bid-2908-24-award.pdf
PDF 141 KB Posted
- Attached to
- CONTRACT: Portable Toilet Services
- Solicitation number
- Bid 2908-24
- Issued by
- Belknap County, New Hampshire
About this file
This is a bid award document for Request for Bid (RFB) 2908-24 issued by the New Hampshire Department of Administrative Services for statewide portable toilet rental services. The solicitation sought comprehensive rental, delivery, cleaning, and maintenance services for both regular and ADA-compliant portable toilets across all ten New Hampshire counties. The bid closing date was June 3, 2024, with an anticipated contract start date of August 1, 2024. The contract term is five years with three additional years of extension options possible. Four solicitations were received, with 21 sourced bidders and 39 non-responsive bidders identified. The award encompasses services for all ten counties: Belknap, Carroll, Cheshire, Coos, Grafton, Hillsborough, Merrimack, Rockingham, Stafford, and Sullivan counties, representing an expansion from the expiring contract that covered only five counties.
The recommended award was made to Unity Sourcing, LLC with a price limitation of $812,963.25, representing a 44 percent cost savings compared to the expiring contract's annual spend of $1,450,000.00. The total cost savings achieved through this procurement is $637,036.75 over the contract term. The bid tab reflects individual county subtotals for both regular toilets and ADA-compliant units, with unit costs and extended costs broken down by location. The special notes indicate that the new contract covers 7 counties with a five-year term, compared to the current three-year term covering five counties. Payment methods accepted include procurement card (P-card) and ACH, with delivery included as part of the service. The bid process included 22 vendors sourced through NIGP, and the P-37 checklist was completed. Agent James Poulin managed the procurement on behalf of the state.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| attachment-1-2908-24-offer-sheet.xlsx | XLSX spreadsheet | |
| addendum-1-bid-2908-24.pdf | ||
| bid-2908-24.pdf | ||
| attachment_1_2908_24_Offer Sheet.xlsx | XLSX spreadsheet | |
| Addendum_1_bid_2908_24.pdf | ||
| bid_2908_24.pdf |
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Text version
Indicates Award:
Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost
1 EA County Regular Toilet Total $11,730.00 $11,730.00 $11,575.00 $11,575.00 $16,575.00 $16,575.00 $12,750.00 $12,750.00 1 EA County ADA Toilet Total $4,700.00 $4,700.00 $5,985.00 $5,985.00 $8,248.50 $8,248.50 $6,345.00 $6,345.00
$16,430.00 $17,560.00 $24,823.50 $19,095.00
1 EA County Regular Toilet Total $11,385.00 $11,385.00 $11,200.00 $11,200.00 1 EA County ADA Toilet Total $4,800.00 $4,800.00 $6,120.00 $6,120.00
$16,185.00 $17,320.00
1 EA County Regular Toilet Total $12,972.00 $12,972.00 $12,925.00 $12,925.00 1 EA County ADA Toilet Total $4,700.00 $4,700.00 $5,985.00 $5,985.00
$17,672.00 $18,910.00
1 EA County Regular Toilet Total $38,250.00 $38,250.00 $11,575.00 $11,575.00 1 EA County ADA Toilet Total $15,400.00 $15,400.00 $7,200.00 $7,200.00
$53,650.00 $18,775.00
1 EA County Regular Toilet Total $12,175.00 $12,175.00 1 EA County ADA Toilet Total $7,200.00 $7,200.00
$19,375.00
1 EA County Regular Toilet Total $12,351.00 $12,351.00 $12,250.00 $12,250.00 $17,452.50 $17,452.50 $12,750.00 $12,750.00 1 EA County ADA Toilet Total $5,100.00 $5,100.00 $6,525.00 $6,525.00 $8,950.50 $8,950.50 $6,345.00 $6,345.00
$17,451.00 $18,775.00 $26,403.00 $20,310.00
1 EA County Regular Toilet Total $11,799.00 $11,799.00 $11,650.00 $11,650.00 $16,672.50 $16,672.50 $12,750.00 $12,750.00 1 EA County ADA Toilet Total $5,000.00 $5,000.00 $6,390.00 $6,390.00 $8,775.00 $8,775.00 $6,345.00 $6,345.00
$16,799.00 $18,040.00 $25,447.50 $19,575.00
1 EA County Regular Toilet Total $13,317.00 $13,317.00 $13,300.00 $13,300.00 $18,817.50 $18,817.50 $12,750.00 $12,750.00 1 EA County ADA Toilet Total $5,600.00 $5,600.00 $7,200.00 $7,200.00 $9,828.00 $9,828.00 $6,345.00 $6,345.00
$18,917.00 $20,500.00 $28,645.50 $22,035.00
1 EA County Regular Toilet Total $11,385.00 $11,385.00 $11,200.00 $11,200.00 $12,750.00 $12,750.00 1 EA County ADA Toilet Total $5,600.00 $5,600.00 $7,200.00 $7,200.00 $6,345.00 $6,345.00
$16,985.00 $18,400.00 $19,935.00
1 EA County Regular Toilet Total $11,575.00 $11,575.00 $16,575.00 $16,575.00 1 EA County ADA Toilet Total $5,985.00 $5,985.00 $8,248.50 $8,248.50
$17,560.00 $24,823.50 Total $120,439.00 $53,650.00 $185,215.00 $130,143.00 $100,950.00
$120,439.00 $100,950.00 $602,195.00 $1,450,000.00 $60,219.50 $637,036.75
$150,548.75 44% $812,963.25
Estimated term spend Expiring contract term Add allowance for balance of product line (10%) Cost Savings X% or Add allowance for BI usage reports spend (25%) Delta: new vs. expiring
Recommended price limitation
Stafford County
Sub Total Sullivan County
Sub Total
Estimated Annual Spend Current Contract annual
Sub Total
Cheshire County
Sub Total Coos County
Sub Total Grafton County
Sub Total Hillsborough County
Sub Total Merrimack County
Sub Total Rockingham County
Sub Total
Agent Name James Poulin Bid Closing June 3, 2024
Qty. UOM Product Description Clean Restroom Rentals CDS Portable Toilets Unity Sourcing, LLC United Site Services, LLC Expiring Contract
Belknap County
Sub Total Carroll County
Bid Description Portable Toilets Agency Statewide RFB# 2908-24 Requisition# N/A
Special Notes: Bid tab for Clean Restoom Rentals, Inc. shows a 5 year term with 7 counties covered compared to current 3 year term with 5 counties covered. 44% savings estimated when compared to the overall term.
Expiring Contract Price Limitation $1,450,000.00 Total Cost Savings ($/%) $637,036.75 44% Savings
D&B Report Attached No Method of Payment (P-card/ACH) P-Card and ACH FOB Delivered Yes
Number of NIGP Vendors Sourced 22 Number of non-responsive bidders 39 P-37 Checklist Complete Yes
Price Limitation $812,963.25 Number of Solicitations Received 4 Number of Sourced bidders 21
Term of Contract 5 Years
Recommendation Summary Statewide Contract or Amendment Contract
Sheet1
File details come from the government source that posted it. Updated .