Bid_4194MF_PROPOSAL_FORM_ADDENDUM_NO_1.xlsx

This is an addendum to a proposal form for Bid 4194MF issued by the School Board of Marion County, Florida for hazardous waste packaging, pickup, and disposal services. The solicitation encompasses collection and disposal of universal and hazardous wastes generated across Marion County School District locations, including used motor oil, transmission fluid, hydraulic fluid, antifreeze, oil filters, contaminated water and sludge, waste fuel, paint and solvents, aerosol cans, air conditioning compressor oil, science classroom chemicals and preserved specimens, fluorescent light bulbs, ballasts, batteries, and mercury-containing devices. The proposal form requests unit pricing across five categories: automotive waste, mercury-containing lamps and devices, maintenance waste, science classroom chemicals and solvents, and miscellaneous charges for non-emergency and emergency services. Bids are due October 7, 2026, with a mandatory pre-bid meeting scheduled for September 22, 2026 at 10:00 a.m. at the MCPS Central Warehouse/Purchasing Office in Ocala. The School Board anticipates award on November 10, 2026, with the contract term running from November 11, 2026 through November 10, 2027, followed by three optional one-year renewals by mutual agreement.

All unit prices must encompass all associated costs, including stop fees, hourly rates, field technician and chemist fees, disposal charges, recovery fees, and other relevant expenses related to packaging, pickup, and disposal of hazardous waste. The awarded vendor must maintain firm pricing for the contract period and any renewals on an FOB destination, freight prepaid basis. Vendors must comply with all applicable federal, state, county, and city regulations; respond to standard service requests within 48 hours and emergency situations within two hours; provide all necessary materials, labor, equipment, containers, labeling, and safety equipment; supply Certificates of Recycling/Disposal for all collected items; and provide training to district personnel on proper hazardous waste handling and storage. The awarded vendor must obtain Pollution Liability Insurance with $1,000,000 per occurrence and $2,000,000 aggregate limits, plus Commercial General Liability, Business Automobile Liability, and Workers' Compensation insurance, with the School Board named as additional insured. Vendor attendance at the pre-bid meeting is required for bid submission consideration. The School Board reserves the right to extend the award up to six months beyond the contract term and may terminate at the end of any fiscal year with 30 days' notice if funding becomes unavailable.