Bidder Response - Budget Template (1).xlsx

XLSX spreadsheet 24 KB Posted Oct 9, 2026

Attached to: PRF76: Technical Assistance for Seasonal Communities
Solicitation number: BD-27-1076-OCDDE-CS002-134365
Issued by: Massachusetts

About this file

Written by GovTribe AI · Oct 13, 2026

This is a Bidder Response Budget Template for the Commonwealth of Massachusetts' Technical Assistance for Seasonal Communities program (PRF76). The template is designed for consulting firms and service providers to submit cost proposals for delivering comprehensive technical assistance to seasonal communities across the state. The scope of services encompasses nine primary task areas: start-up and orientation activities, community needs assessment and stakeholder mapping, outreach and public engagement, developer and property-owner engagement, technical assistance on seasonal community planning tools, funding opportunity navigation, project management and HLC coordination, travel time, and direct expenses. Bidders must provide complete responses to all task areas; proposals lacking responses to any task will be considered incomplete. The template accommodates flexible pricing structures, allowing bidders to propose either individual hourly rates with estimated hours per staff member or a blended hourly rate with combined hours, provided bidders do not use both methods simultaneously.

The budget template provides sample proposals totaling $175,000 to illustrate both the per-staff and blended rate approaches, enabling prospective bidders to understand expected cost structures and delivery methodologies. Key deliverables include HLC orientation materials, stakeholder maps, community workshops and briefings, developer coordination meetings, planning tools guidance on zoning and housing trusts, grant opportunity information, and project reporting. The template emphasizes that estimated hours and costs are for proposal evaluation purposes only, with actual service authorization and invoicing to be conducted in accordance with the resulting contract and Commonwealth requirements. Direct expenses such as mileage, lodging, ferry transportation, meals, and materials should be submitted as lump-sum estimates. Bidders must complete all fields in their proposals, including notes regarding the rationale for estimated rates and hours.

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Other files

File	Type	Posted
Seasonal Communities Consultant SOW Template (1).docx	DOCX document	Oct 9, 2026
Seasonal Communities Consultant RFQ.pdf	PDF	Oct 9, 2026
Bidder Response - Questionnaire (1).docx	DOCX document	Oct 9, 2026

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BUDGET (Complete This Sheet)

Seasonal Communities Technical Assistance - Bidder Budget Estimate
	Bidder Full Business Name:
	Bidder Abbreviation (if applicable):
	Bidder Contact Person Name:
	Bidder Contact Person Phone:
	Bidder Contact Person Email:
Instructions for Bidders
Please complete the table in its entirety before submitting your bid response.
Before filling out the table, please decide whether you are providing hourly rate and estimated hours per staff or as a blended rate. Complete EITHER the fields per staff OR the blended fields, NOT both.
1) If filling out a blended rate, for each task below, please complete Blended Hourly Rate and Blended Estimated Hours
2) If filling out rate and hours per staff, for each task below, please enter the Estimated Hours and Estimated Hours for Staff 1 and Staff 2.
3) If filling out rate and hours per staff, and you have more than 2 staff, you may either add additional columns and label them accordingly, or provide blended rate and hours.
4) Estimated Cost fields will be automatically calculated and sumed in "Total Proposed Cost".
5) Enter any notes related to the estimated rate and estimated hours as applicable.
A complete bid response must include a response to all tasks, and a bid without response to any given task will be considered incomplete.
Task #	Task / Service Area	Hourly Rate - Staff #1	Estimated Hours - Staff #1	Hourly Rate - Staff #2	Estimated Hours - Staff #2	Blended Hourly Rate	Blended Estimated Hours	Estimated Cost	Key Deliverables / Outputs	Notes About Esitmated Rate/Hours
1	Start-Up, Orientation, and Work Planning							-	HLC orientation, review of materials and resources, initial work plan
2	Community Needs Assessment and Stakeholder Mapping							-	Community contacts, needs/readiness assessment, stakeholder mapping
3	Outreach, Education, and Public Engagement							-	Briefings, workshops, office hours, listening sessions, follow-up
4	Developer, Property-Owner, and Housing-Partner Engagement							-	Stakeholder meetings, coordination, implementation questions and barriers
5	Technical Assistance for Seasonal Communities Tools							-	Planning/process TA related to zoning, housing trusts, occupancy restrictions, workforce/artist housing, housing needs, property tax tools, and related SC tools
6	Funding and Grant Opportunity Navigation							-	Information on relevant HLC, state, federal, regional, and other funding opportunities
7	HLC Coordination, Project Management, Reporting, and Feedback							-	Project management, HLC coordination, reporting, recurring-issue/feedback loop
8	Travel Time							-	Travel associated with in-person field services, including ferry travel as applicable
9	Direct Expenses (enter estimates as a lump sum cost under "Hourly Rate")							-	Mileage, lodging, ferry/transportation, meals, materials, and other allowable direct costs

