BI-RS-381-ARC 1200 RFQ Web Advertisement 05.29.2026.pdf

Connecticut Department of

Administrative Services

RFQ Web Advertisement for Consultant Services

(used for ARC, ENG, CA, & DBCA Consultant Selections)

Advertisement No.: BI-RS-381-ARC Web Advertisement Date: Friday, May 29, 2026

CT DAS 1200 (Rev. 05.19.2026) 1200 Consultant Selection Forms

Connecticut Department of Administrative Services, Construction Services Office of Legal Affairs, Policy, & Procurement

450 Columbus Boulevard, Suite 1302, Hartford, Connecticut 06103

Request for Qualifications (RFQ) Web Advertisement For Consultant Services

Important Notes for Responding to this RFQ

IMPORTANT: Download and use the most recent Quality Based Selection (QBS) Submittal Booklet documents from the DAS/CS Library (https://portal.ct.gov/DASCSLibrary). Revision dates are shown in the footer of every document.

DAS Construction Services requires QBS Submittal Booklets to be uploaded online through the “CTsource” e-Procurement System. Please read this RFQ Web Advertisement and all referenced documents carefully for instructions.

To register on CTsource and respond to this RFQ, follow the registration instructions and supplier response guides on the CTsource webpage.

IMPORTANT: Your firm’s QBS Booklet MUST be uploaded to your firm’s legal entity CTsource account! The two entities must match. If the booklet is uploaded to the CTsource of a different legal entity or your own personal CTsource account, your booklet WILL be deemed not eligible and WILL be rejected!

IMPORTANT: DAS Construction Services will always use the following United Nations Standard Products and Services Codes (UNSPSC codes) in their RFQs for Consultant Services. It is highly recommended that businesses include these codes in their CTsource company profiles in order to receive email notifications regarding DAS/CS Solicitations and Addenda:

• Building and Facility Construction and Maintenance Services (72000000)

• Engineering and Research and Technology Based Services (81000000)

• Work Related Organizations (94100000)

1. Project Information

1.1 QBS Submittal Booklets

Due Date:

Deadline for the receipt of the QBS Submittal Booklets is:

3:00 p.m. Friday, June 26, 2026

1.2 Contract Number: BI-RS-381-ARC

1.3 Project Title: Former School of Business HVAC Replacement

1.4 Project Location: 501 Crescent Street, New Haven, CT 06515

1.5 Total Construction Cost: $6,470,000.00

1.6 User Agency: Board of Regents for Higher Education

1.7 Project Planning Dates: Project Planning Start Date: February 10, 2026

Shortlisting/Screening Meeting for DAS: Friday, July 10, 2026 Site Visit Meeting with Shortlisted Firms: Wednesday, August 12, 2026 Selection/Interview Meeting with Shortlisted Firms:

Tuesday, August 25, 2026

Scope Review Meeting with Top Three Firms:

Thursday, October 8, 2026

Tentative Bidding Date: (estimated) October 2027 Tentative Construction Start Date:

(estimated)

May 2028

1.8 General Statement: In accordance with the requirements of the Connecticut General Statutes §4b-55 through §4b-59, the State of Connecticut Department of Administrative Services/Construction Services (DAS/CS) Office of Legal Affairs, Policy, & Procurement (OLAPP) advertises for Requests for Qualifications (RFQs) for the Consultant Services specified below.

1.9 Selection Type: Minor Capital Project Consultant Services Selection https://portal.ct.gov/DASCSLibrary https://portal.ct.gov/DAS/CTSource/CTSource https://portal.ct.gov/das/ctsource/login?language=en_US

Administrative Services

RFQ Web Advertisement for Consultant Services

(used for ARC, ENG, CA, & DBCA Consultant Selections)

1. Project Information (continued)

1.10 Project Delivery Method

and Consultant Services:

Design-Bid-Build (D-B-B) Project: Architect (ARC) consultants are selected to develop design and construction documents for the State to publicly bid the Major Capital Project.

The general contractor that is the "lowest responsible and qualified bidder" is then awarded a contract by the State to build the Project.

1.11 Project Description:

DAS/CS is seeking the services of a highly talented and experienced team to provide the following type of services in support of the above-reference Project.

The former School of Business building will become the new home for the School of Education. The current HVAC systems in the facility (VRF and Daikin Generation 1) are no longer serviceable and parts are unavailable. Selective demolition will be required for the removal of the existing equipment and installation of the new equipment. Interior & exterior improvements will include but not be limited to; reconstruction of areas disturbed for installation of equipment, FF&E, and geothermal heating and cooling to accommodate the needs of the current building and a future expansion.

