bergen 26-36 UPDATED - Scope-Spec -Final - Septic Services.pdf

SEPTIC TANK AND SEWAGE EJECTOR PIT PUMPING & DISPOSAL

INTENT

The purpose of this bid package is to solicit qualified contractors who will provide services, maintenance and repairs necessary to pump out septic tanks and dispose of sewage, pump out holding tanks, grease traps, dispose of wastewater, pump out and disposal of sewage ejector pit for various County buildings as described herein.

OWNERSHIP DISCLOSURE

All contractors shall comply with all laws governing the disclosure of all stockholders or partners, as included in N.J.P.L. 1977, Chapter 33.

BID REVIEW

Bids may be reviewed once the bid meeting has concluded. Additionally, bid results are available on the

Bergen County bid portal (bergenbids.com) on the day following the openings for any interested party that may wish to review them.

AVAILABILITY OF FUNDS

The County's obligation hereunder is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the County for payment of any money shall arise unless, and until funds are made available each year to the Bergen County Purchasing Agent.

QUALITY

The materials and supplies called for herein, shall be the best of their grade and types, prepared according to the best available standards or accepted formulas, and thoroughly tested and subjected to rigid examinations and standardization. Items not meeting these requirements shall be replaced at no cost to the County upon due notice of deficiency.

The contractor is to pump out and dispose of septic, greae trap waste, sewage waste and wastewaters in compliance with all Federal, State and local laws, regulations and ordinances in effect during the term of this contract.

BC-BID-26-36

UPDATED

TRANSITIONAL PERIOD

In the event services are terminated by contract expiration or by voluntary termination by either the

Contractor or The County of Bergen, the Contractor shall continue all terms and conditions of said contract for a period not to exceed thirty (30) days at the County’s request.

AWARD OF BID

The County reserves the right to award to the two (2) lowest bidders. Work orders would be placed with the lowest bidder first and, if the Contractor is unable to perform the work, the County may then offer the job to the next low bidder.

SITE INSPECTION

It shall be the responsibility of the bidder to make a thorough examination of the equipment described within the buildings listed prior to the submission of his bid.

If the bidder wishes to make a tour of any facilities, he should contact Eric Carlson at (973) 222-6791.

No special considerations will be given after the bids are opened because of the bidder’s failure to be knowledgeable of all existing conditions at the various sites.

COORDINATION

The Contractor shall coordinate his work with the Buildings & Grounds Superintendent or designee. All work shall be performed so that any interruption of the normal operations shall be minimized.

The contractor shall provide cellular telephone numbers for managers, supervisors and technicians as requested by the Department head or Buildings & Grounds Superintendent or designee.

ACCESS TO COUNTY LOCATIONS

Contractor’s staff must wear photo identification displaying the company name and employee name on their person when performing work at any County building.

All personnel or agents or the contractor must observe all rules and regulations in effect at the buildings.

Employees or agents of the contractor, while on County property, shall be subject to the control of the

County, but under no circumstances shall persons be deemed to be employees or agents of the County.

EXPERIENCE

Contractor shall have a minimum of three (3) years experience working on similar scope and size projects.

Submit with the bid, references of at least three (3) recent projects applicable to this application.

LABOR CHARGES

Quantities are shown in the proposal page for bid purposes only. We have attempted to accurately reflect a true picture of the approximate amount of service calls that the County anticipates. Where the quantity "1" is indicated, the County is establishing pricing for that service although it is not necessarily needed at this time.

LABOR CHARGES (CONT’D)

The County does not guarantee any minimum number of service calls and will pay only for the actual number of work authorized and performed.

Pricing shall be for 1,000 gallon tanks (including the 500 gal & 1200 gal tanks) and separate price for the

2,000 gallon tanks.

The labor charge shall include all travel time, materials and disposal fees. No additional travel time will be honored.

The County reserves the right to delete or add additional units/ locations as needed, at contract bid prices.

INVOICING

An invoice will be generated after each service has been performed and submitted to an authorized County representative within two (2) weeks. Invoices for all work shall be billed at the applicable contract rates of which shall not be exceeded.

All invoices must be separated by building and reference the corresponding requisition number number and each invoice shall reference the corresponding bid item number for each separate line item amount billed.

For any work in excess of the specified bid items/ locations, a separate quote must be submitted to the Buildings & Grounds department for approval and issuance of a purchase order. No work in excess of the specified bid items may be performed without authorization in the form of a purchase order.

Proof of disposal and Work tickets shall accompany each invoice. Proof of disposal shall be in the form of bill of lading or manifest signed by the accepting disposal facility. Work tickets shall reference the building name/ location, date and time of service, gallons pumped.

PUMP HOURS

Tanks may be pumped from 8:00 a.m. until dusk. Early morning hours are preferred. Timing is very important to prevent closing of restrooms to the public. Regular service is to be provided within twenty-four (24) hours after request. Emergency service shall be provided within three (3) hours of call to vendor.

JOB COMPLETION

All premises are to be left in a clean, sanitary condition after each service call.

PUMPING INTERVALS

All tank pump outs will be on an on call basis unless other arrangements are agreed upon.

