bid-3038-25-award.pdf

This is a Bid Summary and Award document issued by the New Hampshire Division of Procurement Support Services for Reflective Sheeting - Validation Decals (RFB 3038-25), managed by agent Jonah Rosa. The solicitation called for the supply of reflective sheeting validation decals in three size configurations: 3-inch by 600-foot rolls, 2-3/4-inch by 600-foot rolls, and 4-3/8-inch by 600-foot rolls, all bearing "OFFICIAL USE ONLY" markings. The bid closing occurred on May 22, 2025, at 11:00 AM Eastern Time. The contract awarded is a five-year statewide agreement with an option to extend for two additional years, commencing February 1, 2026, and expiring January 31, 2031. The document indicates that 32 solicitations were distributed, resulting in 15 confirmed sourced bidders and 18 NIGP vendors sourced, with only one responsive bid received due to the highly specific nature of the required items and previous vendor performance issues with meeting specifications.

The award was granted to 3M Company at a total cost of $228,375.00 for the initial contract term, representing a $1,450.00 reduction (3 percent savings) from the expiring contract price of $235,625.00. The pricing structure establishes unit costs of $378.00 per 3-inch roll, $551.25 per 2-3/4-inch roll, and $346.50 per 4-3/8-inch roll, with estimated annual spend of $45,675.00. The contract utilizes both P-card and ACH as approved payment methods, with delivery FOB. The vendor compliance verification confirms that 3M Company is not debarred or suspended according to Sam.gov records. The single-bid outcome is attributed to the specific product requirements necessitating 3M 5470ER Series reflective sheeting with 7735FL laminate film, as alternative vendors' products had previously failed to meet state specifications.