1.12 Designated Services:

The following designated tasks shall be required for this project and conducted from within the Consultant Team, including but not limited to the following types of services:

Architect (ARC) Design Team Consultant – Designated Services:

The Architect (ARC) Design Team shall work closely with the Construction Administrator (CA) to provide the following designated services for this Project. New construction and renovations or additions with construction values exceeding $2 million must adhere to the DAS Sustainability Policy. Projects that include Federal Financial Assistance must adhere to the “Buy America Preference” provisions of the Federal Government’s “Build America, Buy America Act” (BABA), enacted as part of the Infrastructure Investment and Jobs Act on November 15, 2021. The A/E scope of services responsibilities shall include, but not be limited to, the following tasks:

• Schematic Design Phase, Design Development Phase, Construction Documents Phase, Bidding Phase, Construction Phase

• Architectural Design limited to coordination of interior finishes impacted by the HVAC work

• Fire Protection

• Structural Engineering

• Mechanical / Electrical / Plumbing Engineering

• Civil Engineering

• Surveys, Geotechnical Borings and Reports, etc.

• Environmental Assessments

• Environmental Engineering

• DAS Sustainability Policy – Design and construction compliance with the International Green Construction Code (IgCC)

• Connecticut High Performance Building

• Telecommunications / Information Technologies

• Cost Estimator

• Building Information Modeling (BIM) Use and Process

• Budget reconciliation and value engineering

Administrative Services

RFQ Web Advertisement for Consultant Services

(used for ARC, ENG, CA, & DBCA Consultant Selections)

2. QBS Consultant Procedures

2.1 Download the following documents from the DAS/CS Library website (https://portal.ct.gov/DASCSLibrary):

1210 QBS Guidelines for Selection and Contract Limits (under “1000 Series” > “1200 Series”).

1212 QBS Submittal Booklet Instructions (under “1000 Series” > “1200 Series”).

1212.0, 1212.1, 1212.2, 1212.3, 1212.4, 1212.5, and 1212.6 (under “1000 Series” > “1200 Series”).

0400 Consultant’s Procedure Manual or 0600 Construction Administrator’s Procedure Manual, as applicable (under

“0000 Series”).

1150 DAS-CS Credentials and Insurance Requirements (under “1000 Series” > “1100 Series”).

1269.1 DAS-CS Contract Submittal Requirements (under “1000 Series” > “1200 Series”).

2.2 In accordance with 1210 QBS Guidelines for Selection and Contract Limits:

Determine if your firm meets or exceeds Contracts Limitations for this specific Contract.

IMPORTANT NOTE: If your firm exceeds Contracts Limitations for this specific Contract and still submits a QBS

Submittal Booklet, your firm shall not be considered any further for this specific Project.

2.3 In accordance with 1212 QBS Submittal Booklet Instructions:

Prepare a Portable Document Format (PDF) QBS Submittal Booklet using forms 1212.0, 1212.1, 1212.2, 1212.3, 1212.4, 1212.5, and 1212.6

IMPORTANT NOTES:

• 1212.2 Division 2: All Firms must select the applicable Selection Type and submit Attachment 2.1 Campaign

Contribution Certification and Attachment 2.2 Nondiscrimination Certification.

• Failure to submit the qualifications and/or resume(s) material noted in Division 4 (CT330 Part I) and Division 5

(CT330 Part II) may result in your submission being deemed deficient. If deemed deficient, your firm will not be allowed to pursue this specific Contract.

• As described in detail in the 1212 QBS Submittal Booklet Instructions, the final QBS Submittal Booklet shall be created with bookmarks and the final file size for the QBS Submittal Booklet shall not exceed 10mb.

• Upload one (1) complete PDF QBS Submittal Booklet to the correct solicitation on CTsource prior to the QBS Submittal Deadline.

• Failure to submit properly formatted QBS Submittal Booklets WITH BOOKMARKS and all of the required contents by the designated deadline may result in the firm’s submittal being deemed deficient. If deemed deficient, the firm will not be allowed to pursue this specific Contract.

2.4 In accordance with 1212.4 Division 4 - CT330 Part I:

Demonstrate that your Team has successfully completed similar projects (D-B-B, CMR, or Design-Build, as applicable) on schedule, on budget, and to a level of quality commensurate with the Owner’s requirements.

Define your Team’s role with similar projects (D-B-B, CMR, or Design-Build, as applicable) to this Project, and the services the Team provided to the project. Include a brief summary of each prior project showing adherence to original completion schedule, and, if off schedule, an explanation; and adherence to the original budget including summary information on the value of the Change Orders that occurred, by type. This summary material must include five (5) current or recent projects.

