BPM003178_Evaluation_Documents.pdf

Douglas A. Ducey Governor

Michael Wisehart Director

1789 W. Jefferson, Mail Drop 1222, Phoenix, AZ 85007 P.O. Box 6123, Phoenix, AZ 85005 Telephone (602) 364-0170 Fax (602) 542-4496 https://des.az.gov/

DATE: April 6, 2021

TO: Solicitation File

FROM: Bernadette Hill

Senior Procurement Specialist Office of Procurement

SUBJECT: Executive Summary

BPM003178

Business Enterprise Operations - Maintenance and Repair for Commercial Kitchen Equipment and Food Service Appliances

PROGRAM: Rehabilitation Services Administration/Business Enterprise Program

Date

Event and Description

This Invitation for Bid (IFB) commenced under the Revised Arizona Procurement Code, Revised Arizona Statute § 41-2533, Competitive Sealed Bidding including R2-7-B301 (Solicitation) and R2-7-B314 (Contract Award).

2/17/2021 The solicitation was formally advertised in The Daily News- Sun.

2/17/2021 This solicitation was issued electronically and sent to thirty-two (32) suppliers via the State’s eProcurement website.

2/23/2021 Solicitation Amendment No. 1 issued.

3/3/2021, 3:00 p.m. AZ Local Time Proposals due. Submittal as follows:

Offeror 1 Andrews Refrigeration, Inc.

Offeror 2 Arrowhead Commercial Equipment Service, Inc.

Offeror 3 Encore One, LLC

Offeror 4 Hobart Service - a division of ITW Food Equipment Group

3/4/2021 - 3/23/2021 Evaluation conducted in accordance with A.R.S. § 41-2533 and R2-7-B312.

3/9/2021 Clarification conducted via APP with Arrowhead Commercial Equipment Service, Inc. and Encore One, LLC to confirm the return of signed Solicitation Amendment No.1.

3/11/2021 Clarification closed.

3/11/2021 Arrowhead Commercial Equipment Service, Inc. confirmed the return of signed Solicitation Amendment 1. Encore One, LLC signed Solicitation Amendment No.1 was inadvertently located in a separate file in APP.

3/23/2021 In accordance with A.R.S. § 41-2502 A.A.C. R2-7-102, Written Determinations and R2-7-103, Confidential Information, a Determination was made for Andrews Refrigeration, Inc.

Telephone (602) 364-0170 Fax (602) 542-5339 https://des.az.gov/

4/1/2021 Verified Offerors not on Excluded Parties List.

4/6/2021 In accordance with A.R.S. § 41-2502 Determinations, R2-7- 102, Written Determinations, and R2-7-B313, Responsibility Determinations, a Determination was made for Hobart Service

- a division of ITW Food Equipment Group.

4/6/2021 Contract Award Determination (R2-7-B314) to CPO.

Offeror 1 Andrews Refrigeration, Inc. to provide services in Maricopa, Pima, Pinal and Yavapai Counties

Offeror 2 Arrowhead Commercial Equipment Service, Inc. to provide services in Maricopa County services

Offeror 3 Encore One, LLC to provide statewide services

The Evaluation conducted in accordance with A.R.S. § 41-2533 and R2-7-B312 to ensure adequate coverage throughout the state. The recommendation is based on the following offerors proposed pricing and service areas in various counties:

Offeror

One (1) Hour of Labor during

Regular Business Hours

One (1) Hour of Labor Outside

Regular Business Hours

Andrews Refrigeration, Inc. $82.00 $123.00

Arrowhead Commercial Equipment Service, Inc.

$82.00 $123.00

Encore One, LLC $92.00 $138.00

County Flat Trip

Charge

Andrews Refrigeration, Inc.

Arrowhead Commercial Equipment Service, Inc.

