7900823217AcknowledgementForm.pdf
PDF 131 KB Posted
- Contract number
- 23217
- Issued by
- New York
About this file
This document is a New York State JP Morgan Chase Travel Card/Procurement Card/NET Card Acknowledgment form issued by the Office of General Services Business Services Center. The document outlines the terms and conditions for state employees using corporate credit cards for official state business, involving JP Morgan Chase as the card issuer and the New York State government as the primary entity.
The document describes three types of cards: Travel Cards (for state business travel expenses), NET/ONE Cards (for non-employee travel expenses), and Procurement Cards (for purchasing services and commodities). Key provisions include strict guidelines for card usage, requiring employees to obtain the best value for the state, submit expense reports promptly, reconcile transactions within 30 days, and avoid personal charges. The cards have established spending limits, are the property of New York State, and must be immediately returned or canceled upon employment changes or request. Employees are required to notify the Card Program Administrator and JP Morgan Chase if the card is lost or stolen, and must comply with all state policies and procedures governing card use.
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Other files
| File | Type | Posted |
|---|---|---|
| 7900823217OFACSanctionsScreening.pdf | ||
| 7900823217ci_JPMCPolisubs.pdf | ||
| 7900823217howtoUse.pdf | ||
| 7900823217_MCCList.xlsm | XLSM spreadsheet | |
| 7900823217p.pdf | ||
| 7900823217Agreements.pdf | ||
| 7900823217ra.pdf | ||
| 7900823217QR_ProgramAdmin.pdf | ||
| 7900823217GuidetoBenefits.pdf | ||
| 7900823217GuidelinesPolisubs.pdf |
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Text version
Office of General Services Business Services Center
New York State JP Morgan Chase Travel Card/Procurement Card/NET Card Acknowledgment
Section 1: Terms and Conditions
Your use of a New York State JP Morgan Chase Travel, Non-Employee Travel (NET/ONE Card) or Procurement Card is subject to the following terms and conditions:
1. You are being entrusted with a valuable tool - a NYS JP Morgan Chase Travel, NET/ONE, or Procurement Card. The travel card is to be used for the cardholder’s state business or official government travel expenses only. The NET/ONE card is to be used by the cardholder for state business or official government travel expenses for non-employees traveling on behalf of the State. The purchase card is to be used for State business or official government purchases of services and commodities. Because you will be making a financial commitment on behalf of the State, you must strive to obtain the best value for the State by following established travel or purchasing policies as appropriate.
2. All charges made to your credit card will be posted to a central bill by JP Morgan Chase and sent to your agency’s Card Program Administrator or designee for payment. You will not receive a bill from JP Morgan Chase (although you are encouraged to view your monthly statement of charges online, via PaymentNet, to identify inaccuracies or fraudulent charges and address them timely). If you have a travel card, it is important that you submit your expense report promptly for all charges to be reconciled. All transactions charged to a State Procurement, Travel or Non-Employee Travel Card must be reconciled in the Statewide Financial system within 30 days of the travel event or purchase. Failure to reconcile transactions in a timely manner may result in revocation of your State credit card and may negatively impact your agency’s rebate.
3. You may only use the travel card to pay for your state business or official government travel expenses when you are on official State business.
You may only use the procurement card for authorized State business or official government transactions. You may not use this credit card for personal charges. Your agency and the Office of the State Comptroller will audit the use of your card and take appropriate action on any discrepancies or unauthorized charges. Any evidence that you have used your card fraudulently will require an investigation, after which disciplinary action may result. Fraudulent use may also result in criminal prosecution. For Travel card guidelines, please review the following link https://www.osc.state.ny.us/files/state-agencies/travel/pdf/agencies-travel-manual-attachment.pdf
4. You must follow the policies and procedures established by New York State for the use of the procurement credit card. Failure to do so may result in revocation of your privileges or other disciplinary action, which could include termination of employment. For procurement guidelines, please review the following link https://ogs.ny.gov/system/files/documents/2018/08/psnys-procurement-guidelines.pdf.
5. Your Agency will establish spending limits for cardholders. You are responsible for knowing your spending limits and not exceeding them without approval. In addition, certain purchases from merchants or vendors outside the scope of authorized program guidelines may be blocked by the card.
6. NYS JP Morgan Chase Travel, NET/ONE and Procurement Cards are the property of New York State. You must destroy and cancel your card with JP Morgan immediately upon request or upon termination of employment or retirement. Should there be any change in your employment status you must return this card and arrange to have a new card issued, if necessary.
7. If this credit card is lost or stolen, you must notify your agency’s Card Program Administrator and JP Morgan Chase immediately. Review of recent transactions within the last 30 days is required to identify any fraudulent charges and appropriate action should be taken.
8. You must comply with any changes to the terms and conditions or policies and procedures concerning use of this credit card.
9. You must certify, by signing your name below, that you are not listed on the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons (SDN) list.
When your card arrives, it will be mailed to the address listed on your application.
Section 2: Employee Agreement
Select Credit Card Type
Travel Card Procurement Card NET/ONE Card First Name MI Last Name Employee ID Number (can be found on pay stub)
Agency Agency General Ledger State Business Unit
(GLBU)
Work Address (full mailing address)
Work Phone Number
Email Address
By signing my name below, I acknowledge that I am the employee or cardholder receiving the card, and that I have read, understand, and agree to comply with these terms and conditions and all policies and procedures established for use of the card.
Employee Signature Date May 2022
File details come from the government source that posted it. Updated .