Bid_Form_REVISED_Event_4255.xlsx

This is a revised bid form for truck parts and repairs services required by the City of Minneapolis Public Works Solid Waste Department and other municipal departments. The scope of work encompasses OEM parts and labor services for Freightliner trucks, including hourly labor rates for OEM service and repair, field labor, DOT inspections, and vehicle pickup/delivery charges, along with pricing for fifteen specified truck parts such as headlight assemblies, blower motors, air filters, airbags, fuel tanks, and air dryer components. Bids are due August 27, 2026 at 11:30 AM CDT, with questions due by August 18, 2026 at 10:00 AM Central Time. The contract award will be made to the overall low, responsive, responsible bidder, with an initial term of one year and two optional 12-month extensions, contingent upon mutual agreement by both parties.

Bidders must meet mandatory qualifications including maintenance of at least $250,000 in Freightliner parts inventory, Cummins OEM authorized engine repair dealership status, a minimum of five years as an authorized Freightliner dealer, and operation of a complete factory-authorized service facility within 45 miles of Minneapolis staffed with factory-trained personnel and at least two Minnesota DOT-certified inspectors or mechanics. Additional requirements include a 3-5 day repair turnaround time, one-year minimum warranty on parts and labor, two-working-day parts delivery, phone estimate capabilities, and vehicle pickup and delivery within one business day of notification. First-year pricing is firm, with subsequent year pricing subject to escalation by the greater of the Consumer Price Index or five percent. All contractors on contracts exceeding $100,000 must maintain an Affirmative Action Plan and comply with prevailing wage and living wage ordinances, with encouragement to provide opportunities to MBE and WBE certified firms. No SUBP goals are established. Submissions are submitted electronically through the City's eSupplier Portal.