Encore One, LLC

Apache County No Bid No Bid $ 700.00

Cochise County No Bid No Bid $ 350.00

Coconino County No Bid No Bid $ 485.00

Gila County No Bid No Bid $ 280.00

Graham County No Bid No Bid $ 520.00

Greenlee County No Bid No Bid $ 565.00

La Paz County No Bid No Bid $ 360.00

Maricopa County $82.00 $ 82.00 $ 173.00

Mohave County No Bid No Bid $ 545.00

Navajo County No Bid No Bid $ 675.00

Pima County $82.00 No Bid $ 105.00

Pinal County $82.00 No Bid $ 305.00

Santa Cruz County No Bid No Bid $ 215.00

Yavapai County $82.00 No Bid $ 365.00

Yuma County No Bid No Bid $ 535.00

Basis of Award

In accordance with A.R.S. § 41-2533 and A.A.C. R2-7-B314, the contract shall be awarded to the lowest responsible and responsive offeror whose offer conforms in all material respects to the requirements and criteria set forth in the solicitation, therefore, the Office of Procurement recommends the following awards and the Chief Procurement Officer concurs.

Andrews Refrigeration, Inc.

Arrowhead Commercial Equipment Service, Inc.

_________________________________ Date: __________________________ David Steuber Chief Procurement Officer Arizona Department of Economic Security

April 6, 2021

March 23, 2021

Jayson Wagner, President 5617 E. Hillery Dr.

Scottsdale, AZ 85254

Subject: Request for Confidentiality - Solicitation # BPM001378, Business Enterprise Operations –

Maintenance and Repair for Commercial Kitchen Equipment and Food Service Appliances

Dear Mr. Wagner, In accordance with A.R.S. § 41-2502 A.A.C. R2-7-102, Written Determinations and the Arizona Procurement Code R2-7-103, Confidential Information, an Agency Chief Procurement Officer shall, upon receipt of an Offeror’s submission of information designated as “confidential” determine whether such submission is confidential or whether the information may be disclosed. The ADES Office of Procurement has reviewed and made a determination regarding the designation as follows:

Document Name:

Section Approved Denied Justification IFB Offeror Submittal Confidential Documents

X

Upon reviewing the Offeror’s response to the solicitation which has been identified as confidential, the Offeror has failed to provide an explanation for ADES to make a determination as to whether the material submitted contains trade secrets and/or proprietary information that is deemed confidential as described in A.A.C. R2-7-101(50). Therefore, the request to designate the solicitation response as confidential has been denied.

In accordance with A.A.C. R2-7-103(A), if a person wants to assert that a person’s offer, specifications, or protest contains a trade secret or other proprietary information, a person shall include with the submission a statement supporting this assertion. The Offeror has failed to attach a statement supporting this assertion.

Therefore, the Offeror’s response to the subjected solicitation has been determined to be “Not Confidential” and will be released as public information after contract award.

If your company still believes that the material submitted is confidential, you may request a review of the determination by the State Procurement Administrator no later than 3:00 PM, MST, March 29, 2021.

If you have any questions regarding this notification, please contact Bernadette Hill at (602) 542-3315 or via email at bernadettehill@azdes.gov.

Sincerely, Chief Procurement Officer Arizona Department of Economic Security Office of Procurement mailto:bernadettehill@azdes.gov

Douglas A. Ducey Michael Wisehart Governor Director

Michael Birt Hobart Service – a Division of ITW Food Equipment Group, LLC 701 South Ridge Avenue Troy, OH 45374

Subject: Responsibility Determination: Hobart Service – a Division of ITW Food Equipment Group, LLC Invitation for Bid, BPM003178

Maintenance and Repair for Commercial Kitchen Equipment and Food Service Appliances

Dear Mr. Birt:

The Chief Procurement Officer has determined the offer submitted by Hobart Service – a Division of ITW Food Equipment Group, LLC, in response to Invitation for Bid BPM003178 is non-responsible for Contract Award.

A copy of the Determination is attached.

If you have any questions regarding this notification, please contact Bernadette Hill at (602) 542-3315 or via email at bernadettehill@azdes.gov.

Sincerely, Bernadette Hill

ADES Office of Procurement cc: Procurement File mailto:bernadettehill@azdes.gov

Date: April 6, 2021

Subject: Responsibility Determination: Hobart Service – a Division of ITW Food Equipment Group, LLC Invitation for Bid, BPM003178 Maintenance and Repair for Commercial Kitchen Equipment and Food Service Appliances

In accordance with A.A.C. R2-7-B313 Responsibility Determinations, “The agency Chief Procurement Officer shall determine before an award whether an Offeror is responsible or nonresponsible”. “The Agency Chief Procurement Officer shall file a copy of the determination in the procurement file.”