Provide a Team organization chart showing the Team’s organization and staffing located in the northeast (i.e., New England, New York, and New Jersey). This chart should identify the major business areas and indicate how the architectural, engineering, or CA staff (as applicable) report to senior management.

Provide resumes for the assigned Key Personnel member(s) that have the experience with the scope of work, complexity, and dollar value of similar projects to this Project. The resumes of the key personnel shall show the staff’s primary involvement in architectural, engineering, or CA services (as applicable) for the past 3 to 5 years.

If applicable to this Project, provide the resume of the CA Construction Scheduler in your firm’s QBS Submittal Booklet. DO NOT provide any CA Commissioning Agent (CxA) resumes or qualifications.

2.5 In accordance with 1212.5 Division 5 - CT330 Part II:

Demonstrate that each firm that has a key role on the Team has enough diversity of skills and a sufficient number of staff with required disciplines and skill sets to meet Contract needs.

2.6 Review the 0400 Consultant’s Procedure Manual or 0600 Construction Administrators Procedure Manual:

The Procedure Manuals are informational resources and are extensions of the standard contract requirements. The manuals apply to Consultants that conduct business with the State of Connecticut through DAS/CS.

Administrative Services

RFQ Web Advertisement for Consultant Services

(used for ARC, ENG, CA, & DBCA Consultant Selections)

2. QBS Consultant Procedures (continued)

2.7 Review the 1150 DAS-CS Credentials and Insurance Requirements and 1269.1 DAS-CS Contract Submittal

Requirements Forms 1150 and 1269.1 provide summaries of all Professional Documents, Business Credentials, and Insurance

Verification documents that must be submitted to DAS/CS through OLAPP within fourteen (14) calendar days of being notified by email of a firm’s conditional selection.

All documents must be current (i.e., less than 90 days old).

Failure of a conditionally selected firm to submit all of the required Professional Documents, Business Credentials, and

Insurance Verification to OLAPP within the fourteen (14) calendar day deadline may result in the firm’s submittal being deemed deficient and DAS/CS may then initiate negotiations with next highest rated firm.

3. QBS Selection Procedures

3.1 Longlist Procedure (Pre-Screening):

After the QBS Submittal Deadline has closed, the DAS/CS QBS Unit will (1) determine if any prospective consultant firm exceeds contract limitations as specified in 1210 QBS Guidelines for Selection and Contract Limits, and (2) review all QBS Submittal Booklets for compliance with 1212 QBS Submittal Booklet Instructions.

If a firm does not exceed the contract limitations and their QBS Submittal Booklet is acceptable, the firm shall be placed on the “Longlist” of consultant firms to be evaluated by the QBS Selection Panel.

If a firm exceeds the contract limitations, the firm shall not be considered any further for the specific Contract.

If a firm’s QBS Submittal Booklet is deficient, the firm may not be considered any further for the specific Contract.

3.2 Shortlist Procedure (Screening):

The QBS process is based on comparing and evaluating weighted criteria of qualifications and performance of all firms in relation to work of similar scope and complexity that is required for this specific contract in order to create a “Shortlist” of the most highly qualified firms. Each QBS Submittal Booklet will be evaluated by a QBS Selection Panel in accordance with the following “Screening Shortlist Rating Criteria Categories” and rating points:

Max. Rating Points: Screening Shortlist Rating Criteria Categories:

50 Proposed Key Personnel’s Specialized Experience And Technical Competence For The Type Of Services

Required For This Project 30 Proposed Team’s Capacity And Capability To Perform The Work, Including Any “Specialized Services”

Required For This Project 20 Prime Firm’s Past Performance Record With The State And Other Clients After each booklet has been evaluated, the DAS/CS QBS Unit will use the ratings to compute and create a list of the

“most highly qualified firms” and, along with the total volume of work awarded to each firm in the previous five years (including number of contracts and dollar amounts), will furnish a “Screening Approval Memorandum” to DAS/CS Senior Management. DAS/CS Senior Management will review the memorandum and, using the ratings and total volume of work*, will select the firms to be Shortlisted and invited to present their qualifications at an Interview. (*NOTE:

In order to achieve an equitable distribution of contracts, DAS/CS Senior Management may utilize the total volume of work to select the firms to be Shortlisted, provided, however, that the principle of selection of the most highly qualified firms is not violated.)

