

1.14.10.2. Building L5544 Brand GENERAC

1.14.11. Camp Navajo Training Site #1 Hughes Road Camp Navajo, AZ 86015-9999

1.14.11.1. Building 00001 Brand Cummins

1.14.11.2. Building 00008 Brand Cummins

1.14.11.3. Building 00029 Brand Cummins

1.14.11.4. Building K2100 Brand Genrac

1.14.11.5. Building 00378 Brand Detroit

1.14.11.6. Building 00333 Brand Onan

1.15. Scheduling:

1.15.1. A preconstruction meeting shall be coordinated between the Owner (DEMA) and the Contractor at the time of the Award of Contract

1.15.2. Work shall be performed when given the OK by the Owner to proceed and purchase order issued.

1.15.3. Contractor shall notify POC one week prior to scheduling any inspections or repairs. Contractor shall also notify POC when they arrive onsite to perform inspections and/or repairs and when they are finished working each day.

1.16. Technician / Inspection:

1.16.1. All Technicians shall have experience in Power Generation Systems, Generators & Transfer switches.

1.16.2. All work will be inspected by Point of Contact (POC) and/or Owner’s construction inspector during progress and upon completion of work.

1.16.3. Final payment will not be approved until the POC certifies that work was accomplished. Invoices shall be submitted within thirty (30) days from completion of work. Signed service tickets shall be submitted with invoices.

1.17. Traffic Control / Refuse Disposal

1.17.1. The Contractor shall be responsible for the control of all traffic in the work area and for the placement of traffic barriers as needed. The Contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of job or when away from the work site, the Contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition.

The Contractor is responsible for removal and proper disposal of all job related waste material at a permitted site.

2. APPLICABLE CODES

2.1. The Contractor shall comply with all applicable laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor, and the government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such responsibilities.

3. BARRIERS

3.1. Provide and maintain all fences, barricades, light and other protective structures or devices necessary for the safety of workmen, equipment, the public and property as required by Federal, State, County or Municipal Laws and Regulations, Local Ordinances, Laws and other requirements of authorities having jurisdiction with regard to safety precautions, operations and fire hazards.

4. SECURITY REQUIREMENTS

4.1. Traffic Laws.

4.1.1. Contractor employees shall comply with all base traffic regulations. Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base diving privileges, debarment from the base, or other administrative action.

4.2. Random personnel and Vehicle Searches.

4.2.1. Contractor personnel are subject to random personnel and vehicle searches. If Contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

4.3. Weapons, Firearms, and Ammunition.

4.3.1. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within the Contractor owned vehicle or privately owned vehicle with on any of our locations.

4.4. Reporting Requirements.

4.4.1. Contractor personnel shall immediately report to an appropriate government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

4.5. Physical Security.

4.5.1. Contractor employees shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.6. Environmental Awareness:

4.6.1. Reference 40 CFR 261.20 through 261.24.

4.6.2. The Contractor shall diligently attempt to use products that are environmentally “friendly”.

4.6.3. If the Contractor is unable to provide environmentally “friendly” products, he shall submit to the Owner at the start of work, a list of those products considered “unfriendly” along with their Material Safety Data Sheets (MSDS’s). The Contractor shall have the MSDS’s in their possession while at each site.

4.6.4. Characteristics of environmentally “unfriendly” products consist of, but are not necessarily limited to, the following:

4.6.5. Ignitability – flashpoint of less than 140 degrees F (60 degrees C).

4.6.6. Corrosivity – pH less than or equal to 2, or greater than or equal to 12.5.

4.6.7. Reactivity – reacts violently with water or generates toxic gases, vapors, or fumes when mixed with water.

4.6.8. Toxicity – any product that may create waste in quantities exceeding those in Table 1 of 40 CFR 261.24.

4.6.9. Toxic Release Inventory (TRI) – any product that appears on the list prepared by the EPA.

4.7. Asbestos:

4.7.1. Materials containing asbestos are prohibited on this project. Use only asbestos free products.

5. CONTRACT CLOSEOUT

5.1. Quality Assurance:

5.1.1. Prior to requesting inspection by the POC, use adequate means to assure that the Work is completed in accordance with the specified requirements and is ready for the requested inspection.

5.2. Cleaning:

5.2.1. Besides general broom cleaning, do the following special cleaning at completion of work:

5.2.2. Remove marks, stains, fingerprints, other soil, paint, asphalt, dirt, etc.

5.2.3. Clean fixtures and equipment by removing stains, paint, asphalt, dust, dirt and etc.

5.2.4. Remove temporary protections.

5.3. Inspection:

5.3.1. Notify the POC for final inspection. Contractor shall supply inspection checklist of work performed per Scope of Work.

5.3.2. Should the POC determine that the work is incomplete or defective work.

6. The POC will notify the Contractor, in writing, listing the incomplete or defective work.

6.1. Remedy the deficiencies promptly and notify the POC when ready for re-inspection.

End of Scope