TOTAL PROPOSED COST	-
Note: The estimated hours and task costs are for proposal/evaluation purposes. Actual services will be authorized and invoiced in accordance with the resulting contract and applicable Commonwealth requirements.

SAMPLE (Per Staff)

Seasonal Communities Technical Assistance - Bidder Budget Estimate
	Bidder Full Business Name:
	Bidder Abbreviation (if applicable):
	Bidder Contact Person Name:
	Bidder Contact Person Phone:
	Bidder Contact Person Email:
Instructions for Bidders
Please complete the table in its entirety before submitting your bid response.
Before filling out the table, please decide whether you are providing hourly rate and estimated hours per staff or as a blended rate. Complete EITHER the fields per staff OR the blended fields, NOT both.
1) If filling out a blended rate, for each task below, please complete Blended Hourly Rate and Blended Estimated Hours
2) If filling out rate and hours per staff, for each task below, please enter the Estimated Hours and Estimated Hours for Staff 1 and Staff 2.
3) If filling out rate and hours per staff, and you have more than 2 staff, you may either add additional columns and label them accordingly, or provide blended rate and hours.
4) Estimated Cost fields will be automatically calculated and summed in "Total Proposed Cost".
5) Enter any notes related to the estimated rate and estimated hours as applicable.
A complete bid response must include a response to all tasks, and a bid without response to any given task will be considered incomplete.
Task #	Task / Service Area	Hourly Rate - Staff #1	Estimated Hours - Staff #1	Hourly Rate - Staff #2	Estimated Hours - Staff #2	Blended Hourly Rate	Blended Estimated Hours	Estimated Cost	Key Deliverables / Outputs	Notes About Esitmated Rate/Hours
1	Start-Up, Orientation, and Work Planning	$200.00	20.0	$120.00	20.0			$6,400.00	HLC orientation, review of materials and resources, initial work plan
2	Community Needs Assessment and Stakeholder Mapping	$200.00	40.0	$120.00	40.0			$12,800.00	Community contacts, needs/readiness assessment, stakeholder mapping
3	Outreach, Education, and Public Engagement	$200.00	60.0	$120.00	40.0			$16,800.00	Briefings, workshops, office hours, listening sessions, follow-up
4	Developer, Property-Owner, and Housing-Partner Engagement	$200.00	40.0	$120.00	20.0			$10,400.00	Stakeholder meetings, coordination, implementation questions and barriers
5	Technical Assistance for Seasonal Communities Tools	$200.00	100.0	$120.00	100.0			$32,000.00	Planning/process TA related to zoning, housing trusts, occupancy restrictions, workforce/artist housing, housing needs, property tax tools, and related SC tools
6	Funding and Grant Opportunity Navigation	$200.00	40.0	$120.00	40.0			$12,800.00	Information on relevant HLC, state, federal, regional, and other funding opportunities
7	HLC Coordination, Project Management, Reporting, and Feedback	$200.00	90.0	$120.00	40.0			$22,800.00	Project management, HLC coordination, reporting, recurring-issue/feedback loop
8	Travel Time	$100.00	320.0	$60.00	150.0			$41,000.00	Travel associated with in-person field services, including ferry travel as applicable
9	Direct Expenses (enter estimates as a lump sum cost under "Hourly Rate")	$10,000.00		$10,000.00				$20,000.00	Mileage, lodging, ferry/transportation, meals, materials, and other allowable direct costs

