7900823217p.pdf
PDF 1 MB Posted
- Contract number
- 23217
- Issued by
- New York
About this file
This is a series of Contract Award Notification Updates from the New York State Office of General Services (OGS) Procurement Services for a statewide contract (Award #23217, Group #79008) with JPMorgan Chase Bank, N.A. The contract covers Purchasing, Travel and NET Card Services and is applicable to all New York State agencies and other authorized users of state contracts. The contract period runs from April 13, 2022 to April 12, 2027, with Contract No. PS69527.
The contract provides comprehensive card services including procurement (P-Cards), travel cards, and NET cards for state agencies and political subdivisions. Throughout the document, various updates are noted, including revised guidelines, contact information changes, and resolution of technical issues such as transaction data loading and statement display problems. The notifications emphasize that contract pricing is all-inclusive, and contractors are prohibited from charging additional processing fees. The updates also provide guidance on transitioning between card providers, establishing new accounts, and accessing updated reference documents through the OGS website.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 7900823217Agreements.pdf | ||
| 7900823217howtoUse.pdf | ||
| 7900823217OFACSanctionsScreening.pdf | ||
| 7900823217ci_JPMCPolisubs.pdf | ||
| 7900823217ra.pdf | ||
| 7900823217GuidelinesPolisubs.pdf | ||
| 7900823217GuidetoBenefits.pdf | ||
| 7900823217AcknowledgementForm.pdf | ||
| 7900823217QR_ProgramAdmin.pdf | ||
| 7900823217_MCCList.xlsm | XLSM spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
7900823217p18
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Contract Award Notification Update Subject: Revised Guidelines DATE: January 10, 2025 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
CONTACT: Tyler Ahlborn | 518-486-6820 | PS_SW_PCard@ogs.ny.gov
CONTRACT NO.: PS69527 CONTRACTOR: JPMorgan Chase Bank, N.A.
TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS:
OGS Procurement Services has revised Section 3.3 of the Guidelines for the State Agencies, and also the Guidelines for the Political Subdivisions, for this Award.
Authorized Users should refer to the OGS website to access the above referenced changes:
https://ogs.ny.gov/Award-23217
Authorized Users should then click on ‘Contract Specifics’ and this will bring you to a page with both sets of guidelines.
All other terms and conditions of this Award remain the same.
https://ogs.ny.gov/Award-23217
7900823217p17
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject: Contract Manager Change DATE: July 31, 2024 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
CONTACT: Tyler Ahlborn | 518-486-6820 | PS_SW_PCard@ogs.ny.gov
OGS Procurement Services has updated the Contract Manager for this Award.
Authorized Users should refer to the OGS website to access the above referenced changes:
https://online.ogs.ny.gov/purchase/snt/awardnotes/7900823217can.htm
7900823217p16
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject: PCard, Travel Card, and NET Card Data Appearing in
PaymentNet DATE: July 11, 2024 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
CONTACT: Stacey Savage | 518-473-6949 | PS_SW_PCard@ogs.ny.gov
The issue with the PCard, Travel Card, and NET Card data in PaymentNet on the summary display screen showing incorrect statement information has been resolved by JPMorgan Chase.
7900823217p15
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject: PCard, Travel Card, and NET Card Data Appearing in
PaymentNet DATE: July 09, 2024 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
It has been discovered that the PCard, Travel Card, and NET Card data in PaymentNet on the summary display screen is showing incorrect statement information. The PDF Statements that are available for download are accurate, please refer to these when reconciling statements.
JPMorgan Chase is working to resolve this issue within PaymentNet.
7900823217p14
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject: Travel Card Data Not Loading into the Statewide
Financial System (SFS) has been resolved DATE: March 27, 2024 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
TO ALL STATE AGENCIES AUTHORIZED TO USE STATE CONTRACTS:
On Tuesday March 26th, 2024, JP Morgan resolved the previously discovered issue that was preventing New York State travel card transactions from loading into the Statewide Financial System (SFS). Travel transactions occurring on or after March 6, 2024, through March 25, 2024, have loaded into SFS.
For BSC Hosted Agencies: Cardholders can resume reconciling these transactions, getting supervisory approval, and submitting expense reports to the Business Services Center (BSC). The BSC can review and act on submitted expense reports until 5pm on Wednesday March 27th for OSC approval in SFY 2023-24 otherwise BSC approvals will resume after April 2, 2024, when SFS is opened back up after year end processing.
TO ALL OTHERS AUTHORIZED TO USE STATE CONTRACTS:
Polisub programs have never been impacted at all by this issue and can continue business as usual.
7900823217p13
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject: Travel Card Data Not Loading into the Statewide
Financial System (SFS) DATE: March 12, 2024 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
TO ALL STATE AGENCIES AUTHORIZED TO USE STATE CONTRACTS:
It has been discovered that the Travel Card expenses and data for the State Agencies have not been loading into SFS since March 6th. Per JPMorgan Chase:
• the monthly statements are not impacted,
• the ability to use the Travel card have not been impacted, and
• the use of State agency P-Cards is not impacted.
JPMorgan Chase is working to resolve this issue with the Travel card.
TO ALL OTHERS AUTHORIZED TO USE STATE CONTRACTS:
Polisub programs have not been impacted at all by this issue.
7900823217p12
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject:
Procurement Card Guidelines for NYS Agencies, Procurement Card Guidelines for NYS Polisubs, and OFAC Sanctions Screening Document
DATE: June 16, 2023 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
OGS Procurement Services has updated the Procurement Card Guidelines for NYS Agencies, the Procurement Card Guidelines for NYS Polisubs, and added the OFAC Sanctions Screening document for this contract.
