BID INSTRUCTIONS FOR SOURCING EVENT 0000088704.docx
DOCX document 17 KB Posted
- Attached to
- EXECUTIVE PROTECTIONBid Documents
- Solicitation number
- 00100-0000088704
- Issued by
- Marion County, Indiana
About this file
This is a bid instruction document for Indiana Department of Administration (IDOA) Sourcing Event 001000000088704. The deadline for bid submission is November 2, 2026, at 1:30 PM Eastern Daylight Time. Bidders must submit all pages of the sourcing event documentation and event details pages with their bids. The specific products or services requested are listed on the event detail pages. A bidders' conference or site visit information is not mentioned in this instruction document. The question submission deadline is September 30, 2026. Interested vendors must be registered as bidders with the Indiana Department of Administration to be eligible for award, though registration is not required to submit a bid.
Bidders must be registered with the Federal Government Suspension and Debarment Program (SAM) and must provide their SAM entity number in the signature block of the event detail page. Bidder registration with IDOA is free and can be completed through the IDOA Procurement Supplier Resource Center website. Bids must be submitted via email to ldutton@isp.in.gov or faxed to 317-233-6668, Attn: Lynne Dutton, Head Procurement Agent. The low vendor will be required to complete a W-9 form and the state's direct deposit form before a purchase order can be created and payment processed. Late bids received after the deadline will only be considered if no compliant bids were received by the deadline and may be used for determining fair and responsible pricing comparisons with timely bids.
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Other files
| File | Type | Posted |
|---|---|---|
| Event Details Pages 88704.pdf | ||
| Sourcing Event Pages 88704.pdf |
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Text version
BID INFORMATION FOR SOURCING EVENT 001000000088704
DEADLINE FOR BID TO BE RETURNED: November 2, 2026, BY 1:30PM EDST
See event detail pages for list of the requested items.
ALL PAGES of the Sourcing Event pages may not apply, but ALL PAGES MUST be returned with your bid along with all pages of the Event Details.
TO BE EGLIBALE FOR AWARD OF THIS EVENT, YOUR COMPANY MUST BE REGISTERED WITH The Federal Government Suspension and Debarment Program (SAM). Please provide your SAM entity # in the signature block of the Event Detail Page.
Any questions regarding this event are to be sent to Lynne Dutton, Head Procurement Agent, at ldutton@isp.in.gov September 30, 2026, is the last day questions will be accepted for this sourcing event.
If you are not registered as a bidder, you will need to do so. This is a one-time registration to get your company into our system as a bidder and is good for all State Agencies to see. Your company does not need to be registered to submit a bid, however company must be registered before a bid can be awarded to your company.
REGISTER AS A BIDDER WITH THE IND. DEPT. OF ADMINISTRATION (IDOA)
This is free registration.
Please go to: https://www.in.gov/idoa/procurement/supplier-resource-center/requirements-to-do-business-with-the-state/
Then click on the Complete the Bidder Registration hyperlink in the Indiana Department of Administration (IDOA) block. Then click the hyperlink Bidder Registration Guide. The guide will take you step-by-step on how to register as a bidder.
Once you have a bidder number, please include it on the signature page of the Event Detail pages.
For the State to create a purchase order and process payment of invoices from a Supplier, you will need to complete a W9 and the State’s direct deposit form. These forms will be sent out to the low vendor if they are not in our procurement system. The vendor will be given a deadline to get the forms completed and returned. If they miss the deadline, the next low vendor will be contacted.
Your bid is ONLY to be submitted via email to ldutton@isp.in.gov or faxed to 317-233-6668, Attn.: Lynne before the deadline listed at the top.
Quotes received after the deadline will be deemed late and only used if other quotes are not received before the deadline. They also may be used for determining fair & responsible with quotes from other vendors received before deadline.
File details come from the government source that posted it. Updated .