TOTAL PROPOSED COST	$175,000.00
Note: The estimated hours and task costs are for proposal/evaluation purposes. Actual services will be authorized and invoiced in accordance with the resulting contract and applicable Commonwealth requirements.

SAMPLE (Blended)

Seasonal Communities Technical Assistance - Bidder Budget Estimate
	Bidder Full Business Name:
	Bidder Abbreviation (if applicable):
	Bidder Contact Person Name:
	Bidder Contact Person Phone:
	Bidder Contact Person Email:
Instructions for Bidders
Please complete the table in its entirety before submitting your bid response.
Before filling out the table, please decide whether you are providing hourly rate and estimated hours per staff or as a blended rate. Complete EITHER the fields per staff OR the blended fields, NOT both.
1) If filling out a blended rate, for each task below, please complete Blended Hourly Rate and Blended Estimated Hours
2) If filling out rate and hours per staff, for each task below, please enter the Estimated Hours and Estimated Hours for Staff 1 and Staff 2.
3) If filling out rate and hours per staff, and you have more than 2 staff, you may either add additional columns and label them accordingly, or provide blended rate and hours.
4) Estimated Cost fields will be automatically calculated and summed in "Total Proposed Cost".
5) Enter any notes related to the estimated rate and estimated hours as applicable.
A complete bid response must include a response to all tasks, and a bid without response to any given task will be considered incomplete.
Task #	Task / Service Area	Hourly Rate - Staff #1	Estimated Hours - Staff #1	Hourly Rate - Staff #2	Estimated Hours - Staff #2	Blended Hourly Rate	Blended Estimated Hours	Estimated Cost	Key Deliverables / Outputs	Notes About Esitmated Rate/Hours
1	Start-Up, Orientation, and Work Planning					$160.00	40.0	$6,400.00	HLC orientation, review of materials and resources, initial work plan
2	Community Needs Assessment and Stakeholder Mapping					$160.00	80.0	$12,800.00	Community contacts, needs/readiness assessment, stakeholder mapping
3	Outreach, Education, and Public Engagement					$168.00	100.0	$16,800.00	Briefings, workshops, office hours, listening sessions, follow-up
4	Developer, Property-Owner, and Housing-Partner Engagement					$173.33	60.0	$10,400.00	Stakeholder meetings, coordination, implementation questions and barriers
5	Technical Assistance for Seasonal Communities Tools					$160.00	200.0	$32,000.00	Planning/process TA related to zoning, housing trusts, occupancy restrictions, workforce/artist housing, housing needs, property tax tools, and related SC tools
6	Funding and Grant Opportunity Navigation					$160.00	80.0	$12,800.00	Information on relevant HLC, state, federal, regional, and other funding opportunities
7	HLC Coordination, Project Management, Reporting, and Feedback					$175.38	130.0	$22,800.00	Project management, HLC coordination, reporting, recurring-issue/feedback loop
8	Travel Time					$87.23	470.0	$41,000.00	Travel associated with in-person field services, including ferry travel as applicable
9	Direct Expenses (enter estimates as a lump sum cost under "Hourly Rate")					$20,000.00		$20,000.00	Mileage, lodging, ferry/transportation, meals, materials, and other allowable direct costs

TOTAL PROPOSED COST	$175,000.00
Note: The estimated hours and task costs are for proposal/evaluation purposes. Actual services will be authorized and invoiced in accordance with the resulting contract and applicable Commonwealth requirements.

File details come from the government source that posted it. Updated Oct 13, 2026.