The offer submitted by Hobart Service – a Division of ITW Food Equipment Group, LLC for the Maintenance and Repair for Commercial Kitchen Equipment and Food Service Appliances solicitation has been deemed as nonresponsible for award based on the following reason:

The offer failed to substantially meet one or more of the mandatory requirements of the solicitation.

The Offeror has taken exceptions to Attachment 10 - Deviations and Exceptions Form, specifically Section 24. Indemnification and Insurance, subsection 24.1 Indemnification Clause, paragraph 24.1.1.

Pursuant to the Uniform Instructions to Offerors, Section 3. Offer Preparation, subsection 3.3., paragraph 3.3.1., the following applies:

3.3 Exceptions to Terms and Conditions. All exceptions included with the Offer shall be submitted in the State’s eProcurement system in a clearly identified separate section of the Offer in which the Offeror clearly identifies the specific paragraphs of the Solicitation where the exceptions occur. Any exceptions not included in such a section shall be without force and effect in any resulting Contract unless such exception is specifically accepted by the Procurement Officer in a written statement. The Offeror’s preprinted or standard terms will not be considered by the State as a part of any resulting Contract.

3.3.1. Invitation for Bids. An Offer that takes exception to a material requirement of any part of the Solicitation, including terms and conditions, shall be rejected.

Therefore, Hobart Service – a Division of ITW Food Equipment Group, LLC offer did not meet the responsibility criteria specified in the solicitation.

David Steuber, Chief Procurement Officer

DATE: April 6, 2021

TO: Procurement File Solicitation, IFB BPM003178

FROM: David Steuber, Chief Procurement Officer

SUBJECT: Contract Award Determination (R2-7-B314)

Invitation for Bid, Maintenance and Repair for Commercial Kitchen Equipment and Food Service Appliances

This Contract Award Determination is made in accordance with the Arizona Administrative Code, R2-7-B314. I have reviewed the detailed evaluation of the bids and recommend the following contract awards to:

Arrowhead Commercial Equipment Service, Inc.

The findings of the bid evaluations are valid, I concur with and accept the findings (R2-7-B312) to award the Contract to the above Offerors because their offers have been determined to be the lowest responsible and responsive offer to the State based on the requirements set forth in the solicitation.

_________________________________ Date: __________________________

Chief Procurement Officer Arizona Department of Economic Security

The Arizona Department of Economic Security requests that you clarify your offer for Business Enterprise Operations - Maintenance and Repair for Commercial Kitchen Equipment and Food Service Appliances.

This inquiry is for the purpose of clarification ONLY and DOES NOT afford your company the opportunity to alter or change any aspect of the proposal.

Please provide a YES or NO response to the question below:

1. Was it Arrowhead Commercial Equipment Service, Inc. intent to provide a signed copy of Solicitation Amendment 1?

Respond no later than March 11, 2021 at 3:00 PM Arizona Time.

Sincerely

The Arizona Department of Economic Security requests that you clarify your offer for BPM003178, Business Enterprise Operations - Maintenance and Repair for Commercial Kitchen Equipment and Food Service Appliances.

This inquiry is for the purpose of clarification ONLY and DOES NOT afford your company the opportunity to alter or change any aspect of the proposal.

Please provide a YES or NO response to the question below:

1. In accordance with BPM003178 IFB Part 2 of 2, Special Instructions to Offerors, Section 11, Preparation/Submission of Offer, subsection 11.1 Solicitation Amendments:

Was it Encore One, LLC intent to provide a signed copy of Solicitation Amendment 1?

2. In accordance with BPM003178 IFB Part 2 of 2, Special Instructions to Offerors, Section 11, Preparation/Submission of Offer, subsection 11.2 Offer Documents: Attachment 8, Designation of Confidential, Trade Secret & Proprietary Information document:

This attachment has no signature. Was it your organization’s intent to sign this document?

Respond no later than March 11, 2021 at 3:00 PM Arizona Time.

Sincerely