Bid_26-10-0422_ITB_and_Advertisement.pdf
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- Attached to
- Heavy Equipment State and local contract opportunity
- Solicitation number
- 26-10-0422
- Issued by
- North Carolina
About this file
This is an Invitation to Bid (ITB) and Advertisement issued by the North Carolina Sheriffs' Association (NCSA) for a Heavy Equipment Cooperative Purchasing Program covering the 2025-2026 contract period. The procurement encompasses 74 distinct equipment groups with over 1,173 line items across multiple categories including all-terrain vehicles, asphalt maintenance equipment, excavators, generators, hoists, and specialized machinery from various manufacturers. The bid period opens March 26, 2025, with bid submissions due April 22, 2025, at 12:00 noon EST via the VendorLink electronic platform. A pre-bid conference is scheduled for February 26, 2025, from 10:00 AM to 12:00 PM EST via Zoom, with RSVPs required by February 19, 2025, to Kaylyn Mitman at kmitman@ncsheriffs.net. Contract awards are scheduled for May 18, 2025, and awards may be made to multiple bidders. The contract will remain in effect until the next official NCSA contract is awarded, with potential renewal for up to two additional consecutive years at the NCSA's discretion.
Vendors must provide a minimum 6% discount off manufacturer's suggested retail price (MSRP) and incorporate a mandatory 0.75% commission fee into their base pricing. All bidders are required to complete a mandatory vetting process and submit comprehensive documentation including build sheets, option sheets, manufacturer certifications, and a Manufacturer Certification Form. Qualification requirements include maintaining Comprehensive General Liability insurance of at least $1,000,000, demonstrating financial stability, providing drug-free workplace certification, and certifying compliance with the Iran Divestment Act and No Boycott Israel requirements. Vendor registration through VendorLink is open from January 22, 2025, through March 26, 2025, with requests to add or delete equipment items due by January 31, 2025. The NCSA Contract Administrator reserves the right to reject any or all bids and may award contracts on an individual item basis or as a combined bid based on competitive pricing and the best interest of participating local governmental agencies.
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Text version
NORTH CAROLINA SHERIFFS’ ASSOCIATION
P.O. BOX 20049
RALEIGH, NC 27619-0049
BID NUMBER: 26-10-0422
BID TITLE: HEAVY EQUIPMENT
ADVERTISEMENT DATE: January 29, 2025
PRE-BID CONFERENCE: February 26, 2025 (10:00 AM – 12:00 PM EST)
PRE-BID CONFERENCE TO BE HELD AT: Zoom - Meeting materials will be provided to all who RSVP.
DEADLINE TO RSVP FOR PRE-BID
CONFERENCE: February 19, 2025 – All RSVP’s must be emailed to Kaylyn
Mitman at kmitman@ncsheriffs.net. Please include your company name, name of each attendee, and email address of each attendee.
BIDDING OPENS: March 26, 2025
BID REPLIES DUE: April 22, 2025 at 12:00 NOON EST
ELECTRONIC BID SUBMITTALS: All pricing, discounts, build sheets, option sheets, and required bid documents must be uploaded in VendorLink for the bid to be considered. Vendors must register with VendorLink and be listed as a Planholder to submit a bid for NCSA Heavy Equipment Bid 26-10-0422.
www.myvendorlink.com
All vendors are to notify Kaylyn Mitman by January 31, 2025, with any heavy equipment items that need to be added to the list of heavy equipment that will be eligible for bidding. Please submit all requests using the “Add/Delete” form found within VendorLink under the “Document” section for Bid 26-10-0422.
SOLICITATION DOCUMENTS AND BID INFORMATION CAN BE ACCESSED WITHIN VENDORLINK AND ON THE NCSA
WEBSITE (HTTPS://NCSHERIFFS.ORG/PROCUREMENT/HEAVY-EQUIPMENT).
MANUFACTURERS AND VENDORS WHO WISH TO PARTICIPATE IN THIS INVITATION TO BID SHOULD
PARTICIPATE IN THE PRE-BID CONFERENCE.
BID SUBMISSIONS MUST INCLUDE ALL COMPLETED REQUIRED DOCUMENTS IN ORDER TO BE CONSIDERED. ALL REQUIRED DOCUMENTS CAN BE FOUND ON VENDORLINK AND THE NCSA WEBSITE (WWW.NCSHERIFFS.ORG).
CONTACT KAYLYN MITMAN AT (919) 459-6471 FOR REGISTRATION INFORMATION.
INVITATION TO BID
ADVERTISEMENT
HEAVY EQUIPMENT
BID NUMBER: 26-10-0422
The North Carolina Sheriffs’ Association (NCSA) invites interested bidders to submit bid proposals for its 2025-2026 Heavy Equipment Cooperative Purchasing Program.
Each contract shall be awarded to responsive and responsible bidders. All bids submitted via VendorLink will be made to all responsive and responsible bidders. Awards may be made to more than one bidder. Any VendorLink submissions received that do not meet solicitation requirements will be considered non-responsive. All bidders will go through a mandatory vetting process, conducted by the North Carolina Sheriffs’ Association.
No bidder may withdraw his bid for a period of sixty (60) calendar days after the date set for the posting thereof.
Bidders are hereby advised that the NCSA Contract Administrator reserves the right to reject any bid proposal not considered to be competitive in nature based on the best pricing information available.
Furthermore, the NCSA Contract Administrator reserves the right to reject any or all bids, in whole or in part, and/or make awards either as individual items or as a total combined bid, whichever they consider to be in the best interest of the local governmental agency, and to waive any informality in any proposal.
Specifications and solicitation documents may be obtained by bona fide bidders via the NCSA website at www.ncsheriffs.org. Vendors who wish to participate in this invitation to bid should participate in the Pre-Bid Conference (date found on the official Invitation to Bid). Contact Kaylyn Mitman, NCSA Manager – Business Development, at (919) 459-6471 or kmitman@ncsheriffs.net for registration information.
NORTH CAROLINA SHERIFFS’ ASSOCIATION
By: ____________________________________ Jason Bennett North Carolina Sheriffs’ Association
Director - Business Development
PUBLISH: NORTH AMERICA PROCUREMENT COUNCIL (NAPC) POWERED BY VENDOR REGISTRY
January 29, 2025
File details come from the government source that posted it. Updated .