2025-2026_NCSA_HE_Official_Calendar_-_Updated_2.17.25.pdf
PDF 192 KB Posted
- Attached to
- Heavy Equipment State and local contract opportunity
- Solicitation number
- 26-10-0422
- Issued by
- North Carolina
About this file
The document is a detailed procurement calendar for the 2025-2026 Heavy Equipment Procurement Program issued by the North Carolina Sheriffs' Association (NCSA). The calendar outlines a comprehensive bidding process for heavy equipment vendors, with key dates spanning from January 22, 2025 to May 18, 2025. The bid period will officially open on March 26, 2025, and close on April 22, 2025 at 12 noon EST, with all bidding to be conducted through the VendorLink platform. Critical milestones include vendor registration, pre-bid conferences on February 26, 2025, two model specification review periods, and a final bid package review. The NCSA will publish bid tabulation results on April 24, 2025, conduct a review of submissions through May 12, 2025, and announce the official bid award on May 18, 2025, with all awarded contracts going into effect on that date.
Vendors must complete several mandatory steps, including creating an account in VendorLink, submitting an "Add/Delete" form for equipment specifications, and providing five government references. The procurement process involves multiple stages of draft bid package reviews, allowing vendors to suggest changes to the equipment list. Participation requires strict adherence to the published timeline, with all submissions, communications, and bidding to be conducted electronically through VendorLink. The NCSA will use an online Government Reference Form as part of the vendor evaluation process, and the final award will be based on a comprehensive review of all submitted bids.
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Text version
Start Date Due Date
NCSA Publishes Solicitation for Vendors January 22, 2025 January 22, 2025
Vendor Registration - All bidders must create an account with VendorLink and be listed as
"Planholder" prior to the bid period opening .
January 22, 2025 March 26, 2025
NCSA Publishes Invitation to Bid Announcement and Publication January 29, 2025 January 29, 2025
NCSA Publishes NAPC Advertisement January 29, 2025 January 29, 2025
NCSA Publishes Newspaper Advertisement January 29, 2025 January 29, 2025
Start Date Due Date
"Add/Delete" Form due to NCSA (kmitman@ncsheriffs.net) - Requests for any equipment that needs to be available for bidding for the 2025-2026 contract year. This form is available in VendorLink within the "Documents" section of Bid 26-10-0422.
January 31, 2025 January 31, 2025
NCSA Publishes First Draft Bid Package in VendorLink for Vendor Review February 13, 2025 February 13, 2025
Deadline for Vendors to Submit the Pre-Bid Conference RSVP to kmitman@ncsheriffs.net -
Meeting materials will be provided to all who RSVP February 19, 2025 February 19, 2025
Deadline for Vendors to Respond to the NCSA (kmitman@ncsheriffs.net) regarding the First
Draft Bid Package - All responses must be submitted using the "Add/Delete" Form which is available in VendorLink within the "Documents" section of Bid 26-10-0422 - This response is for any additional changes that need to be made to the list of equipment included in the First
Draft Bid Package that will go out to bid.
February 20, 2025 February 20, 2025
Pre-Bid Conference for all Vendors - Meeting will be held via Zoom.
February 26, 2025 at 10:00 am EST
February 26, 2025 at 12:00 pm EST
Start Date Due Date
NCSA Publishes Second Draft Bid Package in VendorLink for Vendor Review March 6, 2025 March 6, 2025
Deadline for Vendors to Respond to the NCSA (kmitman@ncsheriffs.net) regarding the
Second Draft Bid Package - All responses must be submitted using the "Add/Delete" Form which is available in VendorLink within the "Documents" section of Bid 26-10-0422 - This response is for any additional changes that need to be made to the list of equipment included in the Second Draft Bid Package that will go out to bid.
March 13, 2025 March 13, 2025
Start Date Due Date
NCSA Finalizes List of Equipment Eligible for Bidding - Published in VendorLink March 19, 2025 March 19, 2025
Bid Period Open - All bidding must be completed within VendorLink to be considered . March 26, 2025 April 22, 2025 at 12 noon EST
Deadline for Vendors to Submit Bid Package - All pricing and required documents to be submitted within VendorLink .
April 22, 2025
April 22, 2025 at 12 noon EST
Deadline for 5 Government References to complete NCSA online Government Reference
Form for bidding Vendors.
April 22, 2025
April 22, 2025 at 12 noon EST
NCSA Publishes Bid Tabulation Results April 24, 2025 April 24, 2025 by 5:00 pm EST
NCSA Review of all Bid Submissions April 24, 2025 May 12, 2025
NCSA Publishes Intent to Award/Bidder Review of Award May 13, 2025 May 13, 2025
NCSA Announces and Publishes Official Bid Award - All awarded contracts go into effect. May 18, 2025 May 18, 2025
Updated 2.17.25
Program Introduction and Solicitation
New/Updated Model Specification Review 1
New/Updated Model Specification Review 2
Bid Finalization and Announcement
North Carolina Sheriffs’ Association 2025-2026 Heavy Equipment Calendar
Bid 26-10-0422
File details come from the government source that posted it. Updated .