CONTRACTOR QUALIFICATIONS

The bidder shall be of known reputation and shall have sufficient qualified personnel and equipment to adequately service the County. Contractor shall be fully insured, licensed and comply with all State DEP and County Board of Health regulations. Provide with bid a copy of the State DEP A901 license.

CONTRACTOR QUALIFICATIONS (CONT’D)

Contractor to provide with bid, a list of disposal facilities to be utilized. The County reserves the right to check listed disposal facilities for compliance.

Contractor shall have vehicles with hoses of at least 300 feet to access pits in building basements and down multiple levels.

COMPLIANCE

YES NO

1. Contractor can accommodate the need for 300 ft. of hose down multiple levels to locations if needed.

2. Contractor can accommodate the need for 200 ft. of hose to locations if needed.

3. Contractor can accommodate pumping of Kitchen oil and grease solids of high content from Justice Complex #19 kitchen as allowed for on item 3f. _____ _____

BC-BID-26-36

Vendor Name: _______________________________________

Authorized Signature: _________________________________

Date:______________________

ITEM # 4 - TANK OIL WATER SEPARATOR MAINTENANCE

Annual Maintenance shall be performed in September.

Pre-Separator Chamber: check to insure the level of sand, dirt, or debris has accumulated to a point no higher than about a foot from the bottom of the tank with a wooden gauge stick. If solids have accumulated to a 12" depth, remove the accumulated material with a suction hose or a vacuum or portable sludge pump. To then clean the oil water separator chamber, pump out all fluid from the oil water separator. Direct a high pressure hose downward to loosen up any caked oily solids. Remove the slurry with a suction hose or a vacuum or portable sludge pump.

Separator Chamber: check to insure the level of oil and grease has accumulated to a point no lower than the radius of the separator (about 50% of the separator volume). Remove the accumulated oil with a suction hose or a vacuum or portable oil pump. Clean the compartment as needed.

Coalescer: remove the coalescer from the oil water separator and hose it down upstream of the separator drains in order to wash off any debris or gummy deposits that have accumulated on the fibers. Remove and reinsert the coalescer through the access manhole in the oil water separator top.

Oil Water Separator: remove the oil build-up on surfaces of the oil water separator walls and coalescer plates with steam or high pressure wash. Pump-out all fluid from the oil water separator tank. Direct the high pressure wash against the oil water separator walls and coalsecer plates. A wand extension nozzle may be required to reach into and around the oil water separator tank. Rotate the nozzle sufficiently so that all areas are reached with the spray. If contaminants are present, or if detergents are used in the cleaning process, always be sure to pump out before reactivating the system and reopening the valve on the influent line. Since oil water separator designs will vary with sites, it is essential to adhere strictly to the manufacturer's instructions for cleaning and maintenance.

Park Locations

Otto Pehle Park 760 Saddle River Road Saddle Brook NJ

1- 200 Gallon Tank

Camp Glen Grey 200 Midvale Mtn Rd Mahwah , NJ

4 -1000 Gallon Tanks

Rockleigh Golf Course 15 Paris Ave Rockleigh, NJ

4 – Septic Tanks /Systems on Grounds 1000 Gallons

North Arlington Riverside County Park River Road North Arlington

1 1000 Gallon Tank

Campgaw Maintenance Building 200 Campgaw Road Mahwah, NJ

1 - 1500 Gallon Tank

Campgaw Restrooms 200 Campgaw Road Mahwah, NJ

1 - 2000 Gallons

Ramapo Restrooms 608 Ramapo Valley Road Mahwah, NJ

1 – 2000 Gallons

Managers Residence 730 Ramapo Valley Road Mahwah, NJ

1- 1000 Gallons

Camp Tamarack Manager Residence 250 Skyline Drive Oakland NJ

2- 1000 Gallons

Golf Course Locations

Darlington Golf Course 277 Campgaw Rd.

Mahwah, NJ

(1) Durango Restroom Hole # 7 tee

(1) Durango Restroom Hole # 15 tee

Orchard Hills Gol Course 404 Paramus Rd Paramus, NJ

(1) Durango Restroom Hole # 3 tee Soldier Hill Golf Course

99 Palisade Ave Emerson, NJ

(1) Durango Restroom Hole # 3 Tee

(1) Durango Restroom Hole # 16 Tee

Valley Brook Golf Course 15 Rivervale Rd River Vale, NJ

(1) Durango Restroom Hole # 3 Tee Rockleigh Golf Course

15 Paris Ave Rockleigh, NJ

(1) Aspen Restroom Hole #4 Red

(1) Durango Restroom Hole #8 Red

(1) Durango Restroom Hole# 4 tee Blue

Overpeck Golf Course 273 East Cedar Lane Teaneck, NJ

(1) Durango Restroom Hole # 4 Tee

(1) Aspen Restroom Hole # 15 tee

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UPDATED

Kitchen-Concession Locations

Overpeck Park 199 Challenger Road Ridgefield Park, NJ

(1) Concession Area

Campgaw Archery Range 200 Camp Gaw Rd Mahwah, NJ

(1) Concession Area