addendum-1-bid-3038-25.pdf

This addendum to Bid Invitation 3038-25 is issued by the New Hampshire Department of Administrative Services, Division of Procurement and Support Services, for the procurement of reflective sheeting validation decals. The solicitation seeks vendors to supply validation decals in multiple colors (white, red, blue, light green, yellow, orange, magenta, gold, yellow-green, and lemon-yellow) utilizing 3M 5470ER Series reflective sheeting with 7735FL laminate film. The decals must meet rigorous technical specifications including weather resistance, counterfeit-proof features, and security legends. Approximately 30 to 50 rolls of various dimensions and styles are ordered annually. Bids are due on May 22, 2025, at 11:00 AM Eastern Time. The proposed contract will commence February 1, 2026, and run through January 31, 2031, with potential two-year extensions available. Vendors must establish a web-based ordering system with specific functionality and provide comprehensive product specifications demonstrating compliance with detailed performance and durability standards.

Pricing will be firm for the first year, with potential annual adjustments thereafter. The contract is non-exclusive, allowing the State of New Hampshire to retain multiple contractors with awards made by item or item portion. No set-aside designations or incumbent vendors are specified in the documentation. Vendors interested in historical pricing information are directed to the State's website at https://apps.das.nh.gov/bidscontracts/bids.aspx. Successful vendors must maintain comprehensive insurance coverage, provide quarterly usage reporting, track environmentally friendly product attributes, and demonstrate technical capability to produce secure, high-quality validation decals meeting stringent state requirements. All changes noted in addendums supersede previously submitted documents and must be submitted with the bid. Inquiries regarding this procurement should be directed to Purchasing Agent Jonah Rosa at NH.Purchasing@das.nh.gov.