3.3 Mandatory Site Visit and Interview Procedures (Selection):

Shortlisted firms will be invited to attend a mandatory site visit and interview. Site visits and interviews may be held virtually; see the Invitation for specific details. If interviews are held virtually, shortlisted firms will be required to host a video conference for all interview panel members and guests. The video conference will need to include a call-in number as well as computer login capabilities.

Each firm’s interview presentation will be evaluated by the QBS Selection Panel in accordance with the following “Selection Interview Rating Criteria Categories”:

Selection Interview Rating Criteria Categories Proposed Team’s Experience With Projects Of Similar Size & Scope As This Project Proposed Team’s Approach To The Work Required For This Project Proposed Team’s Organizational Structure and Availability For This Project Prime Firm’s Geographic Proximity To & Familiarity With The Area In Which The Project Is Located Proposed Team’s Relevant Knowledge Of Connecticut Building & Fire Codes RANKING OF FIRMS: No “rating points” will be assigned per category. In the place of rating points, the QBS Selection

Panel will independently “rank” each of the Consultant Teams on a scale of 1st (most qualified for this Contract) to 5th (least qualified for this Contract) at the conclusion of all Interviews. The DAS/CS QBS Unit will record the rankings on the Selection Ratings Calculation Sheet.

Administrative Services

RFQ Web Advertisement for Consultant Services

(used for ARC, ENG, CA, & DBCA Consultant Selections)

3. QBS Selection Procedures (continued)

3.4 Consultant Services Fee Proposal and Scope Review Meeting Procedures:

Using the rankings from the Selection Ratings Calculation Sheet, the DAS/CS QBS Unit will create a certified list of the three (3) most highly qualified Consultants.

Each of the three (3) most highly qualified Consultants will be notified and required to submit an initial “Consultant Services Fee Proposal” to the DAS/CS QBS Unit within ten (10) calendar days of the notification. The notification will include details and a spreadsheet template for the proposal.

Each proposal must include a list of all proposed subconsultants and their respective scopes of work, and clarifications and/or exclusions to their proposal. The DAS/CS QBS Unit will then forward each proposal to the DAS/CS Negotiation Committee for evaluation.

The Negotiation Committee will hold a Scope Review Meeting with each Consultant to review the scope of work and determine if the Consultant wants or needs to adjust any aspect of its proposal. Each Consultant will have the opportunity to submit a revised proposal.

Scope Review Meetings may be held virtually; see the notification for specific details.

The Negotiation Committee will determine which of the top three Consultants they deem most likely to provide the best value to the State considering their Selection Rankings, Fee Proposal, past volume of work with DAS, and other statutory and regulatory requirements. The Negotiation Committee will then meet with best value firm to discuss and negotiate the final fee. If the firm is unwilling to adjust their fee if requested, the Negotiation Committee may review the next highest best value firm and negotiate their fee accordingly. The same process will be applied to the remaining firm if warranted. After negotiations have concluded, the Negotiation Committee will then present to the Deputy Commissioner a Letter of Recommendation.

Based on the Letter of Recommendation from the Negotiation Committee, the Consultant and its proposed fee will be recommended for contract award as representing the best value for the State.

3.5 Conditional Selection Procedure:

The DAS/CS QBS Unit will email the selected firm a “Conditional Selection Notification Letter” which will provide instructions regarding additional information that must be submitted for the processing of its contract. For submittal requirements, see the following forms, available for download from the DAS/CS Library:

https://portal.ct.gov/DASCSLibrary > 1000 Series:

• 1150 DAS-CS Credentials and Insurance Requirements

• 1269.1 DAS/CS Contract Submittal Requirements

4. QBS Contact NOTE: Responses to requests for more specific Project information than is contained in this Advertisement shall be limited to information that is available to all firms and that is necessary to complete this QBS process. All requests for more specific Project information must be sent in writing (email acceptable).

4.1 For All Questions: DAS.CS.RFQ@ct.gov

cc: DAS Deputy Commissioner: D. Hobbs DAS/CS ADPM for Project: J. Vigneault DAS/CS Agency Legal Director: J. Padula DAS/CS Project Manager: R. Davis DAS/CS Chief Architect: D. Barkin DAS/CS Panel Member: R. Wilfinger DAS/CS Director of Project Management: P. Simmons Agency Panel Member: P. Visentin DAS/CS Director of Support Services: C. Russell File: BI-RS-381 DAS/CS QBS Unit: R. Cutler / G. Fehrs / T. Wargo DAS/CS Legal Affairs: R. Tamborra / A. Buzzard / C. Phelps / T. Keating Observers and Others: J. Ruggiero / E. Lessne mailto:DAS.CS.RFQ@ct.gov