Authorized Users should refer to the OGS website to access the above referenced documents under the “Contract Specifics” link at:
7900823217p11
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject: PCard Processing Fees DATE: May 4, 2023 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
The Purchasing, Travel and NET Card Services (Statewide) contract has transitioned to a new contractor as listed above. As a reminder Contractors/Resellers should not be charging OGS Contract Users a processing fee associated with PCard (credit card) purchases. Pursuant to the terms of OGS Centralized Contracts, Contract pricing is all-inclusive, unless separate charges are specifically authorized by OGS and added to a Contractor’s NYS Pricelist. Therefore, Contractors are not permitted to charge Authorized Users any fees associated with the use of PCards. Authorized Users are encouraged to review price quotes and invoices for these fees and if found, advise the Contractor that such fees are not authorized by the Contract and must be removed.
OGS reminds Authorized Users to review quotes and invoices carefully to ensure that all charges are authorized and applicable. If you encounter a quote or invoice with fees not authorized by the OGS Contract being used, please bring the matter to the attention of the OGS Contract Manager listed on the Award.
Additional information and guidance advisory was previously issued on 5/8/18 and can be found at:
https://ogs.ny.gov/news/cl-850-advisory-p-card-processing-fees
7900823217p10
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject:
How to Use Update, Procurement Guidelines for NYS Polisubs, Contract Specifics Page Update, Guide to Benefits- Travel Document, and Contact Matrix for Polisubs
DATE: February 14, 2023 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
OGS Procurement Services has updated the How to Use document and updated the Contract Specifics page.
OGS Procurement Services has uploaded Procurement Guidelines for NYS Polisubs, Contact Matrix for Polisubs, and a Guide to Benefits- Travel for this contract.
Authorized Users should refer to the OGS website to access the above referenced document under the “Contract Specifics” link at:
7900823217p9
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject: Procurement Guidelines for NYS Agencies DATE: November 10, 2022 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
OGS Procurement Services has updated the Procurement Guidelines for NYS Agencies for this contract.
Authorized Users should refer to the OGS website to access the above referenced document under the “Contract Specifics” link at:
7900823217p8
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject: Resource Document Contact Information DATE: November 7, 2022 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
OGS Procurement Services has updated the resource document which includes the Contact Information on who State Agencies should contact for specific issues for this contract.
Authorized Users should refer to the OGS website to access the above referenced document under the “Contract Specifics” link at:
7900823217p7
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject: Resource Document Contact Information
DATE: November 3, 2022 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
OGS Procurement Services has updated the resource document which includes the Contact Information on who State Agencies should contact for specific issues for this contract.
Authorized Users should refer to the OGS website to access the above referenced document:
7900823217p6
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject: Procurement Guidelines for NYS Agencies DATE: October 27, 2022 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
CONTRACT NO.: PS69527 CONTRACTOR: JPMorgan Chase Bank, N.A
OGS Procurement Services has updated the Procurement Guidelines for NYS Agencies for this contract.
Authorized Users should refer to the OGS website to access the above referenced document:
7900823217p5
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject: Reference Documents for Cardholder and Program
Administrator DATE: September 22, 2022 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
OGS Procurement Services has added reference documents which include reference cards for the Cardholder and Program Administrator.
Authorized Users should refer to the OGS website to access the above referenced documents:
7900823217p4
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject: Contact Information and Merchant Category Code
(MCC) Information DATE: September 14, 2022 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
OGS Procurement Services has added resource documents which include the Contact Information on who to contact for specific issues and the MCC information for this contract.
Authorized Users should refer to the OGS website to access the above referenced document:
7900823217p3
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject: October 7, 2022 Deadline for Transition DATE: September 8, 2022 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
Please be advised that the OGS contract award with Citibank N.A. for Purchasing, Travel and NET Card Services (https://online.ogs.ny.gov/purchase/snt/awardnotes/7900822712can.HTM) will expire on October 6th 2022, and that all cards issued under that Award will be deactivated on Friday, October 7th, 2022.
Please plan accordingly, this includes, but is not limited to, tasks such as engaging with the above-referenced contractor to establish an account prior to the deactivation date of the current cards, ensuring physical possession of new card(s), activating your new card(s), and arranging for the transfer of recurring charges to the new card.
Authorized Users should refer to the OGS website to access information about the JPMorgan Chase Bank, N.A contract:
https://online.ogs.ny.gov/purchase/snt/awardnotes/7900823217can.htm
OGS Authorized Users should refer to the “How to Use” document at:
https://online.ogs.ny.gov/purchase/snt/awardnotes/7900823217howtoUse.pdf
7900823217p2
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject: How to Use Document DATE: July 26, 2022 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
To all State Agencies and others authorized to use State Contracts: OGS Procurement Services has updated the How to Use document for this contract.
Authorized Users should refer to the OGS website to access the above referenced document:
7900823217p1
Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717
Subject:
Contact Information Change, Guideline Update, Acknowledgement Form, and Contract Manager Change
DATE: July 1, 2022 AWARD #: 23217 GROUP #: 79008
AWARD DESCRIPTION: Purchasing, Travel and NET Card Services (Statewide)
CONTRACT PERIOD: April 13, 2022 – April 12, 2027
To all State Agencies and others authorized to use State Contracts: OGS Procurement Services has updated the contact information for JPMorgan Chase Bank, N.A. The Guidelines document has also been updated and the Acknowledgement form has been added. The contract manager for this contract has also changed.
Authorized Users should refer to the OGS website to access the above referenced documents:
File details come from the government source that